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VILLAGE DISTRICT OF EIDELWEISS

Board of Commissioners            

January 15, 2016

 

The Board of Commissioners met at 10:00 am on Friday, January 15, 2016. In attendance were Commissioners Ron Sandstrom and Mike Smith.

 

At 10:00 am the meeting was called to order by Chairman Ron Sandstrom.

At 10:00 am Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (e) Legal. Ron Sandstrom seconds the motion.  Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0. 

 

Motions and Votes of Non-Public Session:

 

Mike Smith makes a motion to not waive the informalities on the non-confirming bids whose numbers were not read during the bid opening for Oak Ridge Road. Ron Sandstrom seconds the motion and the motion passed 2-0. 

 

At 10:10 am Mike Smith makes a motion to exit Non-Public Session. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0. 

 

Discussion is held on financing for the Oak Ridge Road project with the low bid amount being $193,996. Mike Smith makes a motion to pursue a 7 year loan for this project. Ron Sandstrom seconds the motion.  Discussion on future year’s tax impact is held. Motion passed 2-0.  

 

Discussion is held on the Unassigned Fund Balance, tax rates, cash flow and impacts of each on overall financial management of the District. Mike Smith makes a motion to alter the VDOE Unassigned Fund Balance Retention Policy to 25%. Ron Sandstrom seconds the motion for discussion.  Discussion on a reduction of Unassigned Fund Balances’ effect on cash flow is held. Mike Smith withdraws the motion.

 

Mike Smith makes a motion to add Warrant Articles for $10,000 to be deposited in the Highway Equipment Capital Reserve Fund (CRF) and $5,000 to be deposited in the Road Construction CRF. Ron Sandstrom seconds the motion.  Discussion on splitting available funds between the two CRF’s is held.  Mike Smith moves to amend the motion to deposit $7,500 into each CRF. Ron Sandstrom seconds the amendment and the motion passed 2-0.

 

At 10:35 Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (d) property. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

 

Motions and votes of Non-Public session:

Mike Smith makes a motion to seal the minutes of this Non-Public Session. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.  

 

At 10:45 am Mike Smith makes a motion to exit Non-Public Session. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0. 

 

Mike Smith makes a motion to send letters to the homeowners on Little Loop and Altdorf regarding funding not being available at this time to pursue drainage engineering as funds to be allocated were consumed with emergency road repairs; project will be looked at should funds become available. Ron Sandstrom seconds the motion and the motion passed 2-0. 

 

At 10:50 am Ron Sandstrom makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.   

 

Respectfully submitted,

 

 

Nancy E. Cole

Administrator