VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Tuesday May 25, 2021
The Board of Commissioners met by phone at 9:00 am on Tuesday May 25, 2021.
In attendance for the full public meeting were Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Administrator Donna MacKinnon (DM) and newly elected Commissioner Mike Smith (MS), The meeting was recorded (audio).
At 9:00 am Commissioner JB calls the meeting to order. No agenda was created as Mike Smith called for the meeting
MS was sworn in as the new Commissioner by Clerk Donna MacKinnon
Donna MacKinnon was sworn in as the new Clerk by Commissioner JB – Chairman
KK makes a motion to elect JB Chairman for this upcoming year, JB 2nds, MS disagrees and states that he has more experience but agrees for now. Motion passes 3-0
Discussion on the Wright-Pierce (WP) Engineering proposal for the Dam Emergency Plan by JB
JB makes a motion to contact WP to begin the process. MS 2nds. MS make an amendment to see a schedule of payments/costs. JB 2nds, amendment passes 3-0
Motion passes 3-0
Discussion of water service line break at 44 Eidelweiss Drive is discussed. Property owner Raul Morales askes that the Board grant an exception to the ordinance that requires full replacement of the service line before water can be turned back on. The property owners are having difficulty just finding someone to repair the service line leak and the property will be occupied for the next 4 months. They will replace the entire service line in the fall.
JB makes a motion to grant the hardship exception with the condition that the entire line be replace by Sept 30th ,2021. KK 2nds, MS states the water operator must see the open trench for inspection. Passes 3-0
JB makes a motion to open Article #7 (from 2021 Annual Meeting) and allow the DPW to spend up to $6000 for a leaf blower, KK 2nds, passes 3-0
JB makes a motion to open Article #6 (from 2021 Annual Meeting) and to spend up to $6000 on the boundary line adjustments and survey of the Lodge lot. KK 2nds, passes 3-0
JB makes a motion to open Article #4 (from 2021 Annual Meeting) and to spend up to $37,100 for the paving of Chocorua View Drive, KK 2nds, passes 3-0
MS makes a motion to open Article #5 (from 2021 Annual Meeting) and allow the DPW to spend up to $7,000 for Brush Cutting the roadsides, JB 2nds, passes 3-0
JB discusses moving funds to the CRF for Hwy Repairs
DM askes about the reclassification for the roads from Articles #12 and #13 as well as similar article from 2018 Annual Meeting. BOC askes Donna to send minutes of meetings to the Town of Madison so their records reflect the classification changes.
MS makes a motion to remove the “gag order” placed on Nancy Cole as part of her separation agreement. KK 2nds, JB discussed legal implication and askes the office to reach out to Doug Mansfield to amend the agreement.
Amendment Passes 3-0. MS asks DM to let Nancy Cole know that this is in process.
MS says the Loon Nest as an egg.
MS makes a motion to give hm control of the monitoring the Dam for the Loons, no 2nd. JB explains the concerns about the water levels and the impact on fire suppression. KK states that the nesting Loons, Property Owners concerns and fire suppression needs all need to be taken into consideration. JB states that the current Dam Management policy needs to be reviewed/ revised and presented at a public hearing prior to making any changes.
MS states that he will present a Warrant Article next year giving him control of the water levels during Loon nesting season.
Discussion on MS needing to set-up his email and creating a new code for office security. Ron Sandstrom will assist MS.
KK makes a motion to allow DM as the Administrator to have access to the bank accounts. JB 2nds, passes 3-0
Discussion on employment issues and how to make the District run better, MS advocates for a full time and a part time person. MS askes that discussion be postponed until June 3rd as he will not be present on May 27th.
JB makes a motion the adjourn at 9:59, MS 2nds, passes 3-0
Respectfully submitted,
Kathy Koziell, Commissioner