VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING April 30, 2013

The Board of Commissioners met in the District Office on Tuesday, April 30, 2013. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance was Fred Gurley (Highway). The meeting was taped by Tim Hughes.

At 2:30 pm the meeting was called to order by Commissioner Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to accept the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

2. Accounts Payable

2 checks for $10,108.04 are presented. Checks and invoices are reviewed. Mike Smith makes a motion to approve 2 checks for $10,108.04. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Minutes

The minutes of 4/23 are reviewed. Mike Smith makes a motion to accept the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

4. Highway Department

Fred Gurley reports that equipment is being worked on. The backhoe repairs are in process. The International and the F-550 have been sent for inspection stickers. The International has passed inspection and is back while the F-550 is anticipated this afternoon. The metal roof is being removed from the old barn in the DPW yard for use over the sander rack. Grader blades are discussed. A carbide system was priced out at $1,800. Fred Gurley has looked into the carbide blades and discovered they will break if they hit a rock in the road. As the VDOE roads have many buried rocks, Fred Gurley is requesting a purchase order for two standard steel grader blades, up to $700. Ron Sandstrom and Mike Smith agree that the standard steel blades will be used for now. Ron Sandstrom signs the purchase order. The backhoe is discussed. Additional work is needed for the front tire and 1 additional piece of steel is needed for the bucket repairs previously authorized. Estimate from Mobile Mike’s is $1,400. Culverts are discussed. Fred Gurley states that he needs five (5) 20 foot lengths of 15 inch culvert. A quote will be requested from Water Industries for the culverts. A resident has stated willingness to donate a small refrigerator. Fred Gurley states it would be used and a nice addition to have a refrigerator in the garage. The person offering donation will be contacted. Fred Gurley adds that 2 boards have been put back into the dam. Mike Smith makes a motion to authorize two grader blades, up to $700 and backhoe repairs up to $1,400. Ron Sandstrom seconds the motion and the motion passed 2-0.

5. Road Review
6. Scheduled Appearances

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7. Warrant Articles

The choosing of a vendor for the outfitting of the new all wheel drive International will be discussed next week.

Additional quotes are anticipated on the Jungfrau Pump Skid.

The number of linear feet (LF) needed for the first phase of the Oak Ridge Road plan will be clarified with engineer Paul Fluet’s office. Mike Carlton of Water Industries will be notified of the actual LF being ordered at this time.

8. Water System Planning

Northeast System Controls Jason Roache has scheduled May 29th for the moving of the antennas on the pump stations and upgrading of the WIN 911 alarm system.

9. Commissioners Reports

Ron Sandstrom reports that some young paddlers were seen with the raft for Boulder Beach in the water. They were directed to bring the raft back to land.

Mike Smith reports that he observed persons parking near the water’s edge and questions placement of the rocks which normally block vehicle entry. The rocks were moved to place the sand onto the beaches for spreading and will be returned.

10. Signature Items 11. Correspondence

The NH Municipal Association Legislative Bulletin has been received and reviewed.

NH Department of Environmental Services has sent notification of funding available for source water protection.

12. Administration

The payroll report is presented. Report and time cards reviewed. Ron Sandstrom makes a motion to approve payroll at $4,536.72. Mike Smith seconds the motion and the motion passed 2-0.

13. Old Business

The new building matrix is discussed. Ron Sandstrom has given feedback on the document.

Mike Smith makes a motion to adopt the matrix as configured by Ron Sandstrom. Ron Sandstrom seconds the motion. Ron Sandstrom discusses having Bob Babine of Madison Code Enforcement review the document prior to acceptance. Mike Smith amends the motion to have the document sent to Madison Code Enforcement for review. Ron Sandstrom seconds the amended motion and the motion passed 2-0.

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14. Other Business

Norm Garside has informed the office that a gallon of Redwood stain is available at Silver Lake Hardware. No specific shade of brown has been discussed. The Redwood stain should complement the green. Mike Smith makes a motion to purchase the Redwood stain for the office entrance. Ron Sandstrom seconds the motion and the motion passed 2-0. Norm Garside will be informed.

Ron Sandstrom requests a budget review for next week. This will be done with the check manifest.

15. Public Comments

At 3:03 pm Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole Administrator

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