[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/AssetMngmnt052716.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
May 27, 2016
The Asset Management Committee met at 2:30 pm on Friday, May 27, 2016. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Jay Buckley, Larry Sodano, Commissioners Ron Sandstrom, Mike Smith and Larry Leonard.
At 2:30 pm the meeting was called to order by Chairman Jay Buckley.
The financials to be submitted to NH DES for reimbursement of expenses are reviewed. Jay Buckley’s hours will be increased by three for time spent reviewing maps. Two typographical errors will be corrected. Document will be signed at Board of Commissioners meeting next week.
The ‘deliverables’ that have been referenced by Luis Adorno of NH DES as the missing component for receipt of reimbursement were outlined to Larry Leonard and Nancy Cole when Luis Adorno came to the District on Tuesday, May 24. Discussion is held on this visit by Mr. Adorno, which was arranged by committee member Jay Buckley without informing the team, office or Commissioners prior to Tuesday.
As explained by Luis Adorno, there are four areas of information that need to be submitted to NH DES in the form of a single project document. The four areas are outlined and discussed.
Asset Inventory – Larry Leonard and Jay Buckley will draft this section using screen shots of the collected data and information on hand from the data collection activities and initial Grant application.
Level of Service – Nancy Cole will draft this section with information contained within the annual Water CCR and VDOE Water System Emergency plan. Larry Sodano will add a critical assessment section to supplement this section.
Rate Assessment – Larry Leonard will draft the primary wording for this section. Information within the Master Plan, annual establishment of water rates, funding options including existing reserve funds, and improvements completed as well as pending for future years will be highlighted. Mike Smith recommends using Water Advisory Board Five year plan previously established as a guide. This plan included:
Jungfrau to Reinach water main replacement – completed
Jungfrau pump replacements – completed 2015/2016
Muddy Beach upgrades – rehab of wells in process
Summit water lines – leak detection survey completed May 2016
Bern to Huttwil loop connection – future plan
SCADA upgrades – ongoing and additional needed in future
Tanks – future plan
Off peak programming – programming being done for implementation
Customer Outreach – Nancy Cole will draft this section with sample slides from presentations given at EPOA meetings and VDOE Annual Meeting.
Luis Adorno has granted a small extension for submission of this document which is now due to NH DES by Friday, June 3.
Jay Buckley makes a motion to coordinate all communication through the office. Ron Sandstrom seconds the motion. Discussion ensues. Motion passed 8-0.
Jay Buckley makes a motion to allow edit and approval of the document by email. Nancy Cole seconds. Motion passed 8-0.
The next meeting will be held Saturday, June 11, 2016 at 9 am.
At 3:35 pm Mike Smith makes a motion to adjourn the meeting. Larry Leonard seconds. Motion passed unanimously.
Respectfully submitted,
Nancy Cole
Committee Member