[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/09/AssetMngmnt071016.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
July 10, 2016
The Asset Management Committee met at 10:00 am on Sunday, July 10, 2016. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn Larry Sodano and Commissioner Mike Smith. Jay Buckley participated via telephone.
At 10:00 am the meeting was called to order by Chair Nancy Cole.
The minutes of June 11 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Dinah Reiss seconds. Jay Buckley corrects that Mike Smith made the motion for Chair; seconded by Dinah Reiss. Mike Smith makes a motion to approve the minutes as amended. Dinah Reiss seconds. Motion passed 6-0.
Dinah Reiss and Nancy Cole report that 3 of 5 curb stop valves from the no-find list were located and recorded on their first outing. Additional work on the remaining no finds list will be scheduled.
Mike Smith reports that 24 isolation valves have been located on the Reinach side of Eidelweiss Drive. Printed maps of the isolation valves on Oak Hill have been ordered and will be reviewed upon receipt.
Correcting of locations on maps is discussed. Taking of an additional set of GPS coordinates is outlined. Using swing tie measurements to correct curb stop valve locations is discussed as an accurate means of correction. For the isolation valves, Mike Smith will mark the printed maps for any corrections needed. Revision dates of maps will be used to track the most current version. September 1 is the goal for completion. Mike Smith makes a motion to have Nancy Cole make Paul Fluet aware of the September 1. Nancy Cole seconds. Motion passed 6-0.
Gloria Aspinall has completed the culvert data collection and turned in her report. Mike Smith makes a motion to have Avitar plot culvert locations on the maps. Dinah Reiss seconds. Discussion is held on the driveway culverts and road culverts as separate layers on the map. Ron Sandstrom will be needed to write the script for conversion of the information prior to being sent to Avitar. Tommy Gunn states he will assist. Motion passed 6-0.
$6,747.74 has been received from the State as a result of the work completed under the Grant.
A target date of September 1 is set for sending all culvert information to Chad Roberge of Avitar.
Tagging of valves in the pump houses will be completed. Mike Smith makes a motion to recommend to the Board of Commissioners purchase of directional flow arrows for installation in the pump houses. Dinah Reiss seconds. Motion passed 6-0.
Mike Smith makes a motion to have Larry Sodano produce station sheets for each pump house once the valve tags have been installed, with a copy to be posted at each pump house. Dinah Reiss seconds. Motion passed 6-0.
Larry Sodano states he will continue to review available software for asset management.
The direction of the Committee moving forward is discussed.
There are many aspects of asset management that will need attention throughout the District including: development of a capital improvement plan;
Development of and recording of a maintenance plan;
Creation of a valve exercise plan for all water system valves;
Purchase and use of asset management software;
And creation of a policy for reporting of and tracking of all work done.
The next meeting will be held Sunday, August 21, 2016 at 10:00 am.
At 11:10 am Mike Smith makes a motion to adjourn the meeting. Dinah Reiss seconds. Motion passed unanimously (6-0).
Respectfully submitted,
Nancy Cole
Chair