VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday August 19th, 2021
The Board of Commissioners met at 9am on Thursday August 19th, 2021.
In attendance for the public meeting are Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Administrator Donna MacKinnon (DM), Dinah Reiss (DR). Ralph Lutjen (RL), Dorothy Wondolowski (DW), John Cancelarich (JC). The meeting was recorded by Madison TV
At 9am Commissioner JB calls the meeting to order. JB makes a motion to approve the agenda, KK 2nds, passes 3-0
JB makes a motion to approve the minutes of 8/12/21, KK 2nds, JB amends to include in the water hook-up discussion that “the ordinance doesn’t mention whether the commissioners can or cannot waive the date”. KK makes a motion to approve the amendment, JB makes a motion to amend the minutes regarding the discussion on 30 Grachen Rd. extension “that he wanted to have all 3 commissioners present to review the same information at the same time with the surveyor” , KK 2nds the amendment, amendment passes 3-0 amended motion passes 3-0.
DPW – Report
Discussion on 6 Lakeview Driveway permit. Expires end of Sept 2021 owner could not get anyone to pave last year, property owner asks for location of CSV, JB makes a motion to extend the driveway permit for 12 months, KK 2nds, MS makes a motion to extend until the end of the paving season this year, no 2nd, motion passes 2-1
18 Bristenstock driveway permit discussion, JB makes a motion to discusses next week, KK 2nds, the septic system is against the road and that we should table this until next week. Passes 2-1. DPW ditched and graveled Grandval, started prepping Chocorua View Dr. ditched, removed brush and trees for Bryant paving. Scheduled to start week of 8/30. KK will post on website and send email alert. KR is looking for another project to fit within the $17K asphalt budget. Estimates have been coming in around $20K. KK states that the operating budget can support an additional $3K. KR discusses punch list for Reinach project, he’ll put together a list and forward to office. M Graffam sent email to office with picture of culvert edge. KR states there were tire tracks on the edge of the culvert where a vehicle would not normally drive. Discussion on the painted areas of Eidelweiss Dr, this is considered vandalism. Discussion on contacting the police. MS asks about the beaver dam at big loop, KR states that no impact on the roads.
Admin
Discussion on water hook hook-up for 5 Grandval, Office asked applicant for proof of ownership. 17 Jungfrau asked for water hook-up approval even though not building until next year. JB makes a motion to accept the application for water hook up at 17 Jungfrau, KK 2nds, passes 2-1. KR clarifies cost on speed bump sections. DM discussed the Health Trust holiday (refund) that will be determined in October. Discussion on audit, draft should be available shortly. DM askes about Sept meetings, KK states Thursdays the 2nd, 9th, 16th 23rd and 30th. KK will be unavailable the 1st 3 Thursdays, JB will be on vacation the week of the 6th so there can be no meeting on the 9th as no quorum. MS states he will not show up unless we change the meetings to Tuesday.
JB discusses Jeff DiMartino’s review, we have a 3 step process, which is explained to MS, Commissioner will have a non-public on Sept 26th .
Discussion on 42 Bristenstock, requires a letter to attorney as to our options. JB makes a motion to forward latest Leiser email to the attorney, KK 2nds, passes 3-0
KK makes a motion to be appointed as the liaison for the new administrator, JB 2nds, passes 3-0.
