[gview file="https://vdoe-nh.org/wp-content/uploads/2017/12/CM112817.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 28, 2017
The Board of Commissioners met at 8:00 am on Tuesday, November 28, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy) and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda as presented. Ron Sandstrom seconds the motion and the motion passed 3-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports the crew is continuing with leaf blowing. Ditch lines and culverts are being cleaned. A photo of a can on top of the mailboxes and trash next to the Conway Daily Sun box was sent Sunday afternoon. The trash was removed prior to the DPW checking the area Monday morning upon return from the holiday weekend.
Equipment is good. The Terra Star inspection will be completed next week. The truck may need brakes. The shop will be contacted to see if this week is possible for scheduling. The plow for the backhoe has been ordered and is expected within two weeks. Sand & salt supplies are good; the taxpayer sand pile will be set up. The brine delivery system is being set up on the F-550.
The installation of the culvert under Eidelweiss Drive near #68 will be completed next spring. The gravel pile that has been set for this work will be protected.
The Eidelweiss Neighborhood Watch Program signs are being put up.
Draft letter for installation of driveway culverts at 12, 14 and 16 Little Shore is reviewed. Driveway at 14 is larger than others; additional culvert length would be needed. The letters will be held for the update to the property owner at #14.
3. Water
The replacement for the pump at Muddy Beach is expected to ship this week. Installation is scheduled for next week.
Three properties will have water service disconnected next week for overdue water bills.
A follow-up will be done with Tom Therrien for pricing for security panels for the water stations.
4. Administration
Budgets with the 2018 proposed figures will be reviewed next week.
The Property & Liability not to exceed budget number for 2018 has been received from Primex. Mike Smith makes a motion to set the Property & Liability Insurance budget for 2018 at $41,200. Ron Sandstrom seconds the motion and the motion passed 3-0.
5. Accounts Payable
Mike Smith makes a motion to approve 15 checks for a total of $22,912.15. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
6. Minutes
7. Commissioners Reports
Ralph Lutjen makes a motion to follow up with the engineers on options for Little Loop. Ron Sandstrom seconds the motion and the motion passed 3-0.
Ron Sandstrom reports that he is working on setting up the email notification for the website.
Mike Smith makes a motion to approve installation of the propane heaters at Muddy Beach, the lodge and Summit pump house not to exceed $5,000. Ralph Lutjen seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to contact NHMA Legal Inquiries regarding 91-A requests from a non-US citizen. Motion failed for lack of a second.
Ralph Lutjen discusses staying transparent and making additional data, like water usage numbers, on the website. Mike Smith will pursue the question with NHMA directly.
8. Signature Items
Letters will be held for updates.
9. Correspondence
The electrician has sent his schedule for installation of the lightening protection at water stations.
Paul Fluet has sent a request to use a local surveying company for the work at Thusis.
Mark Graffam sent the photo of the trash at the mailboxes previously discussed.
Jerry Mosher of Klausen has been in contact with Madison PD regarding trash left at the summit area. Mr. Mosher has removed trash multiple times after contact with the Police. Mike Smith makes a motion to send a thank-you to Jerry Mosher for his actions regarding monitoring and cleaning up of the Summit area. Ron Sandstrom seconds the motion and the motion passed 3-0.
NH Municipal Association has sent the bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 8:43 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) legal and (a) employment matters. Ron Sandstrom seconds the motion. Motion is called via roll call vote Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.
Motions and votes of non-public session:
Ralph Lutjen makes a motion to inquire with a possible candidate for office work should Nancy Cole need family medical time off. Ron Sandstrom seconds the motion and the motion passed 3-0.
At 9:24 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Ralph Lutjen seconds the motion. Motion is called via roll call vote Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator