VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday January 20th, 2022
The Board of Commissioners met at 9:00am on Thursday Jan 20th, 2022.
In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Diana Reiss (DR)-Treasurer, Kelly Robitaille (KR)-DPW Foreman, Meeting videotaped by Aysa of Madison TV
Commissioner JB calls the meeting to order at 9:08am
JB makes a motion to approve the agenda, MS 2nds, passes 3-0
JB makes a motion to approve the Operating Budget manifest of $44,333.63 (includes $11,500 truck payment), KK 2nds, passes 3-0
JB makes a motion to approve Water Assessment manifest for $508.57, MS 2nds, passes 3-0
DPW
JB makes a motion to approve Driveway Permit for Operation for 10 Barden Place, MS 2nds, passes 3-0
Discussion on Driveway application for 17 Jungfrau, need culvert per DPW review, JB makes a motion to approve driveway permit application for construction for 17 Jungfrau, MS 2nds, passes 3-0
Discussion on Driveway application for 13 Thusis (lot previously on Appenval). New application to be submitted with address change.DM sent correspondence.
Discussion on paving projects, Klausen is priority, waiting for price. Heavy shim will be used as it’s a lightly traveled road. Eidelweiss to be postponed until next year which will correspond with loan pay off. Discussion on adding to Road Construction CRF. MS makes a motion to add $20,000 to road construction CRF, JB 2nds, KK amends to $40,000, JB 2nds amendment passes 3-0, Amended motion passes 3-0.
ADMIN
Discussion on NH Water Works membership, AW describes benefits of premium membership. JB makes a motion to approve $100 for standard membership, MS 2nds, passes 3-0
Discussion on 3-year commitment for Neighborhood Energy. Reply from NHMA states that any costs in a multi-year commitment must be approved by the voters. MS makes a motion to commit to the 9-month plan if we change and upgrade to the 45-month plan. JB 2nds, discussion on whether we need voter approval. MS withdraws motion and asks office to get further clarification from NHMA.
AW discusses updating of water ordinance on website regarding the fee for water turn-off/turn-on cost. This was approved in June 2019. KK will work with AW on Monday regarding website updating.
Candidates for 2022, Bob Ingram for moderator, Ralph Lutjen and Doug Prescott for Commissioner.
Discussion on meeting schedule going forward. MS makes a motion to continue Commissioner meetings on Thursdays at 9:00am. JB 2nds, passes 3-0
JB makes a motion to schedule a meeting on Monday Jan. 24th at 9:00 am to finalize budget presentation for Budget Hearing, KK 2nds, passes 3-0
Discussion on J&B invoice for $1402.00. KK asks how much more needs to be done to finalize the contract with J&B? JB will reach out to DES on contract closure process. VDOE can move forward on Upper Lakeview / Rigi pressure zone project and hire a contractor to complete per DES. Still need pump house transfer switch to be installed. Discussion on Boat in the Hutwill Parking Lot, JB will contact possible owner.
Discussion on HB1532 to construct a Dam on Big Pea Porridge. JB was concerned about who would own and operate the Dam. The current plan by the applicants petitioning for the Dam is that the “property owners” would own and operate. JB reads a letter from Terry Cancelarich regarding comments made at the NH House hearing. MS, JB and KK all have concerns and agree to not sign the letter of support. MS makes a motion to send correspondence to Mark McConkey to hold off on vote until we get further information. JB 2nds, passes 3-0
Discussion on audit, Scott Eagan did send correspondence early Thursday am. – for discussion at next meeting.
JB drafted the Annual Report to be included in the Madison Town Report.
Discussion on selling of Lodge, establishing a CRF or unassigned fund for deposit of proceeds. Potentially deposit in unassigned fund and create a CRF for the Office/Meeting Place in 2023. MS asks about outhouse repairs – Office will contact fabricator for estimate on cost of fabrication and installation.
Discussion on mailboxes, no clear direction from Madison PO. MS makes a motion to have warrant article in amount of $15K for mailbox expansion. No second at the time. Will wait for input from Madison PO.
MS wants to make sure that KK will no longer have access to Nest security camera, office door code and emails.
Discussion on bottles left at bus stop.
Request for Wedding at the summit, asking that the picnic table be unlock and moved to the side as they will have their own tables and chairs. Same day as EPOA meeting. Office to request copy of liability insurance. MS makes a motion with certificate of insurance, District will unlock picnic table for wedding. JB 2nds, passes 3-0.
Public Comment
DR asks about unspent water assessment funds and how will they be transferred to next year.
MS makes a motion to adjourn at 11:13, JB 2nds, passes 3-0
Respectfully submitted,
Kathy Koziell, Commissioner