JB make a motion to approve the manifest for $22,911.02, KK 2nds, 8K is water hook-up transfer to CRF, also truck loan payment included, passes 3-0
DR askes about Reinach bond payment, DM states August 15th. JB makes a motion to approve transfer of $8K water hook-up fee into the Water Line Extension Fund. MS 2nds, passes 3-0. Discussion on the 105 acre parcel that abuts Eidelweiss, and that the .5 acre Adelboden lot that was merge with the 105 acre parcel was improperly taxed as 100% Madison and that Madison is required to resolve. DR states that we should let Madison keep it but as discussed it was never actually surveyed out of Eidelweiss. MS makes a motion to contact the district’s attorney to look at this. No 2nd. MS askes about the new computers and office upgrade, JB presents several options for new office computers. MS makes a motion to forward options to Ron Sandstrom for approval. JB 2nds, passes 3-0
Commissioner Reports
MS askes about asset management deadline for “Goffer Grant”. JB states that many of these are for towns and cities and that Village Districts are not eligible. The ARRA funds may be available to us thru the county. MS asks about Article #6 – surveying the Lodge for possible sale. JB states that the surveyor has already been contacted. KK discusses site visit at Grachen Extension, based on recent survey there is substantial personal property on District land. JB discusses the Upper lakeview PRV, Dubois & King is 4-6 weeks out on starting design, JB reached out to DES ( Randy S.) regarding extension of Reinach contract grant funding. We can contract directly with D&K without going thru Jones & Beach per DES.
JB makes a motion to approve payment of Dawsons pay rec. KK 2nds, 2-0-1. JB makes a motion to accept the $2000 increase to J&B contract #6, KK 2nds, passes 2-0-1.
JB makes a motion to accept contract #7 for Upper Lakeview PRV solution, KK 2nds, passes 2-0-1. JB had discussion with Tricky Tree and will do brush clearing over water mains etc. based on earlier quote. Will notify office prior to beginning. JB discusses that cross-country water main is “well” onto private property at 9 Reinach. JB would like to get approval from #9 Reinach to brush cut approx. 20’ x 300’ of area. Discussion on getting a deeded easement. MS makes a motion to contact the Attorney regarding easement on #9 Reinach for water main, cc owner. JB 2nds, passes 3-0. JB attended ZBA meeting regarding #26 Huttwil as septic system is less than 25’ from water main, approval stands as they are obligated to consider relief from Madison zoning and not DES. JB makes a motion to contact DES regarding 26 Huttwil and request a re-review of septic approval based on proximity to water main and water service lines. KK 2nds, passes 3-0. MS makes a motion to have DES send us draft of septic designs, JB 2nds, Eric Thompson is contact at DES, passes 2-1.
John Cancelarich – discussion on Dam at Big Pea. MS makes a motion to allow the process to begin on evaluating a non-menacing dam on Banfield Brook. No funding will come from the District. JB 2nds, passes 3-0
MS leaves meeting
Dorothy Wondolowski asks about correspondence as a result of the public hearing on August 14th specifically public memorials. JB reads email from Doug Prescott describing several ways to honor residents. DW states that a public memorial process could be possible in the future. Discussion on current memorial plaque located on the Little Library and the consensus of the input from the August 14th public hearing that it was inappropriate.
KK makes a motion to remove the plaque on Little Library as it was installed without the knowledge or consent of the Commissioners. JB 2nds, Plaque to be returned to Andrew Harteveldt. Passes 2-0 JB makes a motion to not entertain memorials on District property. KK 2nds, passes 2-0
Discussion on Dam Management Policy and input from August 14th public hearing, adding drawdown date of October 15th per Fish and Game recommendation. RL asks about incorporating his suggestion for draw down including spring draw down for loon nesting. DW discussed the numerous causes of wildlife decline in the 3 ponds and was concerned that only the lowering of the water level due to removing boards at the dam was discussed. (Her letter to the board is available as a public document). DW also asked that the BOC look at the 20 years of VLAP testing and the perching of the beaches (similar to retaining walls) should be explored. RL stated that as a prior Commissioner he would report infractions to DES, stating that dumping of sand on a private beach required a permit. KK responded that he can still report violations to DES.
JB makes a motion to enter non-public at 11:46am. RSA 91-A:3 (L)
Public Meeting resumes at 12:06pm, Motion to seal the non-public minutes was made.
JB makes a motion to adjourn at 12:07, KK 2nds passes 2-0
Respectfully submitted,
Kathy Koziell, Commissioner