VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Tuesday August 2, 2022
The Board of Commissioners met at 9:00am on Tuesday August 2, 2022.
In attendance for the public meeting are Commissioner Jay Buckley, Commissioner Mike Smith, Commissioner Ralph Lutjen, Donna MacKinnon-Administrator, Alexis Wagoner-Administrator, Kelly Robitaille-DPW Foreman, Kathy Koziell & Arthur Babineau.
Meeting videotaped by Carol of Madison TV
At 9:00am Commissioner Ralph Lutjen calls the meeting to order
Public Meeting
Mike Smith makes a motion to approve the agenda, Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the Minutes of 7/26/22, Jay Buckley 2nds, passes with change 3-0.
Mike Smith makes a motion to approve the 7/26/22 Sealed Non-Public Minutes RSA 91-A:3 II (d), Ralph Lutjen 2nds, passes 3-0.
Mike Smith makes a motion to approve the 7/26/22 Sealed Non-Public Minutes RSA 91-A:3 II (d), Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the 7/26/22 Non-Public Minutes RSA 91-A:3 II (a), Jay Buckley 2nds, passes 3-0.
Jay Buckley makes a motion to approve the 7/26/22 Non-Public Minutes RSA 91-A:3 II (L), Ralph Lutjen 2nds, passes 3-0.
Ralph Lutjen makes a motion to approve the Operating Account manifest for $10,430.56, Mike Smith 2nds, passes 3-0
Mike Smith makes a motion to approve the Water Assessment Fund Manifest for $2,788.92, Jay Buckley 2nds, passes 3-0
DPW
The DPW is digging with Ian Hayes today and Thursday. Will be digging every Tuesday and Thursday going forward until all the hook-ups are complete.
Discussion on the dry hydrant and the Little Pea Dam. Kelly Robitaille met with a contractor and discussed the needs of the hydrant. The minimum water level requirement is 24”. There will be a cost to get the design done but if the design is done and completed by the same contractor the design would be included in the overall price. The hydrant on Big Loop will need dredging which requires a permit form DES.
Mike Smith makes a motion to get a quote for the design of the dry hydrant on Little Pea, Ralph Lutjen 2nds, passes 2-1
Further discussion on the dam and water levels. Mike Smith compliments Kelly Robitaille on his management of the dam and water levels this summer.
Kelly Robitaille discusses getting work shirts for the DPW crew so that they look more professional while on the job. Kelly Robitaille asks if the Commissioners will give Tony Eldridge a clothing allowance like him and Jeff get.
Ralph Lutjen makes a motion to allow up to $100 for Tony Eldridge to get work shirts, Jay Buckley 2nds, passes 3-0
Administration
Discussion on phone call from a resident stating that a letter was posted on their boat at the Huttwil parking lot that was informing them of the changes Mike Smith wants to make to the parking lots. The change would not allow the parking of boats, RVs, or other recreational vehicles from parking there. The resident thought that he needed to be out of the parking lot ASAP. Kathy Koziell speaks up and states that she was one the one who put the letters on people boats and trailers since they had a right to know what Mike Smith is trying to propose. Further discussion on the parking lot situation at Huttwil. Ralph Lutjen states that there are not many feasible options for the parking lot that wouldn’t be a burden to the office. He suggests an honor system would be the best-case scenario and alerting the office when you are going to be parking in the lot long term. Signage needs to be put in place.
Ralph Lutjen makes a motion to prepare a sign that reflects the current ordinance, Jay Buckley 2nds, for discussion, Passes 2-1
Kelly Robitaille discusses how he used to work with Nancy Cole to ensure people had parking permits at the lot. Kelly would check on the parking lot and call Nancy with the vehicle information to make sure they were registered and if they were not, he would leave a note to notify them that they needed to get a parking permit from the office.
Ralph Lutjen makes a motion to enforce the current ordinance as it used to be enforced, Jay Buckley 2nds for discussion, passes 2-0-1
Discussion on sale of the Lodge. The Lodge has been listed for sale and multiple people have been interested so far. Offers are to be in by next Monday.
Mike Smith makes a motion to approve the water hook-up application for 13 Thusis Road, Ralph Lutjen 2nds, passes 3-0
Discussion on 13 Thusis water hook-up application. The water main needs to be connected from Thusis to Appenvel. Mike Smith wants to get pricing for what it would cost to connect the two water mains.
Mike Smith makes a motion to have the DPW get a quote for rental equipment and for Ian to do the work, Ralph Lutjen 2nds, passes 3-0
Jay Buckley reads letter to Tony Eldridge “Dear Tony Eldridge, The Commissioners are pleased to acknowledge your contributions to the district and have decided to increase your Part Time Pay wage by $0.50. Your current hourly wage is $27.50/hr., and your new hourly wage will increase to $28.00/hr. starting on August 1, 2022.
Mike Smith makes a motion to sign raise letter for Tony Eldridge, Jay Buckley 2nds, passes 3-0
Mike smith makes a motion to sign the driveway letters for 33 Saint Moritz Drive and 24 Appenvel Way, Jay Buckley 2nds for discussion, passes 3-0
Commissioner’s Concerns/Reports
Jay Buckley discusses the beaches holding tanks and questions if we can see if we can get them pumped. It looks like some of them are about 80% full. Mike Smith suggests holding off until the spring to have them pumped. Kelly Robitaille states that it cost $3,000 last time to have the tanks pumped and cleaned out. He is going to talk to the guy and see what he thinks as well as pricing.
Discussion on the PRV project. Jay Buckley states all 3 contractors are actively putting in offers but he does not have a timetable as to when they will be submitted. Mike Smith asks if Jay Buckley got a lead time on the vault, Jay Buckley responds that he did not and after further discussion he is going to proceed and find out the lead time.
Discussion on Nick Sceggell getting paperwork over to the office for oversighting the PRV project.
Mike Smith discusses the water board coming next week. Ian Hayes can come at 9:30am, 10:30am is too late from him for digging reasons. Going to move the meeting up to 9:30am.
Discussion on getting a new SCADA computer and upgrades to the system. Need to have Tom from EII give his input.
Ralph Lutjen discusses the Health Insurance Policy. Madison currently is paying around $2,200 per family and the VDOE is currently paying around $1,400 per family. That is a hard price gap to bridge but we could look into adding dental coverage to the plans. The cost for dental coverage for Madison is currently $147 a family and $86 for 2 people.
Ralph Lutjen makes a motion to include dental coverage in our insurance, No 2nd. Going to review dental plans prior to voting.
Asset Management
Ralph Lutjen makes a motion to pay the Horizons bill, Jay Buckley 2nds, passes 3-0
Discussion on hydro model calibration. Horizons is going to honor their word and do the calibration free of charge. Jay Buckley is going to reach out to Ian Hayes on the matter. Ian Hayes just ordered the two transducers that were approved last year for order.
Correspondence
Review of Neighborhood Energy July Report
Review of the Daily Water Usage Report for July
Review of the DWSRF Email.
Review of the NHMA email. The VDOE is not eligible for the grant since it is only for cities and towns
Public Appearance
Art Babineau came to discuss the sale of Map 105 Lot 100. The draft deed looks good to him, and his lawyer. Just need to change the name to match how it is written in his other deed. The office is going to send the changes in and get a time frame as to when this can be wrapped up.
NON-PUBLIC MEETING
Ralph Lutjen makes a motion at 10:22am to go into Non-Public for RSA 91-A:3, II (d). Jay Buckley seconded. Motion Passed 3-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (d) and return to public meeting at 10:29am. Jay Buckley seconded. Motion Passed 3-0.
Mike Smith makes a motion at 10:30am to go into Non-Public for RSA 91-A:3, II (b). Jay Buckley seconded. Motion Passed 3-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (b) and return to public meeting at 10:45am. Ralph Lutjen seconded. Motion Passed 3-0.
Mike Smith makes a motion to seal the minutes of 8/2/2022 under RSA 91-A:3 II (b). Ralph Lutjen seconded. Motion Passed 3-0.
Mike Smith makes a motion to adjourn at 10:50 am, Jay Buckley 2nds, passes 3-0
Respectfully submitted,
Alexis Wagoner, Administrator.