2014-12-01 Commissioners Meeting

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/12/CM120114.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
December 1, 2014

The Board of Commissioners met at 8:00 am on Monday, December 1, 2014. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance were Kelly Robitaille and Bob Goddard (Highway). The meeting was taped for Madison TV by Noreen Downs.
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At 8:05 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Ron Sandstrom outlines reports on the internet throughout the weekend. Bob Goddard discusses the breakdowns of equipment and difficulties with the storm last week. The Top Kick would not start. The battery charger in the shop was not effective as it is undersized. Mike Parsons was contacted and a battery charger was borrowed. The battery tray was unknowingly left open when the Top Kick left the shop and was damaged, putting the Top Kick out of service for the storm. The grader was outfitted during the storm as the plow was not yet on for the winter. The crew fell behind with the heavy snow fall rate and the equipment issues. The International went off the road on Little Loop and could not be pulled free. Bryant’s towing was called to get the truck out. Significant damage to the road occurred. The International was used for the remainder of the storm once it was pulled out of the ditch. The F-550 handled well. The Top Kick battery tray will need to be evaluated. Storm clean up was slower than anticipated, but all roads were cleaned up by Thursday afternoon. The grader handled exceptionally well and cleared the majority of the roads. No problems were incurred with the grader on the Oak Ridge Rd S-turn or on the highest point of Aspen Dr. The Top Kick also was noted to have a flat tire. It is unknown when/how this occurred. Chains for the International will be repaired as a cross link broke. The sand stock is stated to be sufficient. A salt delivery is expected this week.

3. Water System Planning

Oak Station was reviewed last week by Commissioner Larry Leonard, water operator Ian Hayes and SCADA programmer Tom Therrien. A platform will need to be built so that the electrical boxes can be moved to a higher location within the station. The new pumps are vertical pumps which stand much taller than the currently installed horizontal pumps. The new pumps will block access to the electrical boxes in their current location, requiring the move to a higher location within the station.

4. Administration

A safety meeting will be scheduled for December.

The Driveway Ordinance proposed revisions will be put on the website with the announcement of the Public Hearing scheduled at the Town Hall meeting room January 23, 2015 at 6 pm.

Updated budgets will be prepared for next week.

Review of the proposals for purchase of electricity from a third party vendor shows that the 20 month agreement beginning March of 2015 will give the VDOE the largest savings.

5. Accounts Payable

13 checks are presented. Ron Sandstrom makes a motion to approve 13 checks for a total of $24,392.95. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes
7. Commissioners Reports

Larry Leonard will work with Nancy Cole on obtaining a quote for the building of the platform for Oak pump house.

Larry Leonard makes a motion to approve up to $100 for purchase of meters for Jungfrau pump house. Ron Sandstrom seconds the motion and the motion passed 2-0.

8. Signature Items

The renewal documentation for the medical insurance through Health Trust is presented. A 0.3% reduction in rates will take effect January 1, 2015. Ron Sandstrom makes a motion to sign the renewal for medical insurance for 2015. Larry Leonard seconds the motion and the motion passed 2-0.

9. Correspondence

Suzanne Malkasian of 19 Oak Ridge Rd has sent correspondence requesting the status of the closure of the cut out reported to be created by the DPW in 2012. Discussion on permission being granted to enter the property to perform this work is held. A formal approval will be requested.

10. Scheduled Appearances
11. Other Business

Nancy Cole reports that she has been working with a property owner for issuance of a driveway permit Class VI Dorfli Rd. The property owner has been informed that driveway inspections are not done under snow cover. The property owner has requested that an inspection be ordered should the snow melt at some time prior to the spring thaw. Information will be kept on file until snow melt occurs.

Voice mails were left over the weekend at the suggestion of Clerk Jay Buckley for compilation of a road status for the Commissioners. As the office was closed Thursday and Friday for the Thanksgiving holiday, the information has not been compiled.

12. Public Comments

At 8:54 am Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Larry Leonard yea and the motion passed 2-0.

Motions and votes of non-public session:

Ron Sandstrom makes a motion to seal the minutes of the Non-Public session. Larry Leonard seconds the motion and the motion passed 2-0.

At 10:05 am Ron Sandstrom makes a motion to exit Non-Public session and adjourn the meeting. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Larry Leonard yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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