VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Tuesday September 20, 2022
The Board of Commissioners met at 9:00am on Tuesday September 20, 2022.
In attendance for the public meeting are Commissioner Mike Smith, Commissioner Ralph Lutjen, Commissioner Jay Buckley, Donna MacKinnon-Administrator, Alexis Wagoner-Administrator, Kelly Robitaille-DPW Forman, Doug Prescott & Kerry McNiven.
Meeting videotaped by Carol of Madison TV
At 9:00am Commissioner Ralph Lutjen calls the meeting to order
Public Meeting
Mike Smith makes a motion to approve the agenda, Jay Buckley 2nds, Mike Smith adds a Non-Public Under RSA 91-A:3 II (a), Ralph Lutjen 2nds, passes 3-0.
Jay Buckley makes a motion to approve the Minutes of 9/13/22, Mike Smith 2nds, passes 3-0.
Mike Smith makes a motion to approve the 9/13/22 Non-Public Minutes RSA 91-A:3 II (a), Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the 9/13/22 Non-Public Minutes RSA 91-A:3 II (e), Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the 9/13/22 Sealed Non-Public Minutes RSA 91-A:3 II (c), Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the 9/13/22 Sealed Non-Public Minutes RSA 91-A:3 II (a), Jay Buckley 2nds, passes 3-0.
Mike Smith makes a motion to approve the Payroll Manifest for $8,807.75, Jay Buckley 2nds, passes 3-0
Mike Smith makes a motion to approve the Operating Account manifest for $8,039.08, Jay Buckley 2nds, passes 3-0
Mike Smith makes a motion to approve the Water Assessment Fund Manifest for $5,413.01, Ralph Lutjen 2nds, passes 3-0
DPW
DPW is still shorthanded, the rain has been washing the roads out and they have not been able to properly ditch since it has been a two-man crew.
Kelly Robitaille mentions that he requested a non-public for employee matters.
Discussion on paving.
Jay Buckley mentions there is still money in the paving line can we pave Lugano this year? Kelly Robitaille states that he mentioned this last week and the DPW does not have time to shim it. He has a call in with a paving company to get a quote to shim the left side and then they can do the whole thing next year.
Discussion on the rafts.
Kelly Robitaille starts the conversation off stating that he had no intention of getting rid of the rafts all together they just needed to address the safety concerns. Ralph Lutjen responds that the EPOA was out of hand sending out an email blast. We stated last week that we would wait a week to make any decisions after hearing back from Primex.
Ralph Lutjen makes a motion to have the EPOA take over the insurance for the rafts and full responsibility since they are the ones who keep inquiring about them, for them to provide proof of insurance, Mike Smith 2nds for discussion. Kerry McNiven speaks up to state that it is the taxpayers pay for the rafts and it is the responsibility of the VDOE to keep the rafts in the water. The EPOA should not be responsible for paying for them as they do not have a large pool of members. Ralph Lutjen responds that this is an insurance liability, if someone were to be injured it would fall back on the VDOE. Jay Buckley questions where it states that there is significant potential liability. Ralph Replies that it was stated in one of the emails. Mike Smith goes on to mention that years ago the VDOE sold the swimming pool due to liability concerns. It was a similar situation, and the Commissioners did not have to seek approval from the voters.
Ralph Lutjen rescinds his motion. And repeats the rescinded motion to Doug Prescott.
Ralph Lutjen makes a motion to evaluate non tippable rafts with a satisfactory contractor and put it as a warrant article at the next annual meeting, Mike Smith 2nds and adds that we go with Primex’s recommendation that the raft be either plastic, aluminum or fiberglass, Jay Buckley 2nds the amendment, motion passes 3-0
Ralph Lutjen makes a motion to evaluate non tippable rafts with a satisfactory contractor and put it as a warrant article at the next annual meeting and that we go with Primex’s recommendation that the raft be either plastic, aluminum or fiberglass, Jay Buckley 2nds, passes 3-0
Jay Buckley makes a motion to hold the rafts until the annual meeting and if the article fails see if a company can secure the wooden ones we have, No 2nd.
Kelly Robitaille states again that he never wanted to get rid of the rafts, but it was a serious safety concern. Kids are going on them and trying to tip them, a kid is going to get hurt or killed. I got a quote for a 10’ x 10’ aluminum raft for $5,000 but it only had 1 anchor and we would need at least 2.
