2022-03-04 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Friday March 4th, 2022

The Board of Commissioners met at 9:10am on Friday March 4th, 2022.

In attendance for the public meeting are Commissioner Jay Buckley (JB), Commissioner Kathy Koziell (KK), Alexis Wagoner (AW)-Administrator, Doug Prescott (DP) & Robert Ingram (RI).

At 9:10 am Commissioner JB calls the meeting to order

PUBLIC MEETING

Discussion on slides given to RI from Mark Graffam. Discussion on the discrepancy between the CRF balances presented at the Budget hearing and the balances Mark presented to RI.

The Water Extension Fund balance was different one sheet had a balance of $84,960.26 and the other sheet had a balance of $90,295.00. The Water System balance was different one sheet had a balance of $66,045.30 and the other sheet had a balance of $46,056.12.

Discussion on Unassigned Fund Balance. The number is always moving. In 2021 $115,000 was taken out of the Unassigned Fund, $30,000 was added to the Unassigned Fund due to an adjustment by the DRA on a warrant article. Another approximately $20,000 will be put into the Unassigned Fund that was left over from the 2021 budget. This brings the approximate pre audit estimate to $248,000 in the Unassigned Fund.

Discussion on keeping the Unassigned Fund balance at the last tax check from the Town of Madison which was $274,847.

Discussion on proposed Warrant Articles that would take money from the Unassigned Fund. These articles are #6, #7, #8, #19 and #21. The money would be moved from the Unassigned Fund into a specific CRF and not necessarily spent right away.

Discussion on Warrant Articles relating to the Lodge and creating a CRF for a future office/meeting place. JB adds a comment about residents questioning of the office had all of the Lodge information. Ron Briggs completed the boundary survey and sent the plans over to the office. Ron is going to stake out the boundary lines and write up an easement to add parking spots for the Lodge sale. Also discussed adding a septic design to the Lodge plan.

Discussion on Petitioned Warrant Article #15 the Water Master Plan. Water Committee meet with Horizons on 3/3/2022. Going forward would be a good idea to just adjust the Master plan from 2005 rather than start a whole new plan.

Discussion on increase in operations budget.

Discussion on Reinach project payments.

Discussion on placement of slides on slideshow. KK asks DP opinion on whether to put the Funding Summary & Anticipated Tax Impact at the beginning or end of the slide show. IT was decided the Funding Summary would be at the beginning and the Anticipated Tax Impact would be at the end.

Discussion on separation agreement Petitioned Warrant Article #19.

Discussion on Petitioned Warrant Article #22 Health Care Account. Ralph to make amendments to article on the floor at the meeting.

Discussion on CRF account balances.

Discussion again on Unassigned Fund Balance. The policy as of 2017 is that a minimum of $200,000 is to be in the account. In 2021 $115,000 was taken out of the Unassigned Fund, $30,000 was added to the Unassigned Fund due to an adjustment by the DRA on a warrant article. Approximately another $20,000 will be put into the Unassigned Fund that was left over from the 2021 budget. Another $25,400 was added to the Unassigned Fund in 2021 from the sale of the Ford F550 on 4/5/2021. This brings the approximate pre audit estimate to $273,400 in the Unassigned Fund.

Discussion on Warrant Article #19 Mailboxes. Stacey from the Post Office sent over information on adding mailboxes to the VDOE. She will be at the annual meeting to discuss the matter.

Discussion on rules and procedures of ordering and rearranging Warrants during the annual meeting. A vote of 2/3 needed to change ordering.

Discussion on meeting times and past meetings.

Discussion on DPW being at the annual meeting, KK & JB did not feel DPW needed to be there.

Discussion on Commissioner’s authority to deiced where money is spent. If money is raised based on a warrant article, that money doesn’t have to be used for that article if the Board later feels it would not be in the best interest of the VDOE.

JB makes a motion to adjourn at 10:46, KK 2nds, passes 2-0

Respectfully submitted,

Alexis Wagoner, Administrator.