Author Archives: support_c37f

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The Commissioners ask for your yes vote on Article 2- the bond article. The Village water system faces numerous risk factors that if not addressed will result in future high cost emergency actions and disruptions in service. Historical management of the water system assets has focused on incremental improvements. This has been a result of an emphasis of keeping the water bill at level that was non-controversial to the users. Unfortunately, we now have to face significant projects that are essential to future reliable operation.
The projects include:
• Storage tanks- Many of our storage tanks are over 60 years old. If left without projects to repair and line with sealant, they will fail in the future. The total cost of inspection and lining of the tanks is at $200,000.
• PRV and isolation valves- Additions and replacement of pressure reducing valves and isolation valves are essential in responding to leaks in an efficient time. These additions will have an immediate reduction in electric costs.
• Reinach Phase 1- Currently the system is unable to provide service at the state mandated minimum to several zones. The first phase modifies the piping system to permit upgrade to higher water pressure.
• Electrical upgrades- The system has electrical code deficiencies and inadequate electrical grounding. The system has been damaged by electrical storms. Failure to address this deficiency could result in very costly repair costs.
• Muddy Beach Phase 2- The completion of Muddy Beach pump station will result in insuring a reliable second source well. This project will result in providing water in the event of disruption to the first source of water- the DPW well.
• SCADA- All upgrades should be made when the electrical upgrades are made to be most cost effective. Jungfrau, Oak and Muddy Beach have had proper electrical surge protection and SCADA upgrades completed as we updated those pump houses.
• Security Locks- The security of the pump stations is essential. The upgrade to identify any access to the pump station will permit a response to any unauthorized incursion.

The bond permits the undertaking high priority projects while permitting the water bill to continue to be at an acceptable level of approximately $500. The bond recommended is interest only for three years. This is the period during which the projects are underway. Then there is twelve years of loan payments. The bond financing enables the Village to keep the system operating reliably by accomplishing the necