2021-06-10 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday June 10th, 2021

The Board of Commissioners met at 9:00 am on Thursday June 10th 2021.

In attendance for the public meeting are Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Administrator Donna MacKinnon (DM) ,Dinah Reiss Treasurer (by phone), and DPW foreman Kelly Robitaille . Brad Jones(BJ) calls in at 9:35am The meeting was recorded (audio).                            

At 9:00 am Commissioner JB calls the meeting to order.  JB makes a motion to approve the agenda, MS 2nds, passes 3-0

JB makes a motion to approve the minutes of 6/3/2021, KK 2nds, MS has not set up Commissioner email so askes to approve next week

DPW – Report from Kelly Robitaille

End of Porridge Shore at cul-de-sac along with 10 Porridge Shore driveway culvert cleaned-up road area repaired

Going to replace culvert across Bergdorf as existing is too low

New leaf blower delivered and the crew used on Oak Ridge as a test and it works great.

Kelly asks that we schedule a review for Tony Eldridge. Scheduled for June 24th at 8:30am

Discussion on review for Donna MacKinnon. Scheduled for 7/1/2021 at 8:30

JB discusses driveway at 47 Eidelweiss and issuing a permit or operation. Agreement to wait until rainfall to see if driveway grate is necessary

Discussion on the paving contractor that worked at 47 Eidelweiss -  blocking the roads with equipment and creating a Life Safety issue.  KR to assist office in drafting a letter to the contractor.

JB askes about mailbox building corner, KR stated that it is repaired.

JB measured and marked water level at the Dam and it’s 9” below the concrete. Discussion on Loon nest that appears to be abandon. JB makes a motion to add a board, KK 2nds, discussion on LPC coming to evaluate the Loon nest. JB makes an amendment that if no correspondence indicating otherwise from the LPC by Monday that the board should be added and capped. KK 2nds the amendment, passes 2-0-1, Motion passes 2-0-1

KK makes a motion to sign the Dam Management Policy that as approved on 1/30/2021, JB 2nds, KK states that we now have a policy to work from and to use for future revision. Passes 2-0-1

JB makes a motion to schedule a Public Hearing on 8/14/2021 at 9:00am to discuss possible changes to the Dam Management Policy as well as other policy issues, KK 2nds, passes 3-0

Brad Jones of Jones and Beach calls into meeting at 9:35. Discussion on solution to the Upper Lakeview PRV pit. BS states that LiDAR mapping close to completion, will convert to an easier to work with format. 

Will include Nick Sceggell of Dubois and King in the design as they have the hydro modeling of the District. KK asks for a new contract for this project, BJ will provide contract for the engineering and estimated cost of construction. This will need approval from DES. Affected property owners will need to be notified. MS asks if the end of October deadline is when the project begins or ends. BJ hopes to have the contract finalized by next meeting on June 17th. BJ leaves meeting at 10am.

Discussion on property owner on Class VI section of Bristenstock having rocks delivered and dumped onto District road. Office to send letter that rocks need to be removed immediately and to notify office when completed. KK to assist office in drafting the letter.

KK makes a motion to contract Whitelaw Mechanical to replace the furnace in DPWI. Quote was given last fall. Discussion on solution for the office heat if furnace old removed and propane heater installed. KK withdraws motion and will get more details and updated quote from contractor. 

KK also states that a contractor and plumber have looked at the DPW1 bathroom project and will present a quote based on what they can observe.

Office to acknowledge email from Mr. McKenna.

JB will provide information on re-classification of roads from the 2021 and 2019 warrants to Madison.

KK makes a motion to move the Commissioners Meetings to the lower level of Madison Town, JB 2nds, this is to accommodate Madison TV,  passes 3-0

KK will review driveway permit check list to see that it conforms to existing driveway ordinance

William Rein decided to not pave his driveway. JB makes a motion to refund his fee, KK 2nds, passes 3-0

Discussion on sending both E. Bergamo water hook-ups to Dubois and King for hydro-modeling along with Water Operators findings of PSI values with the data logger.

JB makes a motion to approve the manifest for $20,213.20, KK 2nds, Mike is not set-up to receive emails, passes 2-0-1

MS discussed the removal of the gag order on Nancy Cole, JB spoke to the Attorney and they asked about the “purpose” of the removal. MS concerned that JB contacted the Attorney without a motion being made.

MS askes for a non-public with the Attorney on 6/24/21. MS askes for all emails regarding Nancy Cole’s employment.

MS leaves at 11:15

JB makes a motion to provide property owner E Davitt with a letter giving him and his surveyor permission to survey District property that abuts his property at 29 Grachen Rd. KK 2nds, passes 2-0, KK to assist office in drafting the letter.

Discussion on Deputy treasurer, KK reached out to resident Doug Prescott, he expressed an interest and forwarded his resume. Treasurer Dinah Reiss said he would be a good choice.  Compensation was discussed and tabled for another meeting. KK will ask Mr. Prescott to attend out next meeting per his request.

JB makes a motion to limit public comment to 10 minutes per person, KK 2nds, passes 2-0.

JB makes a motion to got into non-public at 11:30 per RSA 91A:3 (L), passes 2-0

Public session resumes at 12:31 – minutes sealed from non-public

JB motion to adjourn at 12:35, KK 2nds, passes 2-0

Respectfully submitted,

Kathy Koziell, Commissioner