VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 5, 2019
The Board of Commissioners met at 8:00 am on Tuesday, February 5, 2019. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also present were Kelly Robitaille, residents Gloria Aspinall and Paula Doyle. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
The crew is sanding at this time due to the rain last night.
A $5,000 purchase order has been authorized for sand.
Kelly Robitaille reports cost for valve needed on the road grader is $575. Chadwick Ba-Ross was in last week to review. Ralph Lutjen makes a motion to approve $600 for repair for the road grader. Mike Smith seconds. Discussion on labor. Ralph Lutjen amends motion to up to $1,100. Mike Smith seconds amendment. Motion passed as amended 2-0.
The budget for 2019 expenses to date are reviewed. Ralph Lutjen discusses the repair line item for Highway Equipment, line item has 50% amended at this time.
The check engine light is on the F-550 as is the ABS light. Scheduling the repair is weather dependent without the Terra Star.
Kelly Robitaille reports additional sand will be delivered this week.
Salt order has been received.
The Town of Madison is working on a spare truck to allow VDOE to use if needed for sanding.
Mike Smith discusses knocking down snow piles at intersections. Kelly Robitaille outlines that the snow will need to be removed with the backhoe. Intersections at heavy traffic areas will be worked first.
3. Water
Ian Hayes will be in next week.
4. Administration
A safety meeting will be held after this meeting.
The Asset Management Committee will meet Feb 12 at 1 pm.
The 2019 Warrant is reviewed. Ralph Lutjen makes a motion to sign the Warrant as amended. Mike Smith seconds. Motion passed 2-0.
The 2019 MS 636 is reviewed. Mike Smith makes a motion to sign the Mike Smith 636 as amended. Ralph Lutjen seconds. Motion passed 2-0.
The 2019 operating budget is reviewed. Highway repair is a concern as are sand and salt. Budgets will be reviewed again prior to the Annual Meeting for any needed amendments. Highway overtime and part time line items will also be looked at.
5. Accounts Payable
Mike Smith makes a motion to approve 20 checks for a total of $21,207.14. Ralph Lutjen seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Mike Smith makes a motion to approve the minutes of the Public Hearing January 18. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the minutes of January 22. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the minutes of January 29. Ralph Lutjen seconds. Motion passed 2-0.
Non-Public session minutes for January 29 are reviewed. Mike Smith Ralph Lutjen 2-0.
7. Commissioners Reports
Ralph Lutjen discusses establishing a work session for the Annual Meeting. Ralph Lutjen makes a motion to ask Ron Sandstrom for his availability for a work session to prepare the handout for the Annual Meeting. Mike Smith seconds. Motion passed 2-0.
8. Signature Items
Mike Smith makes a motion to sign the 2019 Warrant. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the 2019 MS 636. Ralph Lutjen seconds. Motion passed 2-0.
9. Correspondence
Resident Adam Leiser has sent a comment regarding the cost of the engineering for Grandval and Burgdorf proposed on the warrant. The G.W. Brooks estimate is lower but does not contain road surveying or production of a bid specification.
Resident Adam Leiser has questioned the cost of having the engineer attend the Annual Meeting.
Resident Adam Leiser has sent questions on the design of the proposed Reinach cast in place concrete tank. Discussion on the evolution over many years of this design.
Resident Jay Buckley has sent a comment on the frozen status of the tax-payer sand pile, recommending the pile be covered. Crew works the pile as often as possible.
NH Municipal Association has sent the weekly Legislative Bulletin.
NH Municipal Association has sent the bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
Ralph Lutjen has discussed the storm-water management project with UNH T2. Focus is on the Geneva Beach area. NH DES has classified a stream in the area that will need a permit prior to altering. Ralph Lutjen makes a motion to inform UNH to focus on Geneva. Mike Smith seconds. Motion passed 2-0.
At 8:33 am Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II, (e) legal matters. Ralph Lutjen seconds. Motion via roll call vote Mike Smith yea, Ralph Lutjen yea. Motion passed 2-0.
At 8:50 am Mike Smith makes a motion to exit Non-Public Session and adjourn the meeting. Ralph Lutjen seconds. Motion via roll call vote Mike Smith yea, Ralph Lutjen yea. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator