VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Tuesday April 26th, 2022
The Board of Commissioners met at 9:00am on Tuesday April 26th, 2022.
In attendance for the public meeting are Commissioner Jay Buckley, Commissioner Mike Smith, Donna MacKinnon-Administrator, Alexis Wagoner-Administrator, Kelly Robitaille-DPW Foreman, Doug Prescott & Dinah Reiss.
Meeting videotaped by Carol of Madison TV
At 9:01 am Commissioner Jay Buckley calls the meeting to order
Public Meeting
Jay Buckley makes a motion to approve the agenda, Mike Smith 2nds, Mike Smith makes an amendment to add a non-public at the end of the meeting, Jay Buckley 2nds, passes 2-0.
Jay Buckley Motion to approve agenda with amendment Mike Smith 2nds, passes 2-0
Mike Smith makes a motion to approve the minutes of 4/19/22, Jay Buckley 2nds
Mike Smith makes a motion to approve the non-public minutes of 4/19/22, Jay Buckley 2nds
Mike Smith makes a motion to approve the non-public minutes of 4/12/22, Jay Buckley 2nds
Mike Smith makes a motion to approve the Operating Accounts manifest of $10,245.40 Jay Buckley 2nds, passes 2-0
Mike Smith makes a motion to approve the Water Assessment Fund Manifest of $43,418.62 Jay Buckley 2nds, passes 2-0
DPW
Met with paving company to go over Klausen and get an estimate for Eidelweiss Drive for next year.
Welder installed brackets in the bathrooms, DPW needs to get toilet seat pricing and then install them.
Spoke with raft company they no longer make pressure treated rafts, but they do aluminum. Going to send over a cost of the different types of rafts.
Discussion on email from Klausen homeowner. DPW didn’t plow the gravel roads last storm because the roads are soft, and it would have destroyed them. Going to send the homeowner the snowplow policy.
Administration
Discussion on cleaning pricing, average base salary is $15.18. Office is going to get pricing from 2-3 people to determine a price.
Discussion on carpenter to fix the bridge and build office partition. Mike Smith is going to call Norman.
Discussion on 2020 Audit. Scott is coming into the office on 5/4/22 to start the 2021 audit.
Mike Smith makes a motion to close the office on 5/4 for the auditors to come in, if they cancel the office will be open, Jay Buckley 2nds, passes 2-0
Discussion on taking records out of the Lodge. The DPW is going to remove the furniture end of this week into next week.
Discussion on water leak on Little Shore Drive. It will be fixed next week as the water operator was away this week and they weren’t able to do it last week due to the bad weather.
Discussion on sale of the Lodge, realtor coming on 5/2 to evaluate the Lodge.
Discussion on Reinach project, correspondence with Kirstin Dawson. Discussion on transfer switch and need for a permanent generator.
Mike Smith makes a motion to send a letter to Dawson that enough time has passed, and we no longer want the transfer switch. Please provide the purchase order and refund from the retainage, Jay Buckley 2nds, passes 2-0
Discussion on the grass seed and landscaping around the Reinach tank, Jay Buckley got a quote of $416 to put down seed.
Mike Smith makes a motion to get reimbursed for the grass seed, Jay Buckley 2nds, passes 2-0
Mike Smith suggests we get pricing for 3 generators, after Dinah Reiss questions why we are not focused on having generators at all 3 locations (Reinach, DPW 1 and Jungfrau)
Mike smith makes a motion for the warrant article for next year get pricing for generators at DPW1, Reinach and Jungfrau, Jay Buckley 2nds, passes 2-0
Discussion on fill request.
Mike Smith makes a motion to send an email to Nick Gage that will provide clarification on the amount of fill we can provide, Jay Buckley 2nds, passes 2-0
Jay Buckley makes a motion to transfer $43,077.75 out of the Water Account and into the Operating Account, Mike Smith 2nds, passes 2-0
Commissioner’s Concerns/Reports
Discussion on the draft RFP proposal.
Discussion on the unmerging of the Lodge and Cabana lots. Jay Buckley spoke with the Selectman, and they will be signing off on it next week at the next Selectmen’s meeting. There is a possible cost to the VDOE of $55 for changing it in the registry. This was probably a mistake on the contractor’s part.
Change date on RFP to May 30th and change phone number to 9022.
Jay Buckley makes a motion to sign the RFP’s out of session, Mike Smith 2nds, passes 2-0
Discussion on Nick Sceggell email, no response yet.
Jay Buckley makes a motion to have the Valley Pride posters posted in the bulletin boards, Mike Smith 2nds, passes 2-0
Discussion on Water Committee Meeting Madison TV reposted from 10-14-2021 regarding information on the project and DES grant.
Jay Buckley requests the office find the 2015 grant and pass it along to the 91-A request.
Mike Smith mentions last meeting the water committee had 3 members present and the meeting was not posted. Meetings need to be posted going forward.
Discussion on office layout.
Mike Smith asks Doug Prescott on the timetable for the EPOA getting stuff out of the Lodge. Doug Prescott responds that he took the information to the EPOA Board and got a move out date of 6/11 and a construction date of 6/21.
Further discussion on timeline for realtors and appraiser to come into the Lodge and getting the Lodge cleaned out. Mike Smith suggests moving up the date for the EPOA to move out of the Lodge.
Jay Buckley makes a motion to allow the Eidelweiss Property Owners Association (EPOA) to use the right-hand (shorter) garage bay in the Cabana building for storage of the Association’s equipment, materials, and supplies. EPOA will construct a divider wall between the two garage bays at its expense and will provide the Village District of Eidelweiss with a Certificate of Insurance before commencing construction and annually thereafter. Access to this space will be via the garage door and EPOA will secure the door with padlocks installed on the outside at its expense. A copy of the key will be provided to the VDOE office. Mike Smith makes an amendment to add no flammable materials are to be stored in the garage, Jay Buckley 2nds, passes 2-0
Jay Buckley makes a motion to pass the amended motion, Mike Smith 2nds, passes 2-0
Mike Smith makes a motion to send an email to NHMA regarding who can speak at the public hearing, Jay Buckley 2nds, passes 2-0
Asset Management Public hearing is on May 7th. Jay Buckley requests copies of the consumer report for the meeting.
Discussion on draft AMP, Mike Smith asks if they will have an updated draft prior to the meeting on 5/7. Jay Buckley states they will not.
Discussion on Water Committee meeting schedule and the need for consistency of dates and times.
Review of Granite State magazine, Granite State Analytical results and NHMA bulletin.
Mike Smith makes a motion to post the Eversource email on the website, Jay Buckley 2nds, passes 2-0
Jay Buckley reads email from David Maudsley to Stephen Buckley.
Public Appearance
Dinah Reiss questions why the DPW 1 gates are not locked anymore. Kelly Robitaille states it is on the list of things to be fixed and they need a welder for the job.
Jay Buckley going to pre-trial court with Adam Leiser on Thursday 4/28
NON-PUBLIC MEETING
Mike Smith makes a motion at 10:33 AM to go into Non-Public for RSA 91-A:3, II (L). Jay Buckley seconded. Motion Passed 2-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (L) and return to public meeting at 11:04 AM. Jay Buckley seconded. Motion Passed 2-0.
Mike Smith makes a motion to adjourn at 11:04am, Jay Buckley 2nds, passes 2-0
Respectfully submitted,
Alexis Wagoner, Administrator.