VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday June 18th, 2020
The Board of Commissioners met at 9:04 am on Thursday, June 18th, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone). Also, in attendance was Highway Foreman Kelly Robitaille and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Chris Albert and 6 residents call into the meeting.
At 9:04 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve agenda. Kathy Koziell seconds. Motion Passed 2-0.
Add Dean Lambert to the agenda if he calls into the meeting.
Jay Buckley amends the agenda. Kathy Koziell seconds. Motion Passed 2-0.
2. Engineer Report
Chris Albert calls into the meeting. Chris Albert updates the BOC about the Water Project.
Discussion of SW Cole Geo tech testing passed.
Discussion of DN Tanks will be starting 6/24/2020 and the slab was poured.
Discussion of laying of pipe.
Discussion of starting the PRV pit-will be blasting and will keep the office posted.
Discussion of email from Chris Albert- wants to include in the scope of the project O & M which was left out with original contract.
Discussion of Contract #6 a new contract from Chris Albert-Kathy Koziell asks Chris Albert about mapping. Jay Buckley asks Chris Albert to put off contract for a week. Chris Albert agrees.
Discussion of 9 Reinach driveway permit-Jay Buckley does not want to hinder project. Chris Albert needs to know the homeowners schedule.
Discussion of class of roads.
Discussion of Dust Control by Dawson-Kelly Robitaille states DPW can treat roads to save money but should go to road improvement.
Discussion of final grading of project-Kelly Robitaille would like to see if DPW to do the work to save money for the District and money to back into road improvements. Chris Albert think it would be a win for the District. Kelly Robitaille wants an estimate for the overlay. Kathy Koziell thinks Kelly Robitaille’s ideas are good.
Discussion of DES disbursement.
Discussion on blasting.
3. DPW Report
Discussion of Driveway Permits-
Discussion of 7 Little Loop driveway inspection report.
Kathy Koziell makes a motion to approve and sign 7 Little Loop Driveway permit for construction. Jay Buckley seconds. Motion Passed 2-0.
Discussion of 4 Lakeview driveway inspection report.
Jay Buckley makes a motion to approve and sign 4 Lakeview Driveway permit for construction. Kathy Koziell seconds. Motion Passed 2-0.
Discussion of 19 East Bergamo class VI road-Kathy Koziell asks about water line road has to be brought up to class V standards at homeowners’ expense. Jay Buckley asks about reaching out to the homeowner to find out exactly what they are doing. Kathy Koziell will draft a letter to the homeowner.
Discussion of 9 Reinach driveway-Kelly Robitaille will take a look at 9 Reinach.
Discussion of Kelly Robitaille stating he wants more input of the roads regarding the Water Project.
Discussion of Rock House Mountain Email regarding Calcium Chloride spreading with reimbursing the District. Kelly Robitaille states it would take about 1 hour. Jay Buckley wants to reach out to Chris Boldt to see if the District is allowed to do this. Kathy Koziell would like the District to reach out to NHMA first. Jay Buckley will reach out to NHMA.
Discussion of the Little Loop Project-Kelly Robitaille states the job is complete. Jay Buckley states the DPW did a great job, Kathy Koziell agrees.
Discussion of 4 Grachen Drive-Job complete.
Discussion of Septic Pumping of the Outhouses-Jay Buckley states that Kelly Robitaille did a great job of arranging the pumping out with the savings to the District.
Discussion of Monday June 22nd @ 8:00 am Meeting at 33 Upper Lakeview Dr with the BOC, DPW and homeowner.
Discussion of 7 Biasca new Water Hook Up.
4. Administration
Discussion of past due Water Bill of 14 Aspen-Town of Madison owns it and has acknowledged to pay the District if the property is sold after they collect back taxes due to the Town up to $1093.00.
Discussion of sending out second water bills with late fee 7/2/2020 for outstanding accounts.
Discussion of job posting for part time office Admin.
Discussion of Kayak Portal.
Jay Buckley opens meeting for public comment
Discussion from Ralph Lutjen-Ralph Lutjen reads letter that he will forward to office stating that a criminal complaint is in process with Carrol County Superior Court. Discussion ensues between Jay Buckley, Kathy Koziell and Ralph Lutjen. Larry Sardarno asks if the suit is against the District or Adam Leiser.
Discussion of vacancy BOC seat-Jay Buckley states that RSA 670:12 the BOC can appoint someone to the vacancy. The appointment has to be done in public session. Jay Buckley states that Paula Doyle and Ralph Lutjen has expressed interest in filling the vacancy. Kathy Koziell is in favor with Paula Doyle and states she has a good grasp on the District procedures. Jay Buckley states Paula Doyle will bring logical discussions to the board and that Ralph Lutjen has experience with being a prior commissioner. Kathy Koziell states that Paula Doyle sets aside personal feelings. Jay Buckley asks Kathy Koziell to make a motion regarding filling the BOC vacancy.
Kathy Koziell makes a motion appoint Paula Doyle to fill the vacancy for commissioner until the next election. Jay Buckley seconds. Motion Passed 2-0.
Discussion of appointment of Commissioner-Paula Doyle states she is willing to fill the position until the next election. Paula Doyle will have to be sworn in and will reach out to the office to do so.
Discussion of Retainage Accounts-Dinah Reiss states she has opened the retainage accounts for paying Dawson & DN Tanks.
Discussion of the Audit-Mike Smith would like the Audit sent to him.
Jay Buckley makes a motion requesting five bound copies of the Audit from Roberts & Green. Kathy Koziell seconds. Motion Passed 2-0.
Discussion of the Thusis Culvert.
5. Commissioners Reports
Jay Buckley-Discussion of work order from Ian Hayes,10 Barden water hook-up connections already in place.
Discussion of mapping-A warrant article for next year should be considered for asset management for mapping.
Discussion for leak on Aspen-Ian Hayes is working with Dawson to coordinate project.
Discussion of opening of the Outhouses.
Jay Buckley makes a motion to install Outhouses with wall mounted hand sanitizers and chain locked toilet paper holders according to the universal NH guidelines for COVID-19 before opening the Outhouses. Kathy Koziell seconds. Motion Passed 2-0.
Kathy Koziell would like to have prices for outfitting the Outhouses for next week’s meeting.
Discussion of rafts.
Discussion on signage for picnic tables.
Discussion of EPOA holding a BBQ
Discussion of Transfer station coupons.
Discussion of remote meeting.
6. Accounts Payable
Jay Buckley makes a motion to approve Manifest of 8 checks for $7,310.46. Kathy Koziell seconds. Motion Passed 2-0.
Discussion of paying of SW Cole out of the Capital Reserve Fund.
7. Signature Item
Discussion of double payment of Water Usage payment by Ruth Bodian.
Jay Buckley makes a motion to sign check for Ruth Bodian. Kathy Koziell seconds.
Motion Passed 2-0.
8. Accounts Payable
Jay Buckley makes a motion to approve payroll of $5,703.30. Kathy Koziell seconds.
Motion Passed 2-0.
Discussion of Chocorua Pumphouse.
9. Correspondence Report
Discussion of email of 33 Upper Lakeview-Meeting will take place on Monday.
Discussion of 116 Eidelweiss Dr.-Jay Buckley will reach out to homeowner that the project will be proceeding.
Discussion of 91A Mike Smith.
Discussion of EPOA regarding lawnmowing.
Discussion of reserving Gym for Annual meeting.
Discussion of beach trash in the woods and beach raking.
Jay Buckley makes a motion to adjourn the meeting at 12:08 pm. Kathy Koziell seconds. Motion Passed 2-0.
Respectfully submitted,
Donna MacKinnon
Administrator