VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday May 6, 2021
The Board of Commissioners met by phone at 9:00 am on Thursday May 6, 2021.
In attendance for the full public meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrator Donna MacKinnon (DM), and Treasurer Dinah Reiss (DR). The meeting was recorded (audio).
At 9:00 am Commissioner JB calls the meeting to order.
JB made a motion to approve the agenda. PD seconded. Motion passed 3-0.
JB made a motion to approve the minutes from the Commissioners public meeting on 4/29/21 and for the non-public meeting on 4/29/21. KK seconded. Motion passed 3-0.
ADMINISTRATION
No DPW report.
Water Report – JB reported that Ian Hayes asked to postpone his monthly appearance until next week.
Water Hookups – 11 Blinden submitted 8/4/2020 was approved then and installation was done. Now need final hookup. Ian Hayes was notified this week. 9 Reinach Place have to change out the water main first. JB discussed with Ian Hayes – Chris Albert had said that 2” main would be okay but Ian told him it has to be 4” per our system spec.
JB reported that he spoke to Sally Hesse who was connected to main and now had a little less pressure. JB told her that would be the case but also that pumps have not been turned on yet. Further discussion on need to send notification to 19 homes affected. JB to re-draft letter based on letter sent previously.
JB discussed change order done on Adelboden that was requested in 91-A from Mark Graffam this week. JB reported this change was done on the fly while he was on sight and pipe was extended that day and change will be reflected ‘as built’ and we have not been billed for it yet.
Discussion on 91A request from Bruce Jordan for susceptibility rating for 2 wells. JB stated that this might be contained in info from DES and that he would work on digging this up and discussing with Mr. Jordan.
Discussion on question from Doug Prescott for water test availability at his property which would not be available that specifically. He should be provided with CCR report.
Discussion on volunteer form with recall from KK that there was a simple 1 page form that was used for the mailbox project. DM to search for it with assistance from PD.
Discussion on final 2021 budget and warrant. Need to request approval and feedback from DRA via portal. KK updated and submitted and will review throughout day for feedback. PD to update powerpoint and word doc with any changes and distribute.
Discussion on water bills – DM sending out late fees this week with $30,800 total not paid yet with a $50 late fee now due.
JB made a motion to approve the accounts payable manifest with 1 check for New Hampshire Retirement for $6,672.62. KK seconded. Motion passed 3-0.
JB made a motion to approve and sign the transfer form for $32,000 from the operating fund to the Water Extension Fund CRF. PD seconded. Motion passed 3-0.
COMMISSIONER REPORTS
-JB raised request from Bob Boyd/Madison code enforcement on what type of vegetation Commissioners would like at 8 Grandval Way to re-establish 35’ buffer. He suggested White Birch, White Pine and Silver or Black Fir. KK and PD agreed. JB to convey this information to Bob Boyd.
-JB asked if any response from Primex on indemnification requested in drafted agreement from Wright & Pierce. None yet. PD asked DM to find re-send original request to Primex this week.
-JB re-addressed 7 Biasca Driveway application with KK and Kelly Robitaille to check distance. KK to work with KR on this.
-JB asked about discussion last week to ask 13 Little Shore owner to replace service line with district replacing service link and how do we handle these situations. Discussion that this is not currently in ordinance and would have to be updated in order to mandate a change.
-JB is gathering information on the costs to maintain lodge and any upcoming repairs required to have for anticipated questions at annual meeting on lodge warrant article.
-JB raised ongoing problems with office phones suggesting that we allow Ron Sandstrom who had told him he would volunteer to run some tests with recommendations for hardware and software. PD suggested that JB include Andrew Hartveldt to join this meeting with JB and Ron in order to coordinate and gain agreement on next steps. All agreed and JB will contact Ron and Andrew to coordinate a meeting.
-DM reported the water flushing will take place w/o 5/17. She found an old flyer and will update it and send to KK for posting on the website.
-DM asked about beach restroom cleaning for 2021. Commissioners agreed that restrooms should be open Memorial Day weekend and asked DM to contact Gina Paolo to inquire if she will be available to clean this summer.
-KK has not heard back from Nick Skegell at Fluet Engineering about hydraulic modeling. Will reach out again this week. This is to test 13 and 19 East Bergamo and to add 29 Oak Ridge and 8 Grandval.
-JB made a motion to approve water hookup application for 51 Oak Ridge. KK seconded. Motion passed 3-0.
-PD reported that she picked up kayak rack signs this week and dropped off at office for DPW to install. Still working on beach signs for 2021.
-PD reported on discussion she had last week with John Cooley from the Loon Conservation Committee. He inquired as to status of our dam management policy. PD reported that she did extensive research and review of what had occurred over last 2 years about this policy and determined that after much discussion and drafting, a policy was presented and discussed in a public hearing in February of 2020 and that this one was revised and approved by the BOC later that month but was not posted to website. Discussion on the micro management that this policy would require and agreement that this should be revised to simplify. Agreement to take this up after the annual meeting this year.
CORRESPONDENCE
-Voicemail from 10 Porridge Shore discussed. Agreement that an on-site meeting would be ideal with a Commissioner, the DPW and property owner to agree on a fair solution. DM to contact property owner to set-up.
-Discussion on e-mail sent week prior form Erin LaPlante about water quality at her property. Discussion on why this had or was occurring. DM to contact her to find out if still a problem.
-Discussion on email from Mark Graffam about hydrant. JB reported it will not be moved.
PUBLIC COMMENT
DR asked about the new tank servicing homes and JB clarified situation.
NON-PUBLIC MEETING
JB makes a motion at 11:00 AM to go into Non-Public for RSA 91-A:3, II (l). PD seconded. Motion Passed 3-0.
KK makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (l) and return to Public meeting at 11:22 AM. JB seconded. Motion Passed 3-0.
The minutes from the non-public meeting were sealed.
District website was discussed with KK not sure why calendar on homepage not updating. PD agreed to look at this and try to update today.
ADJOURNMENT
JB makes a motion to adjourn the Public Meeting at 11:24 AM. KK seconded. Motion Passed 3-0.
Respectfully submitted,
Paula Doyle, Commissioner