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VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
June 26, 2018

The Board of Commissioners met at 8:00 am on Tuesday, June 26, 2018. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the speed bumps are in.
All boards are in the dam.
The float for Porridge Shore will be fixed and put back in the water today.
The loon eggs on Middle Pea have hatched – two new chicks are in the pond.
All equipment is in good shape.
Roads are being readied for the upcoming holiday week. Recent rains have caused some washouts.
Culverts are being cleaned and checked.
Kelly Robitaille will report on the number of culverts cleaned each week.
All supplies are good.
The culvert on Eidelweiss Drive near #68 will be installed in August to allow for traffic flow in the area.
Part time employee Tony Eldridge will be available for working during the week beginning July 9, 2018.
Placing the culvert near Thusis is discussed. The amendment to the warrant article is under review.
Discussion on Jungfrau is held. The paved driveway at #15 is still creating an issue with road washout. Mike Smith discusses sending a letter to the property owner that a driveway culvert will be needed; the pavement will need to be cut. Letter will be formulated for approval by the Board.
A parking request has been received from resident Larry Leonard to place his trailer, sometimes with the boat, at the Huttwil lot. Kelly Robitaille is informed and the request is discussed; request will be held for next week.

3. Water

The written report has been received from Mass Tank. The two tanks at Reinach have failed. Mike Smith makes a motion to send the report to Paul Fluet. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith makes a motion to request a price for the recommended work at the Summit tank. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith makes a motion to ask Paul Fluet if he would like to attend the upcoming meeting with Rick Skarinka of NH DES. Ron Sandstrom seconds. Motion passed 2-0.
Ron Sandstrom makes a motion to send Dubois & King the vendor notice. Mike Smith seconds. Motion passed 2-0.
Discussion on the leak at Lugano. Granite State Rural Water leak detection will be in to attempt the locate the leak.

4. Administration

Mike Smith will schedule a safety meeting.
Motion log has been distributed and is discussed.
A follow up has been sent to Tom Therrien regarding status of the intrusion panels and pricing for pricing on the SCADA portion of the Reinach Pressure Zone.
Ron Sandstrom makes a motion to send the vendor policy to all active vendors. Mike Smith seconds. Motion passed 2-0.
The newsletter is discussed. Mike Smith requests removal of email wording between the LPC and Mike Smith. Mike Smith makes a motion to approve as updated. Ron Sandstrom seconds. Discussion on including the elected officials at the end of the document is held. Ron Sandstrom feels this would be helpful. Motion passed 2-0.
The Capital Improvement Plan developed by the Asset Management Committee is discussed. The CIP is included with this month’s newsletter.
The cost of the roofing for Muddy Beach is discussed. Updated quote for the roof is $1,250. This has been approved for the contractor to complete. Building siding has been put on hold until fall.
Ron Sandstrom discusses placing an area within the website for warrant article status and to place an area for intended warrant articles.
A supplement has been requested from the insurance company for additional costs incurred over the estimate.
Mike Smith motion send Mass Tank report to Rick Skarinka of NH DES. Ron Sandstrom seconds. Motion passed 2-0.

5. Accounts Payable

Mike Smith makes a motion to approve the manifest of 5 checks for a total of $4,288.64. Ron Sandstrom seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.

6. Minutes

Ron Sandstrom makes a motion to approve the minutes of 6-19. Mike Smith seconds. Motion passed 2-0.

7. Commissioners Reports

Ron Sandstrom discusses time being spent on the website. Status of the road standards will be checked on.
Ron Sandstrom outlines an increase in electric rates that will occur this summer.
Mike Smith makes a motion to formulate a thank you letter to the LPC to include with the Commissioners checks. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith discusses accusations from residents without having asked questions on the status from the Board. The claimed illegal meeting was fully authorized under NH State law and was properly held.

8. Signature Items

Mike Smith makes a motion to sign PO 257 in the amount of $250 for raft floats. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith makes a motion to adopt and sign the Extension Fund Policy. Ron Sandstrom seconds. Motion passed 2-0.
The parking request for the Huttwil lot will be held until next week.
Mike Smith makes a motion to sign the water hook up approval for 53 Bern Drive. Ron Sandstrom seconds. Motion passed 2-0.

9. Correspondence

Granite State Analytical has sent the weekly beach testing results – clean.
Resident Adam Leiser has questioned the bid policy of the VDOE. The VDOE bid policy has been added to the website. Discussion on question ensues; state law is followed.
Dubois & King has sent the confirmation that the VDOE will receive a reduced travel rate for visits from the engineers.
Resident Mark Graffam has sent a 91-A request and questioned the Board on what was stated to be an illegal meeting. Jay Buckley has expanded on the post by the VDOE that a consultation with legal counsel had legally occurred.
Resident Mark Graffam has sent an additional 91-A request within an email to the Communication Committee. Requested document has been sent.
NH Municipal Association has sent the bi-weekly News Link.

10. Scheduled Appearances
11. Other Business

Ron Sandstrom highlights interaction with the answering service recently while reporting a water outage. The script delivered to the answering service to identify issues within the District is not being followed. Ron Sandstrom outlines that the statement was made that the water operator will call him back – this should not be stated. Mike Smith makes a motion to have Ron Sandstrom and Nancy Cole work with the answering service on use of the scripts. Ron Sandstrom seconds. Motion passed 2-0.

12. Public Comments

At 9:00 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator