2021-05-27 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday May 27, 2021

The Board of Commissioners met at 9:00 am on Thursday May 27, 2021.

In attendance for the full public meeting were Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Administrator Donna MacKinnon (DM) ,Dinah Reiss Treasurer (by phone) and Larry Sardono (by phone) The meeting was recorded (audio).                            

At 9:00 am Commissioner JB calls the meeting to order.  JB makes a motion to approve the agenda, KK 2nds, passes 2-0

JM makes a motion to approve the minutes of 5/20/2021, KK amends the 5/20 meeting minutes stating that the discussion about the Reinach  water main being 14’ past the curb stop valve should be 14’ past the property line, when asked about the grant the number stated was $250K not $200K, during discussion about the IT evaluation KK asked if it the purpose was (not wasn’t). amendment passes 2-0, Amended minutes passes 2-0

JB makes a motion to approve the 5/22/2021 annual meeting minutes, KK 2nds, passes 2-0

KK makes a motion to approve the Mailchimp email that recaps the annual meeting, JB 2nds, passes 2-0

JB makes a motion to approve the 5/25/2021 minutes, KK 2nds, passes 2-0

JB makes a motion to approve the non-public minutes of 5/20/2021, KK 2nds, passes 2-0

Discussion on the need to verify the installation and depth of the connection to 9 Reinach Place. Dawson to excavate the confirm depth at the point that the service link connects to the 4” main, and where the service link connects to the Curb Stop Valve as well as to excavate the complete service line from the CSV to the 9 Reinach property. JB to convey this to Ian Hayes and Jake Dawson.

Discussion regarding the service line break at 44 Eidelweiss Drive, the property owner did have the entire service line replaced.

JB discusses Bryant Paving returning to repair some of the asphalt and the bottom of Aspen Dr. from last falls paving.  Bryant ended up re-paving all of Aspen and the Bristenstock intersection at no cost.

JB discussed the 8 Eidelweiss driveway culvert that the contractor installed but was installed lower than the existing culvert that crosses Bern Dr. Kelly R. (DPW) will be corresponding with the contractor.

DM posted notice for Outhouse cleaner, KK spoke to Denise Noel and asked her to submit a proposal as we have no one interested. KK will check all outhouses for toilet paper, JB will clean trash and cobwebs.

S. Stoddard asked for a waiver of late fees for his water bill as he had not been using the property. Commissioners agree that no waiver was warranted.

Discussion on 46 Huttwil water bill and late fees, property owner past away in March of 2021, KK makes a motion to waive 2021 late fees but not 2020. JB 2nds, passes 2-0

JB makes a motion to approve the manifest in the amount of $15,748.27 of which $8000 is a water hook up fee being transferred to the Water Line Ext Fund and a manifest for $687.50 from the Reinach project account. KK 2nds, passes 2-0

JB discusses the Chocorua View paving contract for $37,100 that was approved at the annual meeting, JB makes a motion to sign the Bryant Paving contract with a start date of late August. KK 2nds, passes 2-0

JB makes a motion to sign a Fill Request for 10 Porridge Shore Drive, KK 2nds, passes 2-0

JB to submit to the NH DWSRF an application for possible funding of shovel ready water projects. 3 projects were submitted, 4” Water Main on Upper LakeView, 6” Water Main on Middle Shore and, 6” Water Main on Big Loop.

Dinah asked if  offsetting funds required, JB stated that the contingency funds from Reinach would be used toward the projects

KK suggests that Paula Doyle be considered for the part-time position to help with office administration.

Larry Sardono questions the need to lift the gag order in order for Nancy Cole to potentially work in the office.

JB has discussion on the IT policy drafted for the District and the need for an IT Manager to be familiar with physical layers and security authentication, and the more frequent changing of passwords.

KK asks if LastPass for password updating was considered OK – JB stated yes.

Correspondence from several property owners on Big Pea regarding the water levels, KK to work with DM to create reply where needed and to respond this week.

DR asked for copies of annual meeting minutes and stated that she would like to have a Deputy Treasurer to assist her and suggests Nancy Cole.

JB would like clarity on how the position is created and approved.

JB states that the Reinach Pressure is live and functioning according to plan.

JB states that per conversation with Nick Sceggell of Dubois and King that in order to determine the pressure for 19 E. Bergamo that Loggers get place on 15 E. Bergamo. DM to reach out to Ian to get this accomplished.

JB makes a motion to adjourn at 10:21am KK 2nds, passes 2-0

Respectfully submitted,

Kathy Koziell, Commissioner