[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/09/CM080816.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
August 8, 2016
The Board of Commissioners met at 8:00 am on Monday, August 8, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Carol Dandeneau.
At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Ron Sandstrom makes a motion to accept the agenda as presented. Mike Smith seconds the motion and the motion passed 3-0.
Due to a family medical issue, Ron Sandstrom leaves the meeting at 8:01 am.
The Action List is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that all leaf springs and assembly on both sides have required full replacement. Albany Service Center has approached the approved repair of $2,000. Mike Smith makes a motion to allocate an additional $500 for the repairs. Larry Leonard seconds the motion and the motion passed 2-0. Jeff DeMartino has accepted the Highway position. He will begin with the District on August 29, 2016. The ad for part time snow plow operators for this winter will be placed in the paper for September 1. Kelly Robitaille reports that Tony Eldridge was in Friday; West Bergamo was worked. Discussion ensues on the underlying asphalt that is below the gravel on this road and the issues with drainage and maintenance that result secondary to the asphalt layer.
3. Water
Ian Hayes and Tom Therrien will appear at the meeting scheduled for August 22. Mike Smith makes a motion to send an email to Tom Therrien requesting the status of the documentation for Jungfrau and the chemical injection room. Larry Leonard seconds the motion and the motion passed 2-0. A leak was reported on Aspen; Ian Hayes has repaired. Details will be requested.
4. Administration
A safety meeting will be scheduled going forward.
The existing DPW job descriptions will be sent to the Board for review.
Mike Smith makes a motion to remove the action item for discussion with Madison regarding the Highway Block Grant received from the State by the Town. Mike Smith withdraws the motion; this will be pursued.
The next Asset Management meeting will be August 21.
The maps of the isolation valves have been received and will be reviewed by Mike Smith. Any required changes will be made prior to sending the information to Engineer Paul Fluet.
Nancy Cole and Dinah Reiss will be doing additional work on identifying the remaining curb stop valve locations.
The July daily water usage report has been distributed.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 21 checks for $56,180.04. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
The minutes of August 1 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.
7. Commissioners Reports
Larry Leonard questions the status of the inspection for the driveway at 29 Grachen. Inspection has been completed, setbacks from the Bridal Path are correct, however a portion of Grachen has been paved. The Driveway Permit for Operation will need to reflect that the District would not be responsible to replace any pavement that may be disturbed should access to the water lines be needed.
Larry Leonard suggests contact with the person hired for weeding of the District gardens, as the gardens need to be tended to.
Mike Smith makes a motion to have the office check on propane prices for the upcoming winter season. Larry Leonard seconds the motion and the motion passed 2-0.
8. Signature Items
A letter to the property owner of 21 Geneva is presented. Mike Smith makes a motion to sign the letter regarding removal of a mooring placed in Middle Pea Porridge Pond. Larry Leonard seconds the motion and the motion passed 2-0.
A letter to property owner at 30 Saint Moritz is presented. Mike Smith makes a motion to sign the letter regarding the intent to have the Engineer’s review drainage in this area on their next visit to the District. Larry Leonard seconds the motion and the motion passed 2-0.
A letter to the property owner at 23 Huttwil is presented. Mike Smith makes a motion to sign the letter regarding replacement of the driveway culvert and send the letter via certified mail. Larry Leonard seconds the motion and the motion passed 2-0.
A letter to the Trustees of the Trust Funds is presented. Mike Smith makes a motion to sign the letter regarding the creation of and deposits to Capital Reserve Funds as voted at the Annual Meeting. Larry Leonard seconds the motion and the motion passed 2-0.
Purchase Order 153 is presented. Mike Smith makes a motion to sign Purchase Order 153, as amended during the highway report to $2,500, for repairs to the International 7400 suspension. Larry Leonard seconds the motion and the motion passed 2-0.
Driveway permits for 55 Eidelweiss Drive are presented. Mike Smith makes a motion to sign the Driveway Permit for Construction for paving of 55 Eidelweiss Drive. Larry Leonard seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the Driveway Permit for Operation for the completed paving job at 55 Eidelweiss Drive. Larry Leonard seconds the motion and the motion passed 2-0.
9. Correspondence
Granite State Analytical has sent the weekly beach testing results. All results are good.
The monthly rental check for the Coleman Tower site has been received.
A picture of a blockage at the Big Loop culvert has been received. Kelly Robitaille will clear the culvert.
The representative from Eversource will be in attendance at next week’s meeting for discussion on the recent tree cutting in Eidelweiss.
Suzanne Malkasian requested a scanned copy of the resolution letter from the Board. This was sent.
The report on electric costs for July has been received, the District saved $256.
NH Municipal Association has sent the bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
The minutes of the Asset Management meeting of July 10 were distributed.
The minutes of the Lodge review meeting of July 27 were distributed.
12. Public Comments
At 8:31 am Mike Smith makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator