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VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
August15th, 2018
The Asset Management Committee met at 1:00 pm exactly on Wednesday, August 15th, 2018. In attendance were Committee members Nancy Cole, Tommy Gunn, Mike Smith, Ralph Lutjen and Dinah Reiss. The meeting was filmed.
A guest, Adam Leiser was also present for the meeting.
At 1:05 pm the meeting was called to order by Chairwomen Nancy Cole.
Chairwomen Nancy Cole passed out documents associated with the CIP plan and agenda.
Mike Smith makes a motion to accept the agenda as presented, was seconded and all voted yes.
Nancy Cole makes a motion to accept the minutes from July 9th, 2018 as presented, Mike Smith seconds all members voted yes for approval.
Agenda Items:
1. Review CIP – Nancy Cole reviewed the specific updates to the CIP since July 9th, 2018 meeting, which included cumulative updates in all categories as appropriate.
a. Roads – Note the annual road review will be conducted soon, once schedules are aligned, with Nancy, Tommy and Kelly the purpose is to validate the CIP schedule and priorities. Given the departments work load of late the meeting will be held late August or early September.
b. Tanks – Much discussion was held on the status of the tanks and the best road forward for the VDOE. The committee review the most recent estimates for inspect and reline vs replace. The current review and documents are considered working documents and are not intended to reflect quoted estimates. The guest, Adam Leiser, suggested the current escalation estimate of 5%, straight lined, over the estimated useful life in years is not an accurate method to determine future cost. As discussed last month the committee recognizes this as, first the 10-year cost of inflation is less that 5% and second at the time a project would move forward to be presented to the voters our project leader would use TVM, (Time Value of Money) to accurately estimate the cost of a tank project and the rate of inflation to estimate future and total costs. The prioritization.
i. Reinach
ii. Muddy Beach
iii. Jungfrau
iv. Chocorua
v. Summit Hydro
vi. Summit 10,000 gallon
c. Distribution – Nancy led a discussion on PRV pits and like areas of the CIP suggested we prioritized the specific locations. The next update will reflect the prioritization
d. Water Meter Discussion – The committee discussed the current estimates developed to implement water meters throughout the VDOE. Much discussion on the specific line items was undertaken given the magnitude of the total estimate. Our guest Adam Leiser questioned the cost of specific line items. Specifically, the frequency of the meter reading and labor needed to conduct the reading. The cost of the vehicle, the labor rates and others. Committee members Mike Smith and Ralph Lutjen explained the methodology used to develop the analysis. In any case even if the current estimates were cut in ½ the project does not appear to make wise financial sense.
2. Mapping Update – Ron Sandstrom has been working with Chad Roberge of Avitar on isolation valve maps now that the final information has been received final updates can be completed.
3. CSV – Mike Smith and Simply Water have found all but three valves. The commissioners have authorized additional funding to complete the final three valves, should be finished by mid-fall,
4. Next Meeting – See below for details.
At 1:57 pm Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds. Motion passed unanimously with all members voting yes.
The next meetings will be held on Tuesday September 4th, 2018 @ 5:00 PM as well the meeting with the State of New Hampshire will to take place at the Lodge on Saturday September 8th @ 10:00 am.
Respectfully submitted,
Tommy Gunn
Committee Member