VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday February 17th, 2022

The Board of Commissioners met at 9:00am on Thursday Feb 17th, 2022.
In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Kelly Robitaille (KR)-DPW Foreman, Diana Reiss (DR)-Treasurer, Doug Prescott (DP) & Ralph Lutjen (RL).
Meeting videotaped by Aysa of Madison TV

At 9:01am Commissioner JB calls the meeting to order.

PUBLIC MEETING
JB makes a motion to approve the agenda, KK 2nds, passes 3-0 (amendment to move DP to DPW from Public Appearance)
JB makes a motion to approve the minutes of 2/10/22, MS 2nds, passes 3-0
JB makes a motion to approve the Non-Public minutes of 2/10/22, KK 2nds, passes 3-0
JB makes a motion to approve the Water Assessment Fund Manifest for $4,802.50, KK 2nds, passes 3-0
JB makes a motion to approve the Operating Accounts manifest of $19,205.43, KK 2nds, passes 3-0

DPW
Discussion on driveway permit application for 2 Chocorua View Drive
JB makes a motion to approve the driveway permit application for construction at 2 Chocorua View Drive, MS 2nds, passes 3-0
Discussion on driveway permit application for 23 Bristenstock drive
JB makes a motion to approve the driveway permit application for construction at 23 Bristenstock drive, MS 2nds, passes 3-0
Discussion on ditches and culverts
Discussion on Clemens Place
MS makes a motion to sign letter for 2 Clemens Place, JB 2nds, passes 3-0
Discussion on Clemens Place letter
JB makes a motion to send another letter to 2 Clemens Place discussing the parking ordinance and driveway permit application, MS 2nds, passes 3-0
Doug Prescott public appearance. Discussion on funds from the Federal Infrastructure Act, states there is one billion dollars coming into NH over the next 5 years. Majority of the money will go towards the Transportation Plan but there is possible supplementation. DP to reach out to Regional Planning Management and the Carroll County office.
Discussion on Grison Road

ADMIN
Discussion on where petitioned warrant articles go on the final warrant article
MS makes a motion to contact Nancy Cole about where the Petitioned Warrant Articles go. Motion denied
JB makes a motion to sign the Final Warrant Articles out of session after they are printed, MS 2nds, passes 3-0
Discussion on having attorney at the Annual Meeting
JB makes a motion to have Attorney Chris Boldt at the Annual Meeting, MS 2nds, passes 3-0

Discussion on police detail at Annual Meeting
Discussion on Work Order System. KR suggests going rate of $125 per hour for DPW doing work for the Water system
Discussion on office computers
JB makes a motion for a second license with Microsoft costing approximately $7.00 per month, MS 2nds, passes 3-0
MS makes a motion to allow Alexis $200 on office supplies per item, JB 2nds, MS amends motion to add $200 per normal office supplies and $600 on ink package, JB 2nds, passes 3-0
Discussion on VDOE policies
MS makes a motion to get all policies together and updated, JB 2nds, passes 3-0
Discussion on email from Lisa Love with Simply Water
MS makes a motion to have Simply Water reapply the VDOE for SOC’s & VOC’s, JB 2nds, passes 3-0
Discussion on Reinach Project and the transfer switch. JB suggests the VDOE takes over the order at the discounted price and have the switch come directly to the office then hire an electrician to install it. Office to reach out to Maines Electric to see if they received payment for the installation. RL comments to take any payment made out of retainage.
JB makes a motion to have the office reach out to the engineers to get a price on the transfer switch and labor costs. MS 2nds and adds the cost of the grass, passes 3-0

Commissioner’s Concerns/Reports
Discussion on Dam EAP.
Discussion on John Cancelarich email after public appearance on 2/10/22
Discussion on emails between JB and DES
MS makes a motion to have the office call DES and Fish & Game to see who we contact in regard to the dam if we have questions, motion denied
Discussion on DES and Fish & Game, VDOE is in charge of the dam policy. DES, the Dam Bureau and Fish & Game all give opinions on the Dam, but it is ultimately up to the Board of Commissioners to make the final decision.
Discussion on Ted Foley case
KK discussion on handing over Budgets, work orders and Reinach project payment spreadsheets to AW
MS makes a comment about rules and regulations of a chairman and how they do not have the authority to make decisions on behalf of the board.
Discussion on Asset Management and the Water Committee, there is only a Water Committee no Asset Management Committee. The Water Committee consists of Larry Leonard (Chairman), Jay Buckley, Larry Sodano and Doug Prescott.
Discussion on meeting minutes from the Water Committee Board meeting. MS requests meeting minutes, DP is going to send the minutes to the office.
Discussion on posting times for a Board Meeting, meeting is supposed to be posted a minimum of 24 hours in advance
Discussion of Cathy Conway meeting with the BOC. JB states it was settled at the meeting that no marked curb going forward due to priority. KK comments on the coordinates being input into the computer system. DR mentions that Chad from Avitar input coordinates and created a map of the curb stops back with the old Asset Management Committee. DP mentions DES is developing a new GPS system with iPhone only costing around $800 with a 1ft accuracy.
Discussion on Horizons
MS makes a motion to have the office ask them what the difference is between what they are proposing and what they would propose in a master plan (needs of the district going forward), KK 2nds opens for discussion:
KK what parts of the proposal are in the master plan? Ask Cathy Conway what elements are not included in the master plan and what the additional cost is.
MS amends motion to ask What basic components of a master plan are not included in the current plan and the basic amount, KK 2nds, passes 2-1
Discussion on Asset Management Grant. did not get the grant, it was rejected because it did not score high enough for a need. 150 applicants and only 80 were accepted.
Discussion on Jungfrau to Reinach water line on someone else’s property. Cross country water and Gretchen extension. Simply Water to use rural water dozer to find water line. Outstanding issue.

Correspondence
Discussion on Huttwil parking lot vandalism. KR mentions suspicious vehicle in the District on 2/15 and to keep and eye out for an old black dodge with no tailgate, rear window duct taped and scrap metal in the back. KK suggests getting security cameras for the parking lot, KR states it is not VDOE responsibility.
Discussion on water usage email
Discussion on January water usage and electric cost
Discussion on boat at Huttwil, boat was moved on 2/11. DP mentions there is a form on the registry to claim the boat as abandoned. Office to look into it. Discussed parking tags
JB states going forward Non-Public meetings need two days prior notification.

MS makes a motion to adjourn at 11:38, JB 2nds, passes 3-0

Respectfully submitted,
Alexis Wagoner, Administrator.