VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
December 17, 2019
The Board of Commissioners met at 8:00 pm on Tuesday, December 17, 2019. In attendance were Commissioners Adam Leiser and Kathy Koziell. The meeting was filmed by Tim Hughes of Madison TV. Michael Dolan was in attendance briefly.
1. Agenda – Adam motion to approve agenda. Second Kathy. Vote yes 2-0
Adam motion: To enter non-public Reputation under RSA 91-A:3,ii(c)-- at 8:07pm
Second Kathy vote yes 2-0
Discussion about resident, emails to the office and facebook post are all discussed.
Motion to exit non-public 9:11pm by Adam. Second Kathy. Vote yes 2-0.
Adam motion to enter Non-public employee compensation under RSA 91-A:3, ii (a) – at 9:14pm. Second Kathy vote yes 2-0.
Discussion about administrator position and separation agreement. Letter from attorney is reviewed.
Motion to Exit non-public 9:20pm by Adam. Second Kathy. Vote yes 2-0.
Summary of non-public for public notification.
Adam motion: To allow Adam to post to Facebook on the Town of Madison’s Facebook page. Second Kathy. Vote yes 2-0.
Adam motion: To sign the letter to Terri Warren. Second Kathy. Vote yes 2-0.
Mike Dolan announces that he will be running for the commissioner seat currently held by Jay Buckley.
2. Highway Department Report - None
3. Water – Water usage report discussed.
4. Administration –
5. Accounts Payable – Adam motion: Approve payroll $6177.55. Second Kathy. Vote yes 2-0. Two mistakes are found. Donna owes the district a half hour. The district owes Kelly 6 hours of OT.
6. Minutes –
7. Commissioners Reports – Adam encourages admin to find the final date for people who want to run for election.
Public notice is discussed. Adam wonders if clerk is a 1 year seat rather than the customary 2 year seat. Admin requested to figure this out.
A public hearing will also be held on 1/25/20 after the budget hearing. This public hearing will be for the dam management plan.
Adam motion: Adam sign the NH retirement application form regarding Nancy Cole. Kathy second. Vote yes 2-0.
Kathy motion: Pay Spectrum $99 to move a cable wire. Adam second. Vote yes 2-0.
Money to come from warrant article for electrical upgrades (DPW)
Adam motion: To accept Tad’s electricity contract beginning on 1/1/20. Second Kathy. Vote yes 2-0. Adam to follow up with Tad.
Primex discussion and $5662.08 refund. Adam suggests finding out when we can get the check or how the refund would be credited.
Adam discusses his call with Anna from Drummond Woodward.
Letter to Madison PD is discussed. Adam states he will sign whatever version Kathy puts in front of him. Adam requests that the letter to the Madison PD be to enforce speeding limits.
Discussion about Kelly and his spotlight in the newsletter. Newsletter to be approved Thursday.
Adam motion: To instruct the DPW to put a 10inch board back into the Dam so that the VDOE only has four inches of boards missing. Second Kathy. Vote yes 2-0.
Little Loop drainage and missed tree are discussed.
Employee handbook is discussed and revised. Adam suggests emailing the revised version to the office and ask BOC members to review and then email suggestions back to the BOC for thoughts prior to Christmas. Discussion via email not to happen but everyone will be knowledgeable about thoughts.
Phones for discussion – not enough money was allocated.
Adam announces that the bids for the water tank portion of the Reinach project have been received. The low bid for water tank is $388,800. This number is less than the amount allocated by water system engineer Chris Albert on December 7th. Project is proceeding well.
9. Correspondence
10. Scheduled Appearances - none
11. Public Comment
Motion to adjourn
Adam – second Kathy – Vote yes 2-0. 11:45pm