VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING January 29, 2013

The Board of Commissioners met in the District Office on Tuesday, January 29, 2013. In attendance were Commissioners Ralph Lutjen, Mark Graffam and Ron Sandstrom. The meeting was taped by Tim Hughes.

At 9:05 am the meeting was called to order by Chairman Ralph Lutjen.

1. Agenda

Ralph Lutjen makes a motion to accept the agenda. Mark Graffam seconds the motion and the motion passed 3-0.

2. Accounts Payable

16 checks for $37,902.40 are presented. Checks and invoices are reviewed. The check for Messer Truck will be held until receipt of the itemized parts price list. Mark Graffam makes a motion to approve 15 checks for $35,852.40. Ron Sandstrom seconds the motion and the motion passed 3-0.

3. Minutes
4. Highway Department

Roads have been plowed, salted and sanded as needed. The highway department has been doing a good job. The temperature was below freezing for 7 consecutive days for the first time since 2005.

5. Road Review

Oak Ridge Road will be discussed with the warrant.

6. Scheduled Appearances 7. Warrant Articles
8. Water System Planning

An alarm for low temperature went off at Reinach Station. Possible solutions are discussed, including adding a piece of rigid insulation along the concrete wall that the alarm is attached to.

9. Commissioners Reports

Mark Graffam reports that George Thomas was in this weekend. The chemical room has been cleaned up and parts storage has been organized and labeled. The bicarbonate pump needs to be serviced. This will be done the end of this week.

Ron Sandstrom discusses the recent fire. Mark Graffam states that the ice on the road was from the first fire trucks driving uphill to the scene and leaking water out of their tank overflows.

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Sanding to several roads was needed due to the ice being created and was done. The dry hydrant at Boulder Beach was inoperable.

10. Signature Items

The Water services contract with Iron Mountain is reviewed. Scott Hayes has signed the contract. Ralph Lutjen makes a motion to execute the contract. Ron Sandstrom seconds the motion and the motion passed 3-0.

The driveway permit for operation that was signed last week contained a typographical error. A corrected Permit for Operation is reviewed and signed.

11. Correspondence

Granite State Analytical has sent the chemical testing results for the Volatile Organic Compounds. Results are within normal parameters.

NH Municipal Association has sent the weekly Legislative Bulletin.

12. Administration

The 2013 Warrant is reviewed and discussed. The road plan article is reviewed. A comparison to the 2012 total impact for taxes is done. In 2012, the budget and one article for $1,500 were the only tax impact. The budget reduction for 2013 of $5,000 allows some room with no increase in tax rate. Mark Graffam makes a motion to reduce Warrant Article 4, the Road Plan to $20,000 with funds coming from the Road Construction Capital Reserve Fund. Discussion on the Commissioners as agents to expend the CRF is held. Mark Graffam revises previous motion to alter Warrant Article 4 to a motion to strike Warrant Article 4 from the Warrant. Ralph Lutjen seconds the motion to strike and the motion passed 3-0.

Article 6, the Oak Ridge Road plan is discussed. Mark Graffam makes a motion to strike Article 6 from the Warrant. Ron Sandstrom seconds the motion and the motion passed 3-0.

Article 2, the Jungfrau pump upgrade Article is discussed. The first year’s payment could be made from the Water System Capital Reserve Fund or Extension Line account. Mark Graffam makes a motion to have the first year’s payment come from the Water Line Extension Fund. Ralph Lutjen seconds the motion. Ralph Lutjen suggests reducing the amount of the bond by an equivalent amount of the first year’s payment. The total amount to be raised is reviewed. Future plans for the water system and potential cumulative effect of bonds over the next few years is discussed. Muddy Beach and the Reinach Tanks will both be bond articles. If the amount of the loan was to be reduced it would reduce the future year’s payments. Mark Graffam makes a motion to modify the motion on the floor to lower the bond amount by $29,000 with funds from the Water System Capital Reserve Fund. First year’s payment of $18,000 to come from the Water Line Extension Fund. Ralph Lutjen seconds the motion and the motion passed 3-0. Additional discussion on the Water Usage bank account and funds within that account is held. Mark Graffam makes a motion to move the balance of the Water Usage bank account to the Water System Capital Reserve

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Fund. Ralph Lutjen seconds the motion and the motion passed 3-0. This move will allow additional funds to be available within the CRF that could be used for additional reductions of the bond amount to be taken. Discussion turns to cash flow, bank accounts, special funds, collection of water user fees and the budget.

Tallies for vote recommendations are to be added to the Warrant. All Articles are recommended by a vote of 3-0.

13. Old Business
14. Other Business 15. Public Comments

At 10:45 am Ralph Lutjen makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employee matters. Mark Graffam seconds the motion. Motion called via roll call Ralph Lutjen yea, Mark Graffam yea, Ron Sandstrom yea and the motion passed 3-0.

At 11:03 am Ralph Lutjen makes a motion to adjourn the meeting. Mark Graffam seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole Administrator

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