[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/06/CM042715.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
April 27, 2015
The Board of Commissioners met at 8:00 am on Monday, April 27, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Kelly Robitaille (highway) and Clerk Jay Buckley. The meeting was taped for Madison TV by Tim Hughes.
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At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Mike Smith makes a motion to approve the agenda as presented. Larry Leonard seconds the motion and the motion passed 3-0.
The Action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that all equipment is in good shape. The water turn on at the entry garden will require use of the backhoe to dig the valve. This will be scheduled. Alternate sites to access water may be looked into if needed. Mike Smith offers use of the hose at his house if necessary. Shoulder work is being completed on roads. Overall the roads are in good shape. The York rake is being used where appropriate. Discussion is held on the intersection of Interlaken and Diessbach. This area will be checked for resolution of the standing water that is there every spring. Jay Buckley states that this area was looked at by the Engineer a few years back and that a solution had been outlined but not implemented. This will be checked on. Mike Smith makes a motion for the office to locate the documentation on the proposed repair. Ron Sandstrom seconds the motion and the motion passed 3-0.
Discussion on drainage needs in this low lying wet area continues. Damaged culverts are being checked for repairs. Two are noted on Porridge Shore with another on Middle Shore. Kelly Robitaille will check these culverts and report. The road list that was updated April 7 will be redistributed. The shed in the DPW yard is discussed. Mike Smith makes a motion to take off the metal roof for recycling and to remove the remainder of the debris. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to obtain a price for a roof over the sander rack. Ron Sandstrom seconds the motion and the motion passed 3-0. Ron Sandstrom outlines that a budget review will be done next week. Kelly Robitaille and Bob Goddard of the highway department will both attend. A safety meeting is scheduled for Wednesday. Mike Smith states this may be changed, he will notify.
3. Water System Planning
The total costs to date for the Oak station pump replacement project and the Jungfrau pump replacement will be calculated for next week. Completion of the SCADA work at Oak station will be followed up on. The quote for the transducers for the wells is discussed. Mike Smith makes a motion to have Paul Fluet specify the transducers for the Muddy Beach wells. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against this engineering cost being incurred. Ian Hayes will be notified that this request is being sent to Engineer Paul Fluet.
4. Administration
A safety meeting is scheduled for Wednesday.
Valley Pride information was attempted to be posted on the website last week. The post would not load into the computer. Ron Sandstrom has updated the website and the post will be placed on the site today. The sandwich notice board will be placed at the Huttwil parking lot and a notice for Valley Pride will be posted there as well.
The inventory lists for DPW equipment will be developed going forward. Discussion is held on creating the list and maintaining it once created. Larry Leonard states that he would like to put a start date onto this project. This will be discussed with the DPW crew next Monday.
Thorne Surveyors will be rescheduled for delivery of the Asset Management information they have developed for the VDOE.
Mike Smith will contact Scott Hayes for available times to continue with the location of isolation valves within the District. June will be targeted for this project.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,422.60. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
5. Accounts Payable
6. Minutes
7. Commissioners Reports
Ron Sandstrom discusses the “No Parking between signs” signs that are located in varying areas of the District. There are no corresponding signs in any area that outline a no parking zone. Administrator Nancy Cole outlines that these signs were placed many years ago and never removed.
8. Signature Items
Work Order 1069 for summer water turn on is presented. Mike Smith makes a motion to sign the Work Order. Ron Sandstrom seconds the motion and the motion passed 3-0.
The Driveway Permit for Construction for 59 Oak Ridge Road is presented. Mike Smith makes a motion to sign the Permit. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion is held on the date referenced on the Permit form. This will be checked. Compliance with the Driveway Ordinance will also be referenced.
9. Correspondence
Clerk Jay Buckley has submitted information on the DES program for home owner storm water management.
10. Scheduled Appearances
Jay Buckley distributes information on the NH Department of Environmental Services program “Soak up the Rain”. This program is a storm water management program for homeowners. Making the information available for homeowners is discussed. Ron Sandstrom makes a motion to add the information to the website. Mike Smith seconds the motion and the motion passed 3-0. Discussion on drainage at Geneva Beach is held. An attempt to purchase the vacant lot next to #7 Middle Shore was unsuccessful a few years back. Mike Smith makes a motion to obtain the owner’s information and the tax assessment information. Ron Sandstrom seconds the motion and the motion passed 3-0.
11. Other Business
Ron Sandstrom discusses the property at 19 Oak Ridge and the request to reconstruct the berm that was removed by the DPW in 2012 discussed last year. A work order will be created for next week.
12. Public Comments
At 9:10 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator
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