[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/CM062016.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
June 20, 2016

The Board of Commissioners met at 8:00 am on Monday, June 20, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to accept the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

2. Highway Department Report

Kelly Robitaille reports that the focus on ditching continues. The roads around the ponds are being worked on; Middle Shore, Little Shore and Interlaken have been worked. Kelly Robitaille discusses disposal of the fill being generated, reporting that Brandon Drew of High Street, Madison has stated that he will take all fill that the District would like to have removed. Mike Smith makes a motion for Kelly Robitaille to make arrangements with Brandon Drew for 125 loads of fill. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille reports that Tony Eldridge will be in next week for the full week and that arrangements for a truck driver are being finalized. Line painting is discussed. Line painting is scheduled for June 27. All equipment is in good condition. Beaches are now being raked daily. Mike Smith makes a motion to place an ad in the paper for a full time Highway worker. Ron Sandstrom seconds the motion and the motion passed 3-0. Ron Sandstrom reports that Bob Goddard has given notice of resignation. Mike Smith makes a motion that applicants interview with Nancy Cole and Kelly Robitaille first; recommendations are to be made for the Board to review. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille reports that the pond levels are low. The dam is discussed. Some flow to the brook is maintained by the break in the board between the 4th and 5th boards. DES has contacted the office regarding the dam and the brook flow based on a complaint received regarding low flow in the brook. Dam operations were outlined including the information that flow is never 100% restricted. The dam was inspected and the DES report will be forthcoming, but operation has been outlined as correct.

3. Water

The estimate for building the deck needed at Reinach station in the amount of $325 has been received. Mike Smith makes a motion to approve $325 for the building of the deck at Reinach station. Ron Sandstrom seconds the motion and the motion passed 3-0.
The transducer at Muddy Beach Well #2 has been installed and is working. Mike Smith states that the DPW well was checked and a transducer is installed in the well. The SCADA system does not read this transducer. Tom Therrien will be asked to check to see if the issue is the programming or the transducer. Mike Smith makes a motion to request a quote from Tom Therrien to test the installed transducer and if working, program into the SCADA system; if not, quote a replacement. Larry Leonard seconds the motion and the motion passed 3-0. Mike Smith discusses water loss that has been noted between DPW and Jungfrau. The flow meter at DPW calibration is discussed. The meter has not been calibrated in five years. Ian Hayes can install a blow off valve to test flow and calibrate the meter. Ron Sandstrom makes a motion to request a quote for installation of an 8” valve with a 2” blow off. Mike Smith seconds the motion and the motion passed 3-0. Larry Leonard questions the leak detection at Summit and is informed that it was completed two weeks ago. A valve was located that was partially closed and has been corrected.
Mike Smith discusses use of the backhoe to expose isolation valves on Aspen at the bridal path. Discussion ensues on the need to use the Aspen isolation to test the issue occurring at 1 Bristenstock. Ron Sandstrom makes a motion to schedule Kelly Robitaille to use the backhoe to expose the valves on Jungfrau and Aspen. Mike Smith seconds the motion and the motion passed 3-0. Mike Smith makes a motion to place bollards at the access road to the DPW well and Muddy Beach wells. The per bollard installation cost supplied by Norm Garside will be distributed for review. Mike Smith withdraws the motion.
Any adjustment that may be needed on the isolation valve locations once plotted on the maps is discussed. Mike Smith makes a motion to establish a meeting with Paul Fluet regarding isolation valve locations and adding them to the water cad model of the water system in the fall. Ron Sandstrom seconds the motion and the motion passed 3-0.
The well pump for Muddy Beach Well #1 has been ordered.

4. Administration

The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,466.64. Larry Leonard seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
Line painting is scheduled for next Monday, June 27.
The EPOA has requested use of the lodge on June 25. Ron Sandstrom makes a motion to approve use of the lodge on June 25 by the EPOA. Mike Smith seconds the motion and the motion passed 3-0.
The property owners of 17 Middle Shore have requested a modification to the driveway permit. Mike Smith makes a motion to approve the amendment to place a wooden top rail to the guardrail pending approval by Paul Fluet. Ron Sandstrom seconds the motion and the motion passed 3-0.
19 Oak Ridge is discussed. Mike Smith makes a motion to request a drawing from Paul Fluet redirecting flow to the next culvert down. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to send the drawing to G. W. Brooks for a quote to execute the work. Ron Sandstrom seconds the motion and the motion passed 3-0. The homeowner will be notified.
Mike Smith makes a motion to approve $310 for work on the footbridge. Ron Sandstrom seconds the motion and the motion passed 3-0.

Accounts Payable
6. Minutes
7. Commissioners Reports
8. Signature Items

Signature cards for the establishment of the Northway Bank retainage account for Oak Ridge Road project are presented. Mike Smith makes a motion to sign the cards for establishment of the account. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the results of the monthly water system testing. Bacteria testing are clean; the pH tested low at Jungfrau due to recent isolation of the tank.
Madison TV has notified the District that the station is now on 24 hours a day, seven days a week. Programming options are being looked into and suggestions are welcome.

10. Scheduled Appearances
11. Other Business

The TAN note paperwork is scheduled to be signed next week.
The safety minutes from June 8 were distributed.
The footbridge repairs have been completed.

12. Public Comments

At 8:52 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters. Ron Sandstrom seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea and Larry Leonard yea and the motion passed 3-0.

Motions and votes of Non-Public session:

Mike Smith makes a motion to approve Bob Goddard’s request for time off. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to request a letter stating Bob Goddard does not intend to buy back time from the NH Retirement System, with approval from Attorney Dan Crean. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to set a backhoe skills test with pay for the proposed new hire for the Highway Department. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 9:02 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator