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Village District of Eidelweiss
Asset Management Committee
April 20, 2018

The Asset Management Committee met on Friday, April 20, 2018 at 11 am in the District office. Present were Committee members Mike Smith, Ralph Lutjen and Nancy Cole.

Chairwoman Nancy Cole calls the meeting to order at 11:05 am.

The updates to the Capital Improvement Plan (CIP) are reviewed and discussed by category and line.

Adding an expense line is discussed.
Adding an expense line would allow for addition of a cumulative total line to the spreadsheet is discussed. This would show clearly the year the expense was being allocated to and show the remaining/cumulative balance of the recommended capital reserve fund (CRF) deposits. Negative balances would show that financing would be needed to complete the recommended projects that year.
Buildings are discussed. Recommendation is to begin a Buildings CRF in 2019. Drainage issues in the DPW garage are discussed; the DES requirement to block the drain from the garage floor that led to what was deemed a sub-standard style tank is outlined. Cost of replacing the tank with a compliant system was not feasible. Outcome is a wet floor that the crew must manually squeegee towards the well in the DPW yard. Exploring options for drainage to alleviate the wet floor in the garage will be done.
Roads are discussed. Chocorua View Drive reconstruction will be moved back to 2021. The cost estimates for Grison and Burgdorf will be reduced to $225,000 each based on the recent estimate received from Paul Fluet.
The option of turning Burgdorf Drive into two dead-end streets will be explored for comparison of cost purposes going forward.
The water system information is reviewed. Costs for pressure reducing valve pits (PRV) are allocated across six years. Addition of the expense and cumulative totals will be completed to show possible funding needs for projects.

Next meeting will be Tuesday, May 15 at 1 pm.

At 11:55 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds. Motion passed 3-0.

Respectfully submitted,

Nancy Cole
Committee member