Present: Jay Buckley, Kathy Koziell, Dinah Reiss, Paula Doyle by conference
Donna MacKinnon, Jerusha Murray in office

Call to order by Jay Buckley

1) Approve Agenda MOTION by Jay Buckley to approve; PD second. 3-0

2) Approval of Minutes
a. March 18, 2021
MOTION by Jay Buckley to approve with revisions; Second by Kathy Koziell second, approved: 3-0
ACTION: Commissioner’s to provide edits for revised minutes for clarity.

b. March 23, 2021
MOTION by Jay Buckley to approve as amended on legal line; Second by PD. Approved: 3-0

DM Notes the Auditor comments that were omitted from meeting tape/minutes:
1) Article 10 failed, $30,000 raised in error. Adjust for 2021 – subtract from total to be raised for 2021. 2) Water Revenue/Fees and O&M, do not comingle funds.
Auditor will provide guidance on corrective measures.

Jay Buckley – in UFB?
Kathy Koziell – never added to UFB.
DM – wait for auditor response.
Kathy Koziell – correct, auditor will instruct on corrective measures. District has no control over what happens.
Jay Buckley – at the annual meeting, Moderator needs information to explain.
ACTION – request statement from auditor for explanation at Annual Meeting.
PD – board & treasurer responsibility to explain.
Kathy Koziell – no action until Auditor and DRA instruction

3) Administration
a. Newsletter/Mail Campaign
i. “Save the Date” for Canoe Rack sign up/other spring notables
ii. Message to residents RE: no disposal of snow, leaves, clippings etc in drainage easements
MOTION: Jay Bukley motion to approve email blast as amended and separate notification/newsletter on canoe and annual;
Second ?? Approved 3-0
Paula Doyle – do we know how many residents have easements?
Jay Buckley – talked to Kelly, quite a few

DM – water usage bills, reviewed property owner lists for annual billing.
5 properties with additional research needed. No bill, but property valuation.

Website updates – contact form on website.

4) Old Business/Tabled Items:
a. Warrant Articles (language/amounts)
PD has provided to office; items in yellow are pending
b. Catherine Deyoe cost estimate / 2021 budget item
Jay Buckley – add line item and amount.
ACTION ITEM: Kathy Koziell – add expense account line item, net out from Printing line, move to new line.
Jay Buckley – approved at prior meeting. Moving forward will include these fees for greater transparency.

5) Signature Items
a. Accounts Payable Manifest: 2 checks in the amount of $24.00
MOTION by Jay Buckley to approve; second Kathy Koziell. Approve 3-0
ACTION: FLOEY lien update at future meeting
b. Payroll Manifest: 8 checks in the amount of $5,528.25
MOTION Jay Buckley, second Kathy Koziell, approve 3-0

c. Water Emergency Plan
MOTION PD to approve; Kathy Koziell second. Approve 3-0

d. Liens
i. Kevin O’Neil / 18 Oak Ridge Rd in the amount of $2,470
ii. Stephen G Stoddard Jr / 21 Appenvel Way in the amount of $1,970

Jay Buckley – liens. Currently established policy to place lien when in excess in $1000. With properties changing hands, should we lower the threshold for lien process?
DM – water shut downs, more consistent with future shut downs.
September 1st issue a list to water operator
Due May 1st late fee $50 assessed
August 1st $100 late fee; add to August billing:
Executive order for not turning off utilities has expired.
PD – turn off on August 1st. Can turn off now if due from prior years.
DM – approx. $14k owed to district

PD – notification for turn on/turn off. Usually set a day – 1st Friday in May.
Newsletter – include. 6 total in 2020. A few of these properties have changed hands.
Kathy Koziell – not necessary given so few people.
ACTION - file liens on owed; water operator to turn off.
HOTTE – cannot locate.

Kathy Koziell – property listing, New valuation: $134,228,365. Assessed values increased by $34,000 – 34% increase in Eidelweiss; 17/18% increase in Madison.

PD – When she spoke with assessor: 36% Eidelweiss; Madison 22%

Public Comments – NONE
Jay Buckley – end of next week, bid for truck, end of next week to open bids. Additional inquiries via craigslist.

Water Committee mtg – only 1 commissioner in attendance. Not a commissioners meeting.
Expected deliverables after execution of the grant. Use of volunteers vs. contracted services. Utilize all fund available.
Kathy Koziell – Important for contractor to understand deliverables and expectations.
Jay Buckley – review other towns/entities plans, contractors used by other entities, asset management

Dinah – there is a map already.
Kathy Koziell – preliminary work done by volunteers was great.
Dinah – how do we identify the water mains
Jay Buckley – there is technology that can identify underground utilities
Curbstop info great, swin (ties) improvements; pipe is biggest concern for identifying

Dates for Next Board of Commissioner’s Meetings:
April 1, 2021
April 8, 2021

Adjourn 10:12 MOTION by JB to adjourn; PD second; approved 3-0