[gview file="https://vdoe-nh.org/wp-content/uploads/2017/04/CM030617.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
March 6, 2017
The Board of Commissioners met at 8:00 am on Monday, March 6, 2017. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also present was Kelly Robitaille (hwy).
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds the motion and the motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that roads are in good condition; potholes are being addressed where possible. The equipment is in good shape. The quote has been received for parts needed from Volvo for the grader service at $550. Mike Smith makes a motion to approve $550 for the parts needed for the 1,000-hour service on the road grader. Ron Sandstrom seconds the motion and the motion passed 2-0.
The backhoe has been difficult to start. The fuel filter and lines are being changed. Chaffing has been noted on one of the radiators, replacement radiator from Volvo is $1,000. Ron Sandstrom makes a motion to approve $1,000 for a replacement radiator for the backhoe funded from the Heavy Equipment Repair CRF. Mike Smith seconds the motion. Discussion is held on funding. Motion is called to a vote and the motion passed 2-0.
Tines are needed for the rake; cost estimate is $845. Mike Smith makes a motion to approve up to $900 for tines for the rake. Ron Sandstrom seconds the motion and the motion passed 2-0.
Repairs and equipment service will be the primary focus this week; the grader service is scheduled.
3. Water
Mike Smith makes a motion to include the NH DES published average water rates with the water usage bill. Ron Sandstrom seconds the motion and the motion passed 2-0.
Discussion ensues on establishing a semi-annual billing for the water. Ron Sandstrom discusses setting the rate at $460; outlining the large increase in one year. Calculations for the approved Warrant Articles are done. Mike Smith makes a motion to set the 2017 Water Usage Fee at $485. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to include a postcard for information request on curb stop valves still to be located. Ron Sandstrom seconds the motion and the motion passed 2-0.
The quote for needed electrical work at Oak station has been received in the amount of $4,500. Mike Smith makes a motion to approve the quote and electrical work for Oak station. Ron Sandstrom seconds the motion and the motion passed 2-0.
4. Administration
The 2016 Management Discussion and Analysis is being reviewed.
The Asset Management Committee will attend a seminar being held by the Granite State Rural Water Association in Ossipee on March 22 regarding establishment of Capital Improvement Plans for water systems.
The year to date budget status is reviewed and discussed. The additional funds appropriated at the Annual Meeting have been added to the salt and sand lines as outlined during the meeting.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 13 checks in the amount of $19,952.04. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
The minutes of February 22 are reviewed. Mike Smith makes a motion to approve the minutes of February 22 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The minutes of February 27 are reviewed. Mike Smith makes a motion to approve the minutes of February 27 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
7. Commissioners Reports
Ron Sandstrom makes a motion to create a policy that the Commissioners review all expenditures, however only items over $1,000 are to be discussed during meetings.
8. Signature Items
Purchase order 177 is presented. Mike Smith makes a motion to approve purchase order 177 in the amount of $550 for Volvo parts needed for the 1,000-hour road grader service. Ron Sandstrom seconds the motion and the motion passed 2-0.
9. Correspondence
Attorney Boldt has sent correspondence stating that he enjoyed the Annual Meeting and comments on the amendment to alter the funding for the Muddy Beach project to include water usage fees. As it raises fees, not taxes, no adverse response is anticipated from the Department of Revenue.
The renewal information for the electricity supply is reviewed. Mike Smith makes a motion to accept the 6-month rate of $0.079 for electricity. Ron Sandstrom seconds the motion and the motion passed 2-0.
NH Municipal Association has sent the Legislative Bulletin and the News Link report.
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 9:02 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator