VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING February 12, 2013

The Board of Commissioners met in the District Office on Tuesday, February 12, 2013. In attendance were Commissioners Ralph Lutjen, Mark Graffam and Ron Sandstrom. The meeting was taped by Tim Hughes.

At 10:00 am the Public meeting was called to order by Chairman Ralph Lutjen.

1. Agenda

Ralph Lutjen makes a motion to accept the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.

2. Accounts Payable

16 checks for $57,727.93 are presented. Checks and invoices are reviewed. Ralph Lutjen makes a motion to approve 16 checks for $57,727.93. Mark Graffam seconds the motion and the motion passed 3-0.

3. Minutes

The minutes of January 18 Public Hearing are reviewed. Mark Graffam updates ‘correction’ to reconstruction for Article 6. Ralph Lutjen makes a motion to accept the minutes as amended. Mark Graffam seconds the motion and the motion passed 3-0.

The minutes of January 22 are reviewed. Updates and clarifications are made by Ralph Lutjen and Mark Graffam. Ralph Lutjen makes a motion to accept the minutes as amended. Mark Graffam seconds the motion and the motion passed 3-0.

The minutes of January 29 are reviewed. The term ‘tanker’ is updated to ‘fire truck’. Ralph Lutjen makes a motion to accept the minutes as amended. Mark Graffam seconds the motion and the motion passed 3-0.

4. Highway Department

A requested purchase order for sand is signed.

5. Road Review

Plowing was done well with the last storm. 20 1⁄2 inches of snow fell by Saturday morning.

6. Scheduled Appearances 7. Warrant Articles

Discussion is held on the potential of reducing the bond amount for Warrant Article 2 to less than $100,000.

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8. Water System Planning

The monthly bacteria testing results are in compliance.

The water usage for the month of January is reviewed.

9. Commissioners Reports

Ralph Lutjen discusses a truck that has been parking in the Huttwil lot. This lot is not for commercial vehicles or trailers. The Madison Police will be notified should the truck return.

Mark Graffam reports that he will be meeting with a contractor this afternoon to obtain a quote for placement of crisscross reinforcements for the sander rack. A discussion has been held with NH Department of Environmental Services relating to obtaining approval for spreading of sand on the beaches. Gloria Aspinall will be assisting in this endeavor. Mark Graffam asks Ralph Lutjen if he would accept a term as Commissioner if the voters were to write him in. Ralph Lutjen responds that he would do another term if the voters chose him. Mark Graffam discusses the accomplishments of this Board and states it would be desirable to have Ralph Lutjen continue as a Commissioner.

Ron Sandstrom adds that he would also like to see Ralph continue on the Board. Ron Sandstrom advocates including all highway personnel in a meeting on an occasional basis. Discussion on structuring an incentive program for equipment maintenance is held. Ralph Lutjen states that good experience throughout the year can be reflected in an annual bonus.

10. Signature Items

Two driveway permits for construction have been requested. The permits will not be authorized until the snow cover is gone.

11. Correspondence

The NH Municipal Association weekly Legislative Bulletin has been received.

12. Administration

The Warrant for the 2013 Annual Meeting has been posted along with the MS-34 Budget.

The mailing of the Warrant and 2012 Annual Report to registered voters has been completed.

A link to the Warrant will be sent through the VDOE-mail.

13. Old Business 14. Other Business

The Management Discussion and Analysis is reviewed. Wording and schedules are to be updated. Ralph Lutjen will work on a draft.

Mark Graffam states that he would like to have a consultation with Attorney Daniel Crean.

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15. Public Comments

At 9:00 am Ralph Lutjen makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employee matters. Mark Graffam seconds the motion. Motion called via roll call Ralph Lutjen yea, Mark Graffam yea, Ron Sandstrom yea and the motion passed 3-0.

At 10:00 am Ralph Lutjen makes a motion to exit Non-Public Session. Ron Sandstrom seconds the motion and the motion passed 3-0. Public Session is called to order.

At 10:45 am Ralph Lutjen makes a motion to adjourn the meeting. Mark Graffam seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole Administrator

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