VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
June 10, 2019
The Board of Commissioners met at 9:00 am on Monday, June 10, 2019. In attendance were Commissioners Adam Leiser and Kathy Koziell and Jay Buckley.
At 9:00 am Commissioner Adam Leiser calls the meeting to order.
1. Agenda
Extra meeting. No agenda prepared
2. Highway Department Report
3. Water
4. Administration
Water Ordinance update discussed. Preparation for list in advance is outlined as rationale for application/scheduling appointment date. Discussion on wording. Adam Leiser motion approve updated wording as reviewed. Kathy Koziell second. Motion passed 3-0.
Adam Leiser motion certified letter with Ordinance to all seasonal turns in last 12 months. Kathy Koziell seconds. Discussion on accommodating new owners. Adam recommends reaching out to persons being affected by certified mail. Jay Buckley outlines that justification exists to send certified mail to all changes of an Ordinance to residents. Jay outlines 12 persons being individually notified. Public Hearings, update on website are proper notice. Sending a select group certified mail questionable as someone may not get notified. Discussion on going back up to 5 years as an option. Motion passed 3-0. Adam Leiser makes a motion Hold certified letter for second week of September. Add to Action List. Kathy Koziell seconds. Motion passed 3-0.
Communication to all committee members regarding compliance with 91-A is reviewed. A signature line item for Committee members is discussed. Adam states that committee notice should go one step further and include a statement of no contact unless directed by Committee or Commissioners. Handling at committee level is outlined. Discussion on clearly stating communication only when authority granted by Committee is held. Jay Buckley outlines potential detriment if committee members cannot contact someone for information. Adam, allow research, but not direct contact with officials. Jay outlines separating as a policy that all activities inside and outside a committee must be authorized by committee. Keeping 91-A separate is outlined. Kathy Koziell clarifies ongoing committee discussions as limitation with no limit on pro-active contact. Adam states that each committee should determine if interested in going that direction prior to any contact. Policy statement that no member should have direct contact with state officials or possible vendors is recommended by Adam. Adam Leiser makes a motion to adopt with signature page proposed notice regarding compliance with 91-A. Kathy Koziell seconds. Jay Buckley will work on developing a policy for committee members that each committee could adopt. Motion passed 3-0.
Discussion on Reinach tank is held. Jay Buckley outlines survey has been completed and is included in Dubois & King documentation. Dubois & King information also includes information on geotechnical data. Savings from Jones & Beach proposal could be $9,200. Jay Buckley states discussion with Ian Hayes regarding cylindrical tank. Ian still in favor of chambered tanks. Discussion on ability to inspect and clean the tanks is held. Difficulty in taking tank offline is reviewed. Listing out costs for all segments of the project is discussed.
Adam Leiser call DN tank. Jay Buckley second. Motion passed 3-0.
Chris Hodgson of DN tank is contacted. Discussion on chambering tank is held. Ability to inspect and clean without taking offline is outlined by Jay Buckley. Concrete is interior surface and prestressed with steel diaphragm. Cleaning tank is discussed. Chris Hodgson outlines the need to take tank offline for inspection and cleaning, cleaning during off peak time is outlined. Option of a chamber within tank that would hold 50,000-gallons is outlined. Extra piping and valving as well as wall construction are discussed. Using a diver for cleaning and inspecting while taking tank offline for a day is outlined. Chlorination after diver entering tank is discussed. Chris outlines diver is disinfected prior to entering. Tank should be tested and chlorinated prior to being put back online. This would add another day with the system offline. Checking with DES on taking system offline is recommended and would need to be done prior to choosing this tank.
Adam Leiser makes a motion to call Rick Skarinka of NH DES. Kathy Koziell second. Motion passed 3-0. No answer. Message left for Rick to contact Jay Buckley. Adam Leiser makes a motion to allow Jay Buckley to discuss with Rick Skarinka. Kathy Koziell seconds. Motion passed 3-0. Renting temporary storage could be done to keep system online.
Adam Leiser makes a motion to contact Chris Albert. Jay Buckley seconds. Motion passed 3-0. Chris Albert on phone. Discussion on existence of geotechnical data and survey completed by Dubois & King. Chris Albert states may not meet required specification for a DN pre-cast tank installation. Strength of bedrock 5 feet into bedrock is needed for this tank. Chris Albert outlines need to keep Class VI road open, survey specifics needed. Chris Albert discusses option of SCUBA inspection and cleaning as an option for this tank. Adam Leiser informs Chris Albert of discussion regarding ability to inspect and clean. Chris will forward information on inspection services. May not need to chlorinate tank after diver has inspected. Chris Albert asked for cost should they be hired for project oversight. Could be determined once contractor chosen. Roughly estimates $10,000 for engineering oversight. Engineering would handle the payment requisitions and schedule of values. Jay Buckley outlines option of inclusion of piping to include option of temporary supply scenario. Filling and abandoning the existing tanks are recommended as best option. Chris Albert mentions June design recommendation for DN Tank. Phone call ended. Jay Buckley discusses getting information from DES prior to authorizing proposal.
Adam Leiser makes a motion to sign the Jones & Beach proposal. Kathy Koziell seconds. Adam discusses positives for signing this proposal. Discussion on marking document for possible reduction for information on hand and for adding engineering services for contract oversight.
Adam Leiser makes a motion to call Chris Albert back. Jay Buckley seconds. Motion passed 3-0. Chris Albert asked to update proposal to include reductions should survey be able to be used or if geotechnical data can be used. Chris Albert would like to include these services with specifics for DN tank. Chris will update to include engineering project management. Chris will send updated document. Adam Leiser makes a motion to sign the updated proposal out of session. Kathy Koziell seconds. Motion passed 3-0.
5. Accounts Payable
6. Minutes
Adam Leiser makes a motion to approve minutes of June 6. Kathy Koziell seconds. Add statement of people on both sides upset, Board doing it right. Some people state ponds are too low, some people state ponds too high. Add legal matter to reason for non-public session. Motion passed 3-0.
7. Commissioners Reports
8. Signature Items
A response to the Bureau’s is reviewed regarding an email thanking Terri & John Cancelarich for raking the beaches. Adam Leiser makes a motion to sign the letter to the Bureau’s. Kathy Koziell seconds. Motion passed 3-0.
9. Correspondence
10. Scheduled Appearances
11. Public Comment
12. Other Business
At 10:42 pm Adam Leiser makes a motion to adjourn the meeting. Kathy Koziell seconds. Motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator