2021-06-03 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday June 3rd, 2021

The Board of Commissioners met at 9:00 am on Thursday June 3rd, 2021.

In attendance for the full public meeting are Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Administrator Donna MacKinnon (DM) ,Dinah Reiss Treasurer (by phone), Larry Sardono (by phone) and DPW foreman Kelly Robitialle . Ian Hayes joins by phone part-way thru. The meeting was recorded (audio).                             

At 9:00 am Commissioner JB calls the meeting to order.  JB makes a motion to approve the agenda, KK 2nds, passes 3-0

JB makes a motion to approve the minutes of 5/27/2021, KK 2nds, no discussion, passes 3-0

JB makes a motion to resume open public meetings starting 6/10/2021 at the district office. Passes 3-0

DPW – Report

62 Eidelweiss Driveway Permit- discussion on the 40’ wide entrance, original permit was for 15’ wide entrance. Discussion on volume of paving as an impervious surface and its effects of run-off into the pond. JB makes a motion to approve for a 30’ wide entrance upon getting a plan from property owner for run-off control on the 12’ wide section next to the house. KK 2nds, discussion on possibly pitching the 12’ section away from the house. passes 3-0.

6 Upper Lakeview Driveway Permit for a 2nd driveway, then abandonment of the original driveway. Property owner asked for waiver of the bond. MS makes a motion to waive the bond, JB 2nds JB amends to not include septic design, KK 2nds amendment passes 3-0, Motion passes 3-0.

8 Eidelweiss Drive – DPW requires that the new driveway culvert installed by the contractor be raised (approx. 10”) so that the bottom is slightly above the bottom the District culvert crossing Bern Drive. Kathy agrees to draft the letter to assist the office.

Porridge Shore Beach - discussion about property owner at 133 Pondview installing metal fencing and silt fencing that appears to be on district land. JB makes a motion to have a letter drafted to property owner asking for a call within 14 days to set-up a site meeting to review the boundary lines.   KK 2nds, passes 3-0, KK offers to draft the letter.

Bryant Paving is scheduled for late August to re-claim/pave Chocorua View Drive. New leaf blower coming next week. Kelly asks for a assistance in getting a contractor/plumber to look at re-doing the DPWI bathroom .KK offers to assist.

Ian Hayes joins the meeting via phone. Review status of Reinach Tank, all new service links are now connected to new system. 5 Reinach was connected Friday.  Jay asks if we can salvage anything from the old pump house prior to demo.  Ian will take some of the SCADA components, and an old pressure pump.  He will be re-stocking the District shelves with misc service parts. cost approx. $1500. 29 Oakridge and 8 Grandval Way water hook-ups scheduled for the 10th-14th of June.  Will be installing water pressure recorders on E. Bergamo and will have pressure numbers for Thursday the 10th to determine if there is enough pressure for 13 E Bergamo.

Discussion on solution for Upper Lakeview PRV Pit, DM to contact Brad from Jones and Beach to call in next Thursday. We need to get a plan on paper to complete this by October 2021. Question as to who is responsible to create design.  Possibly reach out to N Sceggell of Dubois & King.   Original plan to separate Upperlake View PRV pit into 2 zones has been re-evaluated and a second PRV pit installed further down Upper Lakevew appears to be the better solution. Ian discussed 9 Reinach with Jake Dawson, it was treated like the other 19 hookups with new service links. That’s why they installed the 9 Reinach service link without the typical oversight. Commissioners will reach out of Brad at our next meeting asking for pictures ect of at least the installed water main at the Reinach pump house. 9 Reinach service line to the house from the CSV still needs inspection.

Ian leaves the meeting

Discussion of the very high  numbers on the water usage report.   Discussion on hiring a cleaner for the outhouses. MS states that we may need to pay $20-$30/hr.

KK volunteers to stock outhouses with toilet paper this weekend.

JB makes a motion to order the new beach signs from Muddy River, up to $650. KK 2nds, discussion on current signs having outdated language and inconsistent with current ordinance. Passes 3-0

MS makes a motion to have DPW install the new beach signs JB 2nds, passes 3-0

MS makes a motion to have the DPW rake the beach on the weekends, no 2nd

Discussion on the Dam Management Policy, MS askes for meeting minutes where the policy was approved after the public hearing.

MS makes a motion to approve the manifest in the amount $7917. JB 2nds, passes 3-0

JB makes a motion to approve MS232 form for DRA, MS 2nds, passes 3-0

Larry Sardono submitted the draft for the asset management 20K DES grant.

JB discusses possibility of full-time employee, several options as discussed, MS wants Nancy Cole to be involved hiring process.

KK discusses Treasurer asking for a Deputy Treasurer to be appointed –

JB discusses Rock House Mtn request to build a kayak rack on a district beach.

MS makes a motion to not allow, JB 2nds, passes 3-0

IT Team discussion on emergency plan and who has the authority to intervene in our system. Team should consist of 3 members, currently Ron Sandstrom, Andrew Hardevelt and Commisioner Jay Buckley.

JB makes a motion to include Tom Therrien of Electrical Installations Inc, KK 2nds, discussion on his control of the drinking water thru the SCADA system. Passes 3-0

JB discusses the Wright and Pierce contract for Emergency Dam Management Plan and the need for an on-call agreement.  All agree that it’s un-necessary .

MS makes a motion to adjourn at 11:35am, JB 2nds, passes 3-0

Respectfully submitted,

Kathy Koziell, Commissioner