VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday March 3rd, 2022
The Board of Commissioners met at 9:01am on Thursday March 3rd, 2022.
In attendance for the public meeting are Commissioner Jay Buckley (JB), Commissioner Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Kelly Robitaille (KR)-DPW Foreman, Ian Hayes-Simply Water, Doug Prescott (DP) & Ralph Lutjen (RL). Meeting videotaped by Aysa of Madison TV
At 9:01 am Commissioner JB calls the meeting to order
PUBLIC MEETING
JB makes a motion to approve the agenda, MS 2nds, passes 2-0
MS makes a motion to approve the minutes of 2/24/22, JB 2nds, passes 2-0
JB makes a motion to approve the Non-Public minutes of 2/24/22, MS 2nds, passes 2-0
MS makes a motion to approve the Operating Accounts manifest of $23,665.94, JB 2nds, passes 2-0
MS makes a motion to approve the Water Assessment Fund manifest of $223.14, JB 2nds, passes 2-0
DPW
DPW had two nights in a row of plowing.
Discussion on salt and monthly draw down. DM states that $5,412.44 has been spent on salt and $5,437.50 has been spent on sand so far in 2022
Discussion on citizens coming into the office at any time during the workday.
Discussion on setting time for 91-A requests personnel coming into the office.
Discussion on office space and its functionality. Going to table office issues until after the annual meeting.
Simply Water
Discussion on Upper Lake View possible leak. Simply Water is going to keep an eye on the situation, but it seems to be in good standing.
Discussion on leak detection with Rural State. Will be scheduled in the spring.
Meeting with Nick Sceggell on 3/9 at 11am to discuss the Rigi Pressure Zone.
Discussion on new work orders going forward and a follow up with Nick Sceggell on pending water hook up applications.
Discussion on Rigi Pressure Zone project and getting materials ordered sooner than later to prevent delays. Have until December 1st to have the project completed.
Discussion on 2022 Water Systems Agreement contract.
MS makes a motion to sign the 2022 Water Systems Agreement contract. JB 2nds, passes 2-0
All parties agree on doing work orders for future work.
Discussion on bleeders and flushing of the water, all pending on the forecast.
Discussion on DP curve stop valve covers. Only work well in wooded areas not suitable for areas that get plowed. MS questioning if the project is worth it? IH says no as going forward it could be more of a hassle in the long run but up to the VDOE to decide on the matter.
Discussion on Water Ordinance and adding in that all piping is to be sleeved. IH thinks it would be a good idea to address this issue as well as the set back.
Discussion on water mains being in the road. MS suggests adding verbiage to the Ordinance to state 25 feet from the ditch line to the closest side of the septic tank.
MS makes a motion to contact the lawyer and ask about the Water Ordinance and adding it to state 25 feet from the ditch line to the closest side of the septic system. JB 2nds, passes 2-0
Discussion on Grant money being offered. If a road is dug up during the replacement of a water main will the replacement of the road be covered under the grant.
MS makes a motion to have the office reach out to Luis Adorno to see if roads are included in grants. JB 2nds, passes 2-0
IH suggests prior to applying to grant get a few checklist items taken care of:
-Income Study (Median vs. North Country)
-Source Assessment
ADMIN
Discussion on DP reimbursement for curb stop valve covers
JB makes a motion to approve the reimbursement to Doug Prescott for $43.57. MS 2nds, passes 2-0
Discussion on Deed to Lodge email.
Discussion on NHMA email.
Discussion on T-Forms and abandoned boat. Forms are not for boats, according to RSA 270-B:7 next course of action is to contact the State Police.
Discussion on Horizons follow up email. JB is going to bring up the master plan information at the Water Committee Meeting set for 3/3/22 at 4pm.
Discussion on email regarding signs posted on VDOE property. Signs not on private property need to be removed. Clarification needs to be given at annual meeting that the vote NO on #8 signs is for the Town of Madison’s annual meeting not the VDOE’s.
Discussion on 2020 audit.
Discussion on Catherine Doe contract increase.
JB makes a motion to accept new contract with Cat’s Bookkeeping Service with a $5.00 increase. MS 2nds, passes 2-0
Discussion on Reinach project transfer switch and work not completed. JB and office reached out but have not heard back. Giving another week for response and if no action has been taken the Commissioners will get pricing for materials and deduct it from the retainage.
Commissioner’s Concerns/Reports
Discussion on Dam EAP. JB is having the VDOE DPW, and Madison DPW added to the plan then sending it out for draft.
Discussion on court date set for Adam Leiser case
Discussion on Nick Sceggell email about PRV pits. JB and IH set to have meeting with Nick on 3/9 at 11am remotely.
Correspondence
Discussion on Granite State trainings
MS makes a motion to approve $85.00 plus milage for Alexis to attend the Granite State Ground Water training on March 24th. JB 2nds, passes 2-0
Review of Granite State Analytical results
Discussion on February water usage
Discussion on Primex email
Discussion on email from resident on Barden Place
MS makes a motion to adjourn at 10:20, JB 2nds, passes 2-0
Respectfully submitted,
Alexis Wagoner, Administrator.