VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING July 2, 2013

The Board of Commissioners met on Tuesday, July 2, 2013. In attendance were Commissioners Mark Graffam and Mike Smith. Also in attendance were Fred Gurley and Billy McAdams (highway). The meeting was taped by Noreen Downs.

At 2:30 the meeting was called to order by Chairman Mark Graffam.

1. Agenda

Mike Smith makes a motion to accept the agenda as presented. Mark Graffam seconds the motion and the motion passed 2-0.

2. Accounts Payable

17 checks for $15,351.01 are presented. Checks and invoices are reviewed. Mark Graffam makes a motion to approve 17 checks for $15,351.01. Mike Smith seconds the motion and the motion passed 2-0.

A check held on a prior manifest is presented. Mark Graffam makes a motion to approve release of the payment to UNH T2. Mike Smith seconds the motion and the motion passed 2-0.

3. Minutes

The minutes of 6/18 and 6/21 will be reviewed next week.

4. Highway Department

Fred Gurley reports on recent work completed by the Department. Upper Oak Ridge Rd was smoothed and ditches were worked on; Altdorf, Bern, Interlaken, Huttwil, Como, St Moritz, Basil and Chocorua View were raked. The crack sealing vendor will complete the work on Eidelweiss Drive and Appenvel Way when the weather clears. The crack sealing is 30% complete. The drainage on the upper section of Oak Ridge Rd is discussed. Paving of the swale is recommended by Fred Gurley. The end of the driveway at 87 Oak Ridge will need to be worked on to meet the new swale when completed. Homeowner Peter Maffei will be contacted to arrange a meeting to outline the intended work. The driveway at the intersection of West Bergamo and Middle Shore is shedding water onto the road, but has not created a washout of the area as of today. Someone released the securing chain from the raft at Geneva Beach. The raft was retrieved and re-secured. A large rock was removed from Barden Place while raking. The first culvert on Bern Drive and the plan to raise the road over this culvert is discussed. Mark Graffam requests the area be reviewed prior to any work being authorized as the road may not need to be raised; a header over the culvert may be the only work needed. The speed bumps will be put in tomorrow. A ‘no fireworks allowed – notify police’ with contact information will be posted for the weekend. Canoes tied to trees are discussed. Mark Graffam makes a motion to mark all canoes tied to trees with tape stating “remove within 7 days or will be confiscated”. Mike Smith seconds the motion

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and the motion passed 2-0. The ditches will be cleaned on Huttwil at the Bern Drive end. Eidelweiss Drive will be graded. Pavement is to be replaced on Klausen where damaged by the wing plow. Asphalt will be used to fill pot holes on Aspen. Mark Graffam makes a motion to approve 3 loads of asphalt, up to $231. Mike Smith seconds the motion and the motion passed 2-0. Little Loop will be graded this week; gravel will be needed. Mark Graffam makes a motion to approve up to 8 loads of gravel for use on Little Loop. Mike Smith seconds the motion and the motion passed 2-0. Drainage on Middle Shore near Blinden is to be reviewed. Drainage on Upper Lakeview is to be reviewed.

5. Road Review
6. Water System Planning

The curb stop valve at 9 Altdorf has been replaced. The homeowner is making the repairs in the house. The water will be turned on again once the repairs are complete. The valve that needs to be replaced at 18 Lucerne is being checked for physical valve location. Insulation at the Summit and Oak Stations has been replaced. Tree roots were located in the sand on the floor at Reinach. It is thought the roots are coming through the foundation. Interest rates and terms are being looked into for the new pumps to be purchased for Jungfrau.

7. Scheduled Appearances 8. Warrant Articles

The status of the review of the submittals will be requested from Engineer Paul Fluet for the Jungfrau Pump skid manufacturing.

A follow up has been sent to Daimler Finance for the options available for municipal leasing.

The signed proposal was returned to All-States Paving for the Chip Sealing of Eidelweiss Dr and Appenvel Way with a request for scheduling the third week of August.

9. Commissioners Reports

Mark Graffam reports that the motherboard of the office computer was damaged, not just the power supply. The chemical injection system is not working, nor is the flow meter for the DPW well. Wiring for the relay switch which controls the chemical injection system goes into the manhole cover of the wellhead. Discussion turns to potential dollar amounts of this damage and the option of filing a claim with the Insurance. Mike Smith makes a motion to notify the Insurance Company of the potential claim for a lightning strike. Mark Graffam seconds the motion and the motion passed 2-0.

10. Signature Items

A letter to the Town of Madison Selectmen regarding code enforcement is reviewed. This will be held for next week.

A letter to the homeowner of 2 West Bergamo regarding the driveway is reviewed. This will be held for next week.

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11. Correspondence

The LGC Property Liability Trust has sent the renewal schedules for the insurance.

A report of the status of the beaches has been received from Larry Leonard. Toilet paper holders will be purchased for three beaches as requested. Hand sanitizer bottles are requested for the outhouses. Mike Smith makes a motion to authorize up to $50 for the purchase of hand sanitizer for the outhouses. Mark Graffam seconds the motion and the motion passed 2-0.

12. Administration

Water billing is reviewed and discussed. There are currently still 122 outstanding accounts for the 2013 Water User Fee.

A budget status review will be done for next week.

13. Old Business 14. Other Business

Mark Graffam makes a motion to adopt use of the Local Government Form for the keeping of Non-Public minutes. Mike Smith seconds the motion and the motion passed 2-0.

15. Public Comments

At 4:15 pm Mike Smith makes a motion to adjourn the meeting. Mark Graffam seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole Administrator

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