VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday July 22nd, 2021
The Board of Commissioners met at 8:00 am on Thursday July 22nd 2021.
In attendance for the public meeting are Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Administrator Donna MacKinnon (DM), Kelly Robitialle (KR), Doug Prescott(DP), Dinah Reiss (DR) joins mid-way The meeting was recorded by Madison TV
At 8:06am Commissioner JB calls the meeting to order.
JB makes a motion to approve the agenda, MS 2nds, passes 3-0
DPW Report
KR presents cost of additional speed bump at $1439 from Barco (2-sections needed to cross the road 719.50/ea). EPOA had offered to pay for this, DP will present at 7/31 meeting for approval.
3 Bristenstock – KR cleaned the debris from Driveway culvert and observed that asphalt was not completely replaced during Reinach new water hook-up causing the erosion. Also, 24” culvert at intersection of Aspen and Bristenstock needs asphalt replaced as well. JB makes a motion to be given permission to discuss this with the contractor, KK 2nds, MS says we need one list for contractor punch list work, JB states that we do. Passes 3-0
7 Jungfrau, KR discusses that the new driveway construction is causing significant erosion with silt and debris flowing into the road during recent rain. MS makes a motion to have DM send letter to the property owner stating that they must stop the erosion and repair damage done to the road. JB 2nds, passes 3-0
28 Grandval Way water hook-up completed, still no proof of driveway bond extension. This same contractor at 8 Eidelweiss has still not re-installed the driveway culvert. Has one week from receipt of certified letter on 7/21/21 to complete work, if not them bond company will be notified. MS makes a motion to send him another letter stating office needs to receive a new driveway permit by 7/28/21. No 2nd. Discussion that previous certified letter already stated the deadline.
DM states that a property owner on Omega,a class VI road, inquired as to why trees that he cut were moved back to his property and want to know the “law” on the driveway permit. Discuss on driveway ordinance, office will reply to him that “if you are accessing your property from a District Rd then you need a driveway permit”
KR discusses the 2 picnic tables that need to be replaced. MS makes a motion to purchase 2 picnic tables up to $300 total. KK 2nds passes 3-0
Admin Report
DM received the certified letter receipt from 42 Bristenstock. Primex has refund (holiday) from workmans comp insurance of $1665 and unemployment of $2409.22. District can get either a check or credit for next year. JB makes a motion to receive the refund. MS 2nds passes 3-0
Draft of Audit should be received by end of July. Discussion on August meetings, MS requests that they be moved back to 9am. KK states that the reason we moved to 8am was so that MS could attend for a longer period. Commissioners agree to move back to 9am starting in August
JB makes a motion to approve the manifest of $18,909.36, KK 2nds, MS askes about the attorney’s invoice, questions that JB as chairman shouldn’t be contacting the Districts Attorney. Motion passes 3-0. MS walked by Boulder Beach and had a discussion with a woman about the trash on the beach. KK asked what trash and MS replied sandals and a wet/sandy towel and maybe some other piece of paper. KK asked if he picked it up and reply was no.
MS discussed that CSV at 22 Diesbach is bent and needs replacing, have office notify Ian (water operator).
MS askes about having employee interviews on Friday as Monday may be too soon to schedule. Paula Doyle will reach out to selected applicants to schedule interviews. JB makes a motion to ask PD to provide either a certificate of insurance or to become an employee. KK 2nds, passes 2-1
JB discusses the water hook-up at 9 Reinach to be inspected at 1pm with Ian Hayes, the property owner, contractor and JB.
Discussion on the proposal for the emergency action plan for the Dam by Wright and Pierce. JB makes a motion to accept the proposal from Wright/Pierce to create the dam emergency action plan D#149004. KK 2nds, this will be funded by the engineering line items in the operating budget. passes 3-0.
JB to contact 2nd bidder on the brush cutting if we don’t hear from Tricky Tree by Monday. JB discusses variance being granted on 26 Huttwil.
Public Comment
DR askes about audit – previously stated to expect draft by end of July, DR askes if we have received any pictures of the Reinach project – JB stated nothing yet from Jones and Beach. DR askes about electric utility lines crossing the water main, JB agrees that location needs to be documented. DR askes about pump house demo and costs, JB states this part of the original bid. DR asks about status of Upper Lakeview PRV, JB states waiting for bid package from Jones and Beach.
KK states that she will not be physically present on Thursday July 29th and plans to call in. MS states he won’t show up til 9am so no quorum until then.
KK makes a motion to change the July 29th meeting to 9am, JB 2nds, passes 3-0
MS makes a motion to adjourn at 10:45, JB 2nds, passes 3-0
Respectfully submitted,
Kathy Koziell, Commissioner