VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
May 23, 2019
The Board of Commissioners met at 8:00 pm on Thursday, May 23, 2019. In attendance were Commissioners Adam Leiser and Kathy Koziell. Also present were Derek Way, Larry Leonard, Paula Doyle, Mike Dolan, Diana Dolan, Terri Cancelarich and John Cancelarich. The meeting was filmed for Madison TV by Tim Hughes.
At 8:02 pm Commissioner Adam Leiser calls the meeting to order.
Adam Leiser makes a motion to call Commissioner Jay Buckley. Kathy Koziell seconds. Motion passed 2-0.
Commissioner Buckley joins the meeting by phone.
1. Agenda
Adam Leiser makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 3-0 by roll call vote.
2. Highway Department Report
3. Water
4. Administration
Payroll report reviewed and discussed. Adam Leiser makes a motion to approve payroll in the amount of $6631.42. Jay Buckley seconds. Motion passed 3-0 by roll call vote.
Cash flow report is reviewed and discussed. Making the approved deposits to the capital reserve funds as voted at the 2019 Annual Meeting is discussed. Adam Leiser makes a motion to move the $42,000 to the water system CRF as approved at the Annual Meeting. Kathy Koziell seconds. Motion passed 3-0 by roll call vote. Check will be included for the next meeting.
Update to the lodge use form is discussed. Adam Leiser makes a motion to continue using the old form until access to TULIP information is available. Kathy Koziell seconds. Motion passed 3-0 by roll call vote.
Posting of monthly water reports on the website is discussed. Adam Leiser makes a motion to post monthly water system testing. Kathy Koziell seconds. Motion passed 3-0 by roll call vote.
Discussion on possible contact with a resident who has left a vehicle on a lot for a very long time. Adam Leiser outlines including information on where or how this vehicle could be removed. This will be deferred until next meeting.
Discussion on police report obtained for leaving logs along Reinach Place. Jay Buckley will draft a letter to the property owner for review on June 1.
Admin Assistant position is reviewed for potential posting. $1,000 has been allocated for the position. Posting is reviewed. Adding to newsletter will be done.
Adam Leiser makes a motion to post the Administrative Assistant position. Kathy Koziell seconds. Motion passed 2-0.
Road grader brake failure is discussed. Adam Leiser makes a motion to approve repairs in the amount of $14,171.60 plus towing to be paid by the Highway Equipment CRF. Kathy Koziell seconds. Motion passed 2-0.
5. Accounts Payable
Adam Leiser makes a motion to approve 7 checks for a total of $ 1,671.22. Kathy Koziell seconds. Motion passed 2-0.
6. Minutes
Adam Leiser makes a motion to approve the minutes of May 16. Kathy Koziell seconds. Motion passed 3-0.
7. Commissioners Reports
Jay Buckley reports that he has spoken with Kelly Robitaille and Jeff DeMartino regarding drainage on Little Loop. The crew will be able to handle the work needed on Little Loop. Jay will put together additional information on costs for the culverts and catch basins. This project can be done for less cost than originally proposed.
Jay discusses the culvert at Thusis. The culvert under Eidelweiss Drive shows significant rust at the bottom. Discussion on culverts being located on private property. Adam outlines that this culvert is intended to be reviewed again in July. Jay discusses taking a culvert under Edelweiss Drive and terminate in the cul-de-sac for Thusis Beach parking. An additional culvert would be placed from the cul-de-sac to the blue brute culverts along the beach.
Kathy Koziell has contacted Bob Nelson to be put creation of an estimate for the Little Loop project on hold.
Adam Leiser states there is a tree on Thusis Beach that needs to be removed. DPW will be informed.
Adam Leiser makes a motion to allocate an additional $500 for electrical work. Kathy Koziell seconds. Motion passed 2-0.
Port-O-lets will not be pursued for the beaches as they are cost prohibitive.
Discussion on Fire permits is held. This will be looked into.