Mike Smith makes a motion to sell the rafts, Ralph Lutjen 2nds, passes 2-1
Discussion on the price for the current rafts the District has to sell
Kerry McNiven speaks against the Commissioner’s decision to sell the rafts. Ralph Lutjen mentions that we will wait for the voters to vote to spend up to $20,000 for new docks. Doug Prescott states there is no liability in storing the rafts over the winter. Ralph Lutjen replies no but come spring we will still not be putting the wooden rafts back in.
Administration
Discussion on NH Paid Family Leave,
Ralph Lutjen makes a motion to get a quote from MetLife, Mike Smith 2nds, passes 3-0
Discussion on the Annual Meeting. The office is to find out when Madison’s annual meeting will be held.
Ralph Lutjen makes a motion to move the meeting time and have voting from 8am-10am and start the public session at 10am, Mike Smith 2nds, passes 3-0
Discussion on the August end of month operating budget draw down. Review of a few of the item lines. The total percent spent of the budget is 73%. The budget is normally around 65% this time of year but we can move money around if need be.
Discussion on the August end of month water budget draw down. Review of a few of the line items. The total percent spent of the budget is 65% which is a good place to be.
Discussion on the backhoe, the letter was sent to the DRA last week. We have extended the rental another month until we hear back from the DRA.
Jay Buckley makes a motion to accept the October meeting schedule, Ralph Lutjen 2nds, passes 3-0
Jay Buckley takes a moment to thank Donna MacKinnon for cleaning the mini split in the office and getting that back up and running.
Jay Buckley makes a motion to approve the transfer from the Water Assessment Fund to the Operating Fund in the amount of $5,410.84 for the month of August, Ralph Lutjen 2nds, passes 3-0
Commissioner’s Concerns/Reports
Jay Buckley is still talking with contractors about the PRV Project
Mike smith has no reports
Ralph Lutjen discussion on the dental insurance. The 15C plan covers 100% of the preventative and 60% basic with no orthodontic and is $116.19 a month per a family plan. The next plan up plan 1 covers 100% of the preventative, 80% of the basic and 50% orthodontic and is $152.25 a month per family plan. It would cost $2,788.56 a year for 2 families for the first plan and $3,654.00 a year for the 2nd plan.
Jay Buckley makes a motion to go forward with plan 15C, Mike Smith 2nds, motion fails no vote.
Mike Smith makes a motion to ask Health Trust if we can split different plans among employees, Jay Buckley 2nds, passes 3-0
Discussion on the Madison health plan.
Jay Buckley makes a motion to continue with the same health plan we currently have, Mike Smith 2nds, passes 3-0
Discussion on Pyramid and a tower, Ralph Lutjen is not around Monday but Mike and Jay could do 10am non-public at the office. Going to change to Tuesday at 10:30am after the regular meeting.
Water Committee Meeting is tomorrow 9/21/2022
NON-PUBLIC MEETING
Ralph Lutjen makes a motion at 9:58am to go into Non-Public for RSA 91-A:3, II (a). Mike Smith seconded. Motion Passed 3-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (a) and return to public meeting at 10:20am. Ralph Lutjen seconded. Motion Passed 3-0.
Mike Smith makes a motion to seal the minutes of 9/20/2022 under RSA 91-A:3, II (a), Ralph Lutjen 2nds, passes 3-0
Jay Buckley will not be at the next meeting as he will be at the rate setting seminar all day.
Mike Smith makes a motion at 10:24am to go into Non-Public for RSA 91-A:3, II (d). Jay Buckley seconded. Motion Passed 3-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (d) and return to public meeting at 10:27am. Jay Buckley seconded. Motion Passed 3-0.
Jay Buckley makes a motion at 10:27am to go into Non-Public for RSA 91-A:3, II (e). Ralph Lutjen seconded. Motion Passed 3-0.
Mike Smith makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (e) and return to public meeting at 10:30am. Ralph Lutjen seconded. Motion Passed 3-0.
Mike Smith makes a motion to seal the minutes from 9/20/2022 under RSA 91-A:3, II (d), Jay Buckley 2nds, passes 3-0
Mike Smith makes a motion to seal the minutes from 9/20/2022 under RSA 91-A:3, II (e), Ralph Lutjen 2nds, passes 3-0
Mike Smith makes a motion to adjourn at 10:30am, Jay Buckley 2nds, passes 3-0
Respectfully submitted,
Alexis Wagoner, Administrator.