[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/09/AssetMngmnt061116.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
June 11, 2016

The Asset Management Committee met at 9:00 am on Saturday, June 11, 2016. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Jay Buckley, Larry Sodano and Commissioner Mike Smith.

At 9:05 am the meeting was called to order by Chairman Jay Buckley.

Dinah Reiss makes a motion to accept the agenda. Nancy Cole seconds. Motion passed 6-0.

Mike Smith makes a motion to approve the minutes of May 14, 2016. Dinah Reiss seconds. Motion passed 6-0.

Mike Smith makes a motion to approve the minutes of May 27, 2016. Dinah Reiss seconds. Motion passed 6-0.

Jay Buckley thanks the Committee for the work done to complete the report for NH DES. Nancy Cole reports that DES has notified the office that the VDOE will be recommended for reimbursement in the amount of $6,767.14.

Culvert marking is discussed. Approximately 50% have been marked. Mike Smith states that an independent third party has complimented the District on the effort to mark the culvert locations. For protection of the culverts, the lifting of blade while plowing snow over a plastic culvert is recommended.
Gloria Aspinall has taken GPS coordinates for 68 culverts to date.
A final attempt at locating curb stop valves will be scheduled.
Jungfrau pump house valves have been tagged and listed. Oak station and Chocorua station will be done next. Additional information collected on pump house valves by Larry Sodano will be added to the current spreadsheet. Discussion is held on compiling all information into one central location.
Mapping is being worked with assistance from Ron Sandstrom.
Mike Smith discusses giving the isolation valve data collected directly to Engineer Paul Fluet without sending to Avitar first. As the water system Engineer, Paul Fluet is the person most in need of this information for plotting into the water cad model for the VDOE system. Discussion ensues on giving the information first to Avitar, creating maps for correction, correcting any locations necessary and then delivering the final information to Paul Fluet for adding to the water cad model. Erasable maps will be looked into; it is unknown if this format is still available.
Mike Smith makes a motion to request E size set of maps with isolation valve information from Avitar. Tommy Gunn seconds. Motion passed 6-0. Mike Smith makes a motion to send the North side of the District isolation valve information to Paul Fluet by September 1. Nancy Cole seconds. Motion passed 6-0.
Jay Buckley makes a motion to complete the Curb Stop Valve locating project by September 1. Dinah Reiss seconds. Motion passed 6-0.
Discussion is held on sending the CSV information to Paul Fluet for addition to his maps. Paul will be asked if he would like this data.
As built drawings for completed water system projects are discussed. The District does not have an as built drawing for the Jungfrau to Reinach Forced Main Water Project completed in 2010. The additional difficulties encountered in locating and identifying valves placed during this project due to a lack of these drawings is discussed.
Mike Smith makes a motion to vote for a new Chair for the Committee. Dinah Reiss seconds. Discussion ensues. Motion passed 4-2 with Jay Buckley and Larry Sodano voting against. Mike Smith nominates Nancy Cole as Chair. Dinah Reiss seconds. Mike Smith moves to amend include Tommy Gunn as Vice-Chair. Nancy Cole and Tommy Gunn accept. Nominations voted 4-0-2 with Jay Buckley and Larry Sodano abstaining. Mike Smith nominates Jay Buckley as Clerk. Dinah Reiss seconds. Jay Buckley refuses the nomination. Mike Smith nominates Tommy Gunn as clerk. Dinah Reiss seconds. Tommy Gunn accepts the nomination. Nomination voted 6-0.
Remaining curb stop valves to be located are discussed. 32 no finds were contacted; 13 persons replied with information on the location of the valve; 19 remain to be found. Use of Ian Hayes for the locations of CSV’s for the houses on Route 113 is held. These valves are in the woods at the back property line of the properties. Ian Hayes will be asked to locate and paint. Nancy Cole, Dinah Reiss and Jay Buckley will work on the taking of GPS coordinates and swing tie measurements. Distributing the work geographically to facilitate completion is discussed.
Mike Smith makes a motion to have Larry Sodano look into available software for Asset Management. Jay Buckley seconds. Discussion is held on some of the abilities that would be beneficial to the District with Asset Management software. Motion passed 6-0.

The next meeting will be held Sunday, July 10 at 10:00 am.

At 10:30 am Mike Smith makes a motion to adjourn the meeting. Jay Buckley seconds. Motion passed 6-0.

Respectfully submitted,

Nancy Cole
Committee Member