VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday January 6th, 2022
The Board of Commissioners met at 9:00am on Thursday Jan 6th, 2022.
In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Dinah Reiss (DR) Treasurer, Ian Hayes (IH) Water Operator joins at 9:30. Filmed by Madison TV
Commissioner JB calls the meeting to order at 9:00am
JB makes a motion to approve the agenda, MS 2nds, passes 3-0
JB makes a motion to approve the minutes of 12/16/21, KK 2nds, passes 3-0
MS makes a motion to approve the non-public minutes of 12/16/21, JB 2nds, passes 3-0
JB makes a motion to approve the payroll manifest for $8893.00, KK 2nds, passes 3-0
JB makes a motion to approve the manifest which includes payroll for $43,587.18, KK 2nds, passes 3-0
Discussion on 2 Jones and Beach invoices for Contract #6 totaling $2696.25, MS makes a motion to release J&B check for $1295.00, JB 2nds, passes 3-0
Will get clarification on 2nd invoice.
JB makes a motion to approve manifest for $19,348.50 which includes interest payment on Reinach Tank of $14,745.00, KK 2nds passes 3-0
JB makes a motion to approve transfer of $6245.00 from Water Line Ext CRF to Operating Budget for cost of 3 water Hook-ups, MS 2nds, passes 3-0
MS makes a motion to sign Driveway application permit for operation for 47 Eidelweiss Drive, JB 2nds passes 3-0
Discussion on contract for drinking water testing with Granite State Analytical, Eastern Water Testing did not offer complete service, JB makes a motion to approve the Granite State Analytical contract for 2022 MS 2nds, passes 3-0.
DM states that tax check was received from Madison, Public Notice was published in Conway Daily Sun for budget hearing.
Discussion on vehicle parking in Huttwil lot, JB recommends creating signs stating ordinance information. JB will create wording.
MS makes a motion to order Dept of Labor posters in amount of $192, JB 2nds, passes 3-0
DM states that Eversource will be working in the area clearing around power line but no specific dates.
DM reviewed property list vs our water billing list and identified 6 potential properties that have a water hook-up but have not been billed, possibly have a well.
JB will work with DM to reconcile. DM received final payment from Conway Rd property for water bill late charge.
Discussion on Draft audit, discussion on management report from VDOE, tabled till next week.
Ian Hayes arrives at 9:30
He has repaired/replaced approx. 14 CSV’s. Worked with surveyor to identify primary valve clusters for Horizons Engineering-Asset Management
project. Spring of 2022 will get another 20-30 identified with ribbons, not all with require actual excavation but will assist in location of water mains.
Discussion on the O&M manual includes all manufacture owners’ manuals. DM asks if we should print as it is over 350 pages, JB states first 20 pages are what most relevant. Ian will review. MS asks for as builds.
DPW spare well pump did arrive, chem room sink still on order, Oakridge pumps are on order.
JB discusses correct storage of pumps, that they should be rotated to move the oil around motor and bearings, Ian states we do not store those types of pumps.
Discussion on Data-Loggers, Board had previously approved the purchase of new ones. Ian will get them ordered, approx. $300/ea.
Discussion on Upper Lakeview PRV’s, Ian has had conversation with Nick Sceggell, Ian suggests the plan be reviewed and discussed by the Board.
JB discussed additional DES grant of 50K that does not require matching funds, JB and Horizon Engineering (at no cost) completed the application and submitted. DES looking for shovel ready projects.
DM asks about the process for getting the current 20K grant disbursements – contact Louis Adorno for direction. JB states that focus going forward should be on water main replacement based on J&B additive alternatives. Also plan for isolation valve clusters to minimize number of homes effected during a shut-down. JB discusses having a community meeting with Horizon Engineering to present the asset management planning.
DR asks for clarification on grants, the current DES 20K grant requires matching funds, the 50K grant applied for does not. Both are for municipal water only.
Discussion on the scheduled Budget hearing, will include an update on the Reinach Project, KK asks DR for a breakdown on 2022 loan payment for principal and interest.
MS mentions his petitioned warrant articles.
JB makes a motion to adopt the new language regarding employee Vacation effective today. KK 2nds, passes 3-0
KK discusses posting new policy for “Rules of Procedure” regarding Commissioner remote calling for meetings.
JB discussed tree removal around the Lodge, also that surveyor located a map showing the Lodge already on a separate lot. Madison not sure why Avitar combined the lots. JB will present maps to Planning Board at next meeting to accept the 1966 lots and deed.
Discussion on Warrant Article to sell the Lodge, although the Commissioner have the right to sell district property all agreed to let the voters decide.
MS makes a motion to allow JB to present the Lodge lot maps to the Planning Board, KK 2nds, passes 3-0
KK asks about Lodge parking, Ron Briggs (surveyor) suggested creating an easement for 2 parking spaces. Best estimate for value of Lodge is $400K. MS mentions number of parking spaces needs to be adjusted, could be as many as 4 in the sale of the property.
MS discuss warrant article for outhouses. KK will again reach out to welder about fabricating a bracket to secure toilet seats, bases are fine.
MS discusses warrant article for Boulder Beach raft, KK and JB agree that should come from Parks and Rec. Will add $2k to that line item.
MS discusses petitioned warrant article for $3K for cleaning beaches. KK asks if he could submit his Petitioned Warrant articles but MS states, they are not yet complete.
Discussion on Computers, JB will get together with Ron Sandstrom and Andrew Harteveldt to decide and get it ordered – payment will come the CRF.
Discussion on new Hire – Alexis Wagoner, she starts on Monday.
DM asks about a Warrant Article to add more mailboxes. JB states possible warrant article to have 5 Commissioners vs 3.
DR asks if at the public hearing we discuss budgets first the ordinance changes second. DR states that we may need a TAN note to cover cash flow for 2022.
MS makes a motion to adjourn at 10:55am, KK 2nds, passes 3-0
Respectfully submitted,
Kathy Koziell, Commissioner