VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting-Amended by Jay Buckley
Tuesday September 14th, 2021
The Board of Commissioners met at 9:04am on Tuesday September 14th, 2021.
In attendance for the public meeting are Commissioners Jay Buckley (JB), Commissioner Mike Smith (MS), Administrator Carrieanne Haight (CH), Dinah Reiss (DR), Kelly Robitaille (KR), The meeting was recorded by Madison TV
At 9:04am Commissioner JB calls the meeting to order.
JB makes a motion to approve the agenda, MS 2nds, passes 2-0
JB makes a motion to approve the minutes of 8/26/2021, MS 2nds, passes 2-0. Minutes of the public hearing of 8/14/21 will be tabled for when Kathy K. returns with her inputs.
JB makes a motion to approve the Non-Public minutes of 8/26/2021, MS 2nds, passes
2-0
DPW Report
Discussed Thank you email to KR from Doug Prescott was read in meeting by CH regarding the Huttwill lot being graded with potholes filled in.
JB makes a motion to turn off 6 curb stop valves (water) to 6 customers (names are read) who are delinquent on their water billing. MS notes letter from the attorney handling the Rollins estate guarantees payment after the property is sold. JB notes that the letter states “every effort will be maid to see that the final amount owed to the District will be paid”. JB explains that language is not a guarantee and the property could be sold any day.
MS makes a motion turn off water at the 5 outstanding locations except Ronald Rollins (Estate). MS makes a motion to send the attorney for the Rollins estate a letter asking for a written guarantee to be received in 14 days or the water will be turned off. JB seconds. Motion passes 2-0. Send a letter to Richard Verrochi letting him know the water will be turned off soon. JB 2nds, passes 2-0
Discussed was email from Brian Randall with concerns about pipe sticking out of ground, ongoing issue. KR has put a cone over the Curbstop valve repairs as temporary fix
JB makes motion to approve operations manifest MS 2nds, passes 2-0
JB makes motion to approve payroll manifest, MS 2nds, passes 2-0
JB makes motion to transfer $8000 to Capital Reserve Fund for water hook MS 2nds, passes 2-0
JB makes motion to sign the letter approving the increase for Jeff DeMartino’s pay MS 2nds
Discussion on Driveway Inspection Reports: MS makes a motion to approve 39 Interlaken and 8 Eidelweiss Mike Smith JB 2nds, passes 2-0
Discussion of 21 Little Loop Driveway Inspection: MS makes motion to sign contract, no second. JB discusses location as likely being wetlands. MS notes that the Districts Driveway Ordinance does not have require delineation of wetlands therefore; the commissioners have to approve the driveway application. MS makes a motion to contact lawyer over no access to Wetlands, what liability does VDOE have not signing over, No 2nd.
21 Little Loop Driveway Inspection: JB makes motion to call NHMA MS 2nds, passes 2-0
Discussion of Disposal Agreement for 3 Little Loop: JB makes motion to sign MS 2nds, passes 2-0
Discussion of 42 Bristenstock Rocks: JB makes motion to have police pursue the Contractor, Brown. Office to verbally call chief of police then send a formal letter to chief. Mike Smith 2nds, passes 2-0
MS makes motion to contact lawyer for Lot 49 to Protect VDOE, could end up being a turnpike for houses being built, water system concerns, Aspen area Jay Buckley 2nds for discussion.
Zoning to protect previously discussed by JB & KK, MS motions to go to lawyer, No 2nd
MS questioned the Lodge and Briggs contractor, Boundary line adjustment (Warrant Article) When voted on? Do we need a contract? If quote exists, we have the job. MS makes motion to have Briggs do work in fall to locate septic and boundary line adjustment JB 2nds, and states that Ron Briggs already stated months ago his availability as being in the fall. passes 2-0
KR discussed they ran into an issue with paving on Chocorua. MS makes motion to hold the check until KR says it can be releases for payment JB 2nds, passes 2-0
KR discusses brush cutting to be done in October, warrant article released? JB motions to release $7k, Mike Smith 2nds, passes 2-0
KR discusses the crack in the raft at Boulder beach, water leaked from another location MS makes motion to get rid of raft JB 2nds. MS makes motion to get a new raft JB 2nds, passes 2-0
KR discusses the Flag at half-staff (flag was lowered by someone else in Eidelweiss) Is this a state or federal mandate to lower flags? MS makes motion for Office to research and find out who mandates flag lowering & work with KR JB 2nds, passes 2-0
MS makes motion to have KR get new lock and key and install on flag JB 2nds, passes 2-0
Discussion of Birch Tree issue at 22 Bern Dr, this is not an issue for KR or Village, it’s the homeowners issue. The District has access to the ROW (right of way) for infrastructure needs but does not maintain vegetation in ROW.
DPW Repeater discussion, waiting on letter from Town Hall, Tower on Oak Hill-letter of understanding with Sheriff’s Dept. for new antenna. MS makes motion to have JB work with Sherriff and Office on Tower on Oak Hill JB 2nds, passes 2-0. MS wants to see a drawing of antennae additions and to insure that there is no radio interference for District.
JB discusses Randall Souza Water project and Grant extension emails, the commissioners are asking that the grant has been extended to March 2022. JB would like to add 91A requests to agenda (how much time spent and who is requesting)
Discussion of Gretchen Rd Extension issue with trash and personal property and belongings in road, what belongs to the neighbor? KK has pictures of items JB makes motion to request for Madison Police to address issue and remove items. MS 2nds, passes 2-0. KK has pictures that will be used along with a drawing of the District’s road that will be sent to the Madison Police.
Public Appearance: Dave Oxford 16 Grison Rd would like to hook up his water this year Jay Buckley reads letter from the Oxfords regarding pursuing this year. JB makes motion the extend and will make attempt this year to get done, but will need to fill out the application and submit a check for $8000 MS 2nds, passes 2-0
MS makes motion to have next meetings Thursday Sept 23 & Sept 30 @9am at the Town Hall and a formal request to have Ian Hayes at the next meeting (9/23) to discuss locks on the electrical switch panel at Reinach and why electrical circuit breaker are not locked
JB makes a motion to adjourn at 11:00am Mike Smith 2nds, passes 2-0
Respectfully submitted,
Carrieanne Haight - Administrator