VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday February 24th, 2022
The Board of Commissioners met at 8:45am on Thursday Feb 24th, 2022.
In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Kelly Robitaille (KR)-DPW Foreman, Diana Reiss (DR)-Treasurer, Doug Prescott (DP), Ralph Lutjen (RL) & Stacey Harris (SH).
Meeting videotaped by Aysa of Madison TV
At 8:45 am Commissioner JB calls the meeting to order
NON-PUBLIC MEETING
JB makes a motion at 8:45 AM to go into Non-Public for RSA 91-A:3, II (c). MS seconded. Motion Passed 3-0.
JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (c) and return to public meeting at 9:18 AM. MS seconded. Motion Passed 3-0.
PUBLIC MEETING
MS makes a motion to approve the agenda, JB 2nds, passes 3-0
MS makes a motion to approve the minutes of 2/17/22, JB 2nds, passes 3-0
MS makes a motion to approve the Payroll Manifest for $10,335.33, KK 2nds, passes 3-0
MS makes a motion to approve the Operating Accounts manifest of $8,424.54, JB 2nds, passes 3-0
Public Appearance
Stacey Harris from the Madison Post Office came in to comment on the mailbox situation with the Board of Commissioners. Discussion on how many additional boxes are needed in order for each home to have a box as well as boxes for future homes. SH made it clear this is not an option but a necessity for the VDOE. Since the VDOE roads are private boxes will have to stay at Huttwil parking lot. KK asks if the post office is responsible for adding boxes to the post office to accommodate for future homes. MS asks if a 3-year plan could be in place doing about 120 boxes per year. Kathy Koziell suggests focusing on getting enough boxes for full time residents first. SH is going to reach out to the higher ups with any questions we have as well as get a price and get back to the Board of Commissioners. She is also going to attend the annual meeting so she can speak to the voters directly.
DPW
Discussion on 30 Saint Moritz Drive, the road is soft, and water is running down a tire track. The water is coming from natural resources. DPW mitigated the problem into the woods until spring when roads can be fixed.
Discussion on 3 Upper Lakeview Drive. Thought it was a potential water leak, but it appears to be natural run. DPW and Simply Water are monitoring the situation and will act if things change.
DPW is ready for upcoming storm.
Discussion on accidents on Saturday February 19, 2022
ADMIN
Discussion on T-1 Forms
JB makes a motion to have the office fill out the T-1 form for the abandoned boat; MS 2nds passes 3-0
Discussion on police detail, they will be at the annual meeting
Update on VOC’s & SOC’s waiver, Simply Water is working on it
Discussion on Driveway and Water Ordinances and the comments from the lawyer. Going to table subject until after the annual meeting.
March meeting schedule will be set for March 3rd and March 10th for the time being
Discussion on Reinach project transfer switch
Discussion on Scott Eagan 2020 Audit
MS makes a motion to sign the letter to 2 Clemens place, JB 2nds passes 3-0
Commissioner’s Concerns/Reports
Dam EAP no update
Discussion on Ted Foley case, Trial set for May 19, 2022
JB is going to put together a rules and procedures for the BOC meetings
KK Discussion on 2021 audit paperwork
Discussion on QuickBooks and updating it to the cloud version. Cloud version is more expensive, and the office will lose the current QuickBooks support person. Going to stay with hard version which needs to be updated in May of 2022.
MS makes a motion for AW to attend webinar on Water Infrastructure Funding Workshop JB 2nds passes 3-0
Discussion on Water Committee Minutes from 2-10-2022. Meeting was posted less than the required 24 hours in advance notice.
MS makes a motion to reach out to NHMA and see if the meeting was legal and the minutes, KK 2nds passes 3-0
MS makes a motion to have all applications and grants go through the office KK 2nds passes 2-1
Discussion on Master plan elements email with Cathy from Horizons
MS makes a motion to reach out to NHMA and ask if the minutes from the Water Committee Meeting should state recreated from notes or be used at all JB 2nds passes 3-0
MS brings up the rules and regulations of 91-A and Board meetings, office is going to send out corresponding paperwork to the Water Committee.
Correspondence
Review of Granite State Analytical results
Discussion on email from Aysa about recycling old computers
Discussion on getting more divider boards for the annual meeting voting.
Discussion on Deed to lodge, JB to send it over to the office
Discussion on Nick Sceggell email.
KK makes a motion to adjourn at 10:59
JB makes a motion to have a meeting at 9:00am on Friday March 4th in the office, KK 2nds, passes 3-0
KK makes a motion to adjourn at 10:59, JB 2nds, passes 3-0
Respectfully submitted,
Alexis Wagoner, Administrator.