2019-05-06 Communications Committee Meeting

Village District of Eidelweiss

Communications Committee Meeting

May 6, 2019  -  5:00 PM

APPROVED

The Communications Committee met on Monday May 6, 2019 at 5 PM at the District Office.  Present are committee members Michael Dolan (MD),  Kathy Koziell (KK) and Paula Doyle (PD).  The meeting was videotaped by Madison TV. 

At 5:05 PM, Chairman PD calls the meeting to order and makes motion to approve agenda.   KK seconds.  Motion passes 3-0.

PD makes motion to approve minutes from 4/23/19 meeting.  KK seconds.  Motion passes 3-0.

Update from Commissioner KK on Board of Commissioners meetings & activities: 

-Board discussed recommendation from committee at last meeting to hold a public meeting on June 1 following the public hearing on beach and parking ordinances.  The BOC decided that because they will be giving a public update on activities to the public at the EPOA board meeting the week prior (Saturday 5/25), that another update the following week would not be necessary. 

-The BOC also voted to add financial reports to the website including the budget, cash flow and capital reserve fund balances. 

-The board is working on recommended updates to the beach and parking ordinances to be proposed at the June 1 hearing and will need to communicate these proposals prior to the hearing.  PD inquired about status on beach signage.  KK informed that the signage will be finalized following the hearing.

May Newsletter is discussed with following topics:

-New Commissioner appointed – Jay Buckley swearing in at 6/14 meeting.

-Mailbox Roof project complete – 12 volunteers, all materials donated. New Lights – lower wattage will save money.

-Water Committee Status – PD to get update from Chairman Larry Leonard.

-Opening/Use of Lodge – include info on new insurance option – TULIP (KK to clarify options).

-Info for summer rentals – should we include again?  TBD based on amount of content in newsletter.

-EPOA Annual Meeting – include info that BOC will present update.

-Water levels in ponds – TBD based on inquiry from a resident.

-Rack registration status – continues – provide any additional info.

-Road Damage – info and status on Bergdorf Dr.

-Beach Raking – contact Michael Dolan who will be coordinating volunteers.

-Link to audit that should be online.

-Gardening cleanup at entrance – thanks to Kathy and Amy.

-On Call System at office discontinued.  911 instead.  Savings.

-Environmental Committee – if we have info to update.

-Warrant Article Status - $42K return to reserve fund status.  York Rake purchased.

- Discussion on including information about Home Assessments per a discussion with someone at Madison Town Hall who told KK that 25% of homes in Madison would be assessed this year.  Decided not to include.

-Discussion on input from resident that content in newsletters is “fluff” and not addressing important issues.  Committee does not agree.  This correspondence was discussed in the BOC meeting.  BOC will be publishing financial reports on the website. 

Timing on May newsletter discussed – will circulate draft to committee via email with goal to submit draft to BOC for review at their 5/14 meeting.   Get out to public prior to Memorial Day Weekend.

No Public Comment or Scheduled Appearances.

Next Meeting Scheduled for Tuesday June 4 at 5PM at the office.

5:41 PM:  PD makes motion to adjourn.  KK seconds.  Motion passes 3-0.

Respectfully submitted - Paula Doyle (Chairman)