Adam will continue to work on the Employee Handbook.
Discussion on posting meetings. Sending postings to all committee members when a meeting is posted is outlined. Including Tim Hughes of Madison TV on postings will be done.
Adam Leiser makes a motion to allow Jay Buckley to be in charge of next volunteer project which will be for the bulletin boards next to the mailboxes. Kathy Koziell seconds. Motion passed 2-0. Discussion on volunteers within the District is held.
8. Signature Items
Eversource property usage letters will be held for next meeting.
Adam Leiser makes a motion to sign the Driveway Permit Renewal for Prescott. Kathy Koziell seconds. Motion passed 2-0.
Gunn response reviewed. Adam Leiser makes a motion to sign the letter to Tommy Gunn. Kathy Koziell seconds. Motion passed 2-0. Discussion on continuing to search for a company to clean the outhouses. Nancy will contact Tommy Gunn for contact info on Mr. Ed Wright. Outhouses will be open and stocked with toilet paper. Adam Leiser makes a motion to posting will be done for $15 per hour for a restroom cleaner. Kathy Koziell seconds. Motion passed 2-0. Adam Leiser makes a motion to allow up to 3 hours per week. Kathy Koziell seconds. Motion passed 2-0.
Letter to the Bureau’s of 3 Lakeview Drive regarding the curb stop valve at the property is reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Work Order 1152 for changing of the csv at 3 Lakeview Drive is reviewed. Adam Leiser makes a motion to sign WO 1152. Kathy Koziell seconds. Motion passed 2-0.
Work order 1153 for replacement of the curb stop valve box at 29 Upper Lakeview is reviewed. Adam Leiser makes a motion to sign WO 1153. Kathy Koziell seconds. Motion passed 2-0.
Work order 1154 for SCADA review in the pump houses is reviewed. Adam Leiser makes a motion to sign WO 1154. Kathy Koziell seconds. Motion passed 2-0.
Discussion on creation of a work order for leak detection is held.
Ginsberg letter for tax abatement is reviewed. Discussion on the recent tax bill being 50% of the 2018 bill is held. Review of letter is done. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Time off requests are presented. Adam Leiser makes a motion to approve Nancy Cole’s request. Kathy Koziell seconds. Motion passed 2-0. Adam Leiser makes a motion to approve Kelly Robitaille’s request. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to have the DPW complete all canoe rack repairs by tomorrow. Kathy Koziell seconds. Motion passed 2-0.
Registration assignments will be sent tomorrow for canoe/kayak placing.
Response to Dorothy Wondolowski regarding pond levels and management of the dam is reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Response to the Flanagan family regarding pond levels is reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Responses to Terri Cancelarich regarding pond levels is reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
9. Correspondence
Discussion on uploading of videos through Madison TV is held. Requesting information regarding timing of posting videos from Madison TV for release by VDOE will be done. Discussion on changing of the PRV in the Upper Lakeview pit is held. The new valve appears to be effective at controlling the pressures in this area at this time. A complaint regarding low pressure on Upper Lakeview was received two days following the replacement and was addressed by water operator Ian Hayes.
Correspondence on the levels of the ponds has been received from John Cancelarich, Terri Cancelarich, Dorothy Wondolowski, Kerry McNiven and the Flanagan’s. These have been discussed.
10. Scheduled Appearances
Resident Derek Way has scheduled an appearance to discuss damage to his tire that occurred on Sarnen near Rte 113. Sidewall on tire was damaged. A metal post about 3 inches high was sticking out of the ground. Possible reimbursement for damage to the tire is requested. Adam Leiser questions if any photos exist; they do not. DPW responded immediately, marking the hazard which was removed later that day. Derek Way states reimbursement in the amount of $179.78 is requested. The piece of metal was towards 113 from the current road sign. Kathy Koziell outlines that there is municipal immunity for these issues. The District is not liable for this damage. RSA 231:90 and RSA 231:91 are the guiding statutes. Derek Way reviews the statues. Adam Leiser discusses removal of the old post stating that it should have been removed when the new post was placed. Jay Buckley agrees that the old post should have been removed. Jay questions the age of the tire; the car is new. Discussion on finding out what was removed from the ground is held. Adam discusses deferring vote until June 1 meeting. Adam Leiser makes a motion to defer any vote on this matter and obtain object from Kelly Robitaille. Kathy Koziell seconds. Motion passed 3-0. Mr. Way will not be able to attend June 1 and will be notified of the decision made.
