2016-05-14 Asset Management Committee

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/AssetMngmnt051416.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
May 14, 2016

The Asset Management Committee met at 9:00 am on Saturday, May 14, 2016. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Commissioner Ron Sandstrom and Commissioner Mike Smith. Jay Buckley participated telephonically.

At 9:00 am the meeting was called to order by Dinah Reiss.

Dinah Reiss makes a motion to approve the agenda. Mike Smith seconds. Motion passed 5-0.

The minutes of April 16 are reviewed. Mike Smith moves to accept the minutes as presented. Dinah Reiss seconds. Motion passed 5-0.
Ron Sandstrom makes a motion to call Jay Buckley. Dinah Reiss seconds. Motion passed 5-0.

Establishing a date to complete the curb stop valve location project is discussed. Discussion is held on taking advantage of additional homeowners being in the District on Memorial Day weekend who may be able to assist in the locating of their valves. Dinah Reiss and Nancy Cole will establish a date to finish the locating. This effort can be discussed with residents at the upcoming EPOA meeting. Removal of the orange flags placed at curb stop valve locations is discussed. The need to remove them is questioned. Ron Sandstrom makes a motion to place a notice on the website stating what the flag is and requesting homeowner’s remove the flag. Dinah Reiss seconds the motion and the motion passed 5-1.

Remaining isolation valves to be located are discussed. Mike Smith informs the team that he has not had a response from Scott Hayes and will be scheduling water operator Ian Hayes for the remaining areas of the District.

Ian Hayes has completed the documentation of the bleeder valve locations.

Ian Hayes will complete the blow off valve documentation while completing spring flushing which is scheduled for May 23.

Printing of maps with the isolation valve information for review is discussed. Mike Smith makes a motion to have a set of maps printed with isolation valves and associated information. Ron Sandstrom seconds the motion. Motion passed 6-0. Mike Smith makes a motion to not exceed $400 for the maps. Dinah Reiss seconds. Motion passed 6-0.

Spreadsheets will be developed for bleeder information, blow-off information and culvert information so that data entry can be done prior to website page creation.

Mike Smith makes a motion to hire someone to tag the culvert at $6 per culvert. Ron Sandstrom seconds. Discussion ensues. Motion passed 6-0. The option of using resident Chuck White for this project is discussed. Potential conflict with the VDOE policy for hiring family members of elected officials is discussed. This will be looked into prior to further discussion.

No response has been received from NH DES regarding funding for tasks completed and submitted for reimbursement. One additional attempt will be made. Mike Smith makes a motion to not spend additional time pursuing reimbursement from NH DES after May 31. Ron Sandstrom seconds. Motion passed 6-0. Jay Buckley recommends a letter from the Board of Commissioners to DES requesting status.

The next meeting will be held Saturday, June 11, 2016 at 9 am.

At 10:30 am Ron Sandstrom makes a motion to adjourn the meeting. Dinah Reiss seconds. Motion passed unanimously.

Respectfully submitted,

Nancy Cole
Committee Member