VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 28, 2018
The Board of Commissioners met at 8:00 am on Wednesday, November 28, 2018. In attendance were Commissioners Mike Smith and Ralph Lutjen. The meeting was filmed for Madison TV.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Mike Smith makes a motion to add a Non-Public for employee matters. Ralph Lutjen seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that work is needed on the equipment from the storm. A chain will be needed for the sander. A cutting edge is needed for the plows. Snow will be pushed back later this week. Backhoe plow worked well. The 7400 worked well during this storm. Clean up of fire hydrants and parking lots is being done this morning.
One load of salt is in the shed. One additional storm will be covered and then salt will be needed. Ralph Lutjen makes a motion to order one load of salt to a maximum of $3,000. Mike Smith seconds. Motion passed 2-0.
Some comp time will be used by the Highway Department personnel at the end of this week.
A cost for the outfitting of the proposed truck for the 2019 Warrant is discussed. Kelly Robitaille will pursue this number. Mike Smith makes a motion to have Kelly Robitaille at the Annual Meeting. Ralph Lutjen seconds. Motion passed 2-0.
3. Water
Discussion is held on limiting discretionary work for the water system. Ralph Lutjen makes a motion to advise Ian Hayes that there is to be no discretionary work for the remainder of 2018. Mike Smith seconds. Motion passed 2-0.
4. Administration
Motion log is reviewed and discussed.
Discussion on encumbering funds from 2018 Warrant Articles is held.
Discussion is held on the 2019 proposed budgets. A correction is made to the Medical line. Without the plan change, this line would be at $64,000.
Part time line is recommended for increase to $10,000.
Discussion on proper funding levels of budget lines is held; budgets are tight for year end.
November newsletter is discussed. Number of storms will be updated prior to release. Mike Smith makes a motion to post the newsletter as updated. Ralph Lutjen seconds. Motion passed 2-0.
5. Accounts Payable
Mike Smith makes a motion to approve 12 checks for a total of $23,566.09. Ralph Lutjen seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Mike Smith motion approve the minutes of 11/20. Ralph Lutjen seconds. Motion passed 2-0.
7. Commissioners Reports
Mike Smith makes a motion to invite Rick Skarinka to the VDOE Annual Meeting. Ralph Lutjen seconds. Motion passed 2-0.
] 8. Signature Items
Mike Smith makes a motion to sign the water CRF withdrawal in the amount of $17,000 for the Reinach engineering costs. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the water CRF withdrawal in the amount of $2,500 for design of PRV pits by the engineers. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the Extension Fund Transfer request. Ralph Lutjen seconds. Discussion on reimbursement of curb stop evaluation and installation costs is held. Motion passed 2-0.
9. Correspondence
NH Municipal Association has sent the bi-weekly News Link.
Third party electric provider has sent the monthly report.
10. Scheduled Appearances
11. Other Business
At 8:30 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3 II (a) employment matters. Ralph Lutjen seconds. Motion by roll call vote Mike Smith yea, Ralph Lutjen yea and motion passed 2-0.
Mike Smith makes a motion to seal minutes of the non-public session. Ralph Lutjen seconds. Motion passed 2-0.
At 9:26 am Ralph Lutjen makes a motion to exit Non-Public session and adjourn the meeting. Mike Smith seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator