VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday February 10th, 2022
The Board of Commissioners met at 9:00am on Thursday Feb 10th, 2022.
In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Kelly Robitaille (KR)-DPW Foreman, Doug Prescott (DP), John Cancelarich (JC), Margaret Cugini (MC), Peter Kondrat (PK).
Meeting videotaped by Aysa of Madison TV
At 9:00am Commissioner JB calls the meeting to order.
PUBLIC MEETING
MS makes a motion to approve the agenda, JB 2nds, passes 3-0
JB makes a motion to approve the minutes of 2/3/22, KK 2nds, passes 3-0 (amendment made to change date from Feb 2nd to Feb 3rd)
JB makes a motion to approve the Non-Public minutes of 2/3/22, KK 2nds, passes 3-0
JB makes a motion to approve the payroll for $10,797.43, MS 2nds, passes 3-0
JB makes a motion to approve the Operating Accounts manifest of $11,772.23, KK 2nds, passes 3-0
DPW
Backhoe tire blew out 2/9/22, had to replace. $904 per tire need another one.
MS makes a motion to approve $900.00 for another tire. JB amends motion and makes a motion to appropriate $2000.00 for new backhoe tires. MS 2nds, passes 3-0
Discussion on plowing at Clemens Place.
JB makes a motion to send a letter to the homeowner. MS amends motion to add if there is an easement to let us know if not no parking from Nov 1st through April 1st due to the winter parking ban. JB 2nds, Passes 3-0
Broken light at the DPW 2 garage, electrician came out and capped the wire going to move the light to a new location in the future.
Ian Simply Water
Discussion on anything new happening. IH states the data loggers are on the way, the pumps are at the warehouse and the chem table is still not in.
Discussion on pump at Oakridge.
Discussion on pump at DPW.
IH states approximately 6-10 freeze ups this year, a bit higher than usual.
Discussion on billing and what is the customer’s responsibility and what is the district’s responsibility.
JB makes a motion to have Doug Prescott give his presentation on the Curbstop valve covers to Ian Hayes. KK 2nds adding only 5 minutes allowed. Passes 2-1
DP makes presentation to IH on the curb valve stop access cover with a price of $11.00 per cover.
Discussion on EEI contract. IH is going to reach out to EEI to find out what exactly is included in contract and get back to the office.
Discussion on Water System Operations Agreement with Simply Water. IH is going to change the date to state from 1/1/2022 to 12/312/2022 & add a section to include work orders. Office to provide work orders to Simply Water prior to work being done. DP comments that Asset Management is working to promote work orders to preserve future and current grants.
NON-PUBLIC MEETING
JB makes a motion at 9:58AM to go into Non-Public for RSA 91-A:3, II (c). MS seconded. Motion Passed 3-0.
JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (c) and return to public meeting at 10:33 AM. MS seconded. Motion Passed 3-0.
ADMIN
Discussion on Parking at Huttwil. Homeowner requested in writing to keep snowmobile trailer at the Huttwil lot for the winter months (longer than the 30 days).
JB makes a motion to allow Andy Elliot to park his snowmobile trailer at the Huttwil parking lot for the winter months. KK 2nds, motion didn’t pass.
JB makes a motion to allow parking at the Huttwil lot for up to the 30 days stated in the ordinance. KK 2nds, passes 3-0 (extension denied)
Discussion on Catherine Deyoe email letter to split QuickBooks into two accounts. A Water account and an Operating account.
MS makes a motion to spend $125.00 and DM’s time to complete the QuickBooks split. JB 2nds, passes 3-0
Viewing of Motion Log Excel sheet. KK states it looks good.
Discussion on voting on Warrant Articles.
Commissioners voted on Warrant Articles:
Warrant Article #1: Voting for Officers (not voted on)
Warrant Article #2: Operations & Highway Budget, Voted 3-0
Warrant Article #3: Water System Budget, Voted 3-0
Warrant Article #4: Paving of Klausen Drive, Voted 3-0
Warrant Article #5: Tank Pumping Maintenance CRF, Voted 3-0
Warrant Article #6: Replenish “Equipment Repair” CRF, Voted 3-0
Warrant Article #7: Replenish “Highway Equipment” CRF, Voted 3-0
Warrant Article #8: “Road Construction” CRF, Voted 3-0
Warrant Article #9: Expansion of Resident Mailbox Facility, Voted 0-3
Warrant Article #10: Sale of the Lodge, Voted 3-0
Warrant Article #11: Improvements to Lodge, Voted 0-3
Warrant Article #12: Office/Meeting Building CRF, Voted 3-0
Warrant Article #13: Increase the number of Commissioners, Voted 2-1
Warrant Article #14: Energy Agreement, Voted 3-0
Petitioned Warrant Article #15: Water Master Plan, Voted 1-2
Petitioned Warrant Article #16: Map 114 Lot 49, Voted 1-2
Petitioned Warrant Article #17: Water Hook-up Fee, Voted 3-0
Petitioned Warrant Article #18: Beaches, Voted 1-2
Petitioned Warrant Article #19: Separation Agreement, Voted 1-2
Petitioned Warrant Article #20: Parking, Voted 1-2
Petitioned Warrant Article #21: Dam Study, Voted 1-2
Petitioned Warrant Article #22: Health Care Account, Voted 1-2
Discussion on Warrant Article #19 email with lawyer.
MS makes a motion to send a letter to Nancy Cole to part ways with section 4 and 5 of the separation agreement. Motion denied 1-2
Discussion on Reinach email. DP suggests sending certified letter if we do not get a response.
Discussion on 2020 Audit.
Discussion on boat at Huttwil.
Discussion on Sheriff’s Department Tower letter.
JB makes a motion to sign Sheriff’s Department Tower Letter out of session. KK 2nds, passes 3-0
Commissioner’s Concerns/Reports
Discussion on Dam EAP.
Discussion on Dam Management email (pulling boards in the winter months).
KK mentions she is flying home March 3rd, questions if the Commissioners want to change weekly meeting time. Meeting to be left at 9:00am on Thursday March 3rd.
JB adds he is going to court next week for the Foley case and that he has a meeting with Chad at Avatar to go over the Lodge lot.
MS requests update with the meeting minutes for the Asset Management Meetings. JB states he thought Horizons was taking the minutes, but they were not. JB still working on getting the meeting minutes.
Discussion on Nick Sceggell email on Master Plan. Clarification email was from 2014.
Discussion on modeling for the water hook up pressure tests and who will be performing them going forward.
Discussion on Inventory spreadsheet from the Asset Management team.
Public Appearance
John Cancelarich (JC) questioning where the Board of Commissioners stands with HB 1532. Discussion on Dam pros and cons. JC suggests getting going with the process of building the Dam to not delay construction and if done the road it is decided a Dam is not needed stop the process. MS is strongly opposed to the Bill, KK and JB still do not feel they have enough information to decide. A letter was sent to Representative McConkey from the Commissioners opposing the bill. KR suggests the Commissioners reach out to Fish and Game, the Dam Bureau and DES themselves to get further information. Final thoughts were that HB 1532 is already dead in the water and not moving forward.
JB makes a motion to adjourn at 12:22, MS 2nds, passes 3-0
Respectfully submitted,
Alexis Wagoner, Administrator.