John Cancelarich discusses pond level of Big Pea. Adam Leiser outlines review of the level of Little Pea by canoe done this week. The area where the Loons nest is still under water. Paula Doyle adds that the LPC website discusses that the loons appear to be exploring nesting sites. Adam Leiser makes a motion to initiate contact with John Cooley of the LPC. Kathy Koziell seconds. Motion passed 2-0. Adam attempts call. No answer. Paula Doyle discusses the removal of the beavers in 2017. Paula highlights discussion in May of 2017 that removal of the beavers would lower the level of Big Pea. Understanding the levels of the ponds and the relationship between them and the Loon nesting sites is needed. Larry Leonard discusses that the water has always been free flowing between Big and Middle Pea. Larry Leonard discusses erosion in the area that may also be a factor. Adam discusses rainfall in 2017 being the highest since 2010; even though the ponds were lower than historical. Discussion continues on regulating the dam and water levels based on the loon nesting sites. Kathy Koziell discusses a floating nest option. These are not as effective. Terri Cancelarich questions if other bodies of water are controlled based on loon nesting sites. Terri is informed that NH DES sends a letter every spring to control the dam based on loon nesting sites to every dam owner in NH. Paula Doyle adds that a knee-jerk reaction is not beneficial to anyone. Adam discusses option of smaller boards being used in the dam. This can be looked into. John Cancelarich states that the management plan states to hold water level based on nesting site of the loons. Terri Cancelarich questions what action will be done for protection of property owners; Terri questions preserving water on Big Pea. Adam discusses making a call tomorrow to NH DES for discussion on this matter. Adam Leiser makes a motion to allow one Commissioner to contact DES and make whatever changes are appropriate in accordance with DES. Kathy Koziell seconds. Discussion continues on the pond levels. Motion passed 2-0. Adam will handle this matter tomorrow. Discussion on information on a study through UNH that could be done to study the relationship between the ponds is held. Information will be sent to the Environmental Committee.
11. Public Comment
12. Other Business
Discussion on Water Committee meeting this morning is held. Reinach tank proposal has been received and is being reviewed by the Committee. Larry Leonard and Adam Leiser will work on the application for state revolving loan funding documentation. Obtaining pump house information and other information gathered by the prior Asset Management Committee is discussed. Kathy Koziell and Larry Leonard will work on this. Discussion continues on creation of long-term plan for the District.
Raking of beaches for the summer is discussed. Terri and John Cancelarich volunteer to rake this weekend.
Due to a disconnection of the phone line Commissioner Jay Buckley leaves the meeting at 9 pm.
At 11:03 pm Adam Leiser makes a motion to enter Non-Public Session pursuant to 91-A 3-II (d) property and (a) employment matters. Kathy Koziell seconds. Motion by roll-call vote, Adam Leiser yea, Kathy Koziell yea and the motion passed 2-0.
At 11:35 pm Adam Leiser makes a motion to exit Non-Public session and resume public session. Kathy Koziell seconds. Motion by roll-call vote Adam Leiser yea, Kathy Koziell yea and the motion passed 2-0.
Adam Leiser makes a motion to seal the minutes of the non-public session. Kathy Koziell seconds. Motion passed 2-0.
At 11:36 pm Adam Leiser makes a motion to adjourn the meeting. Kathy Koziell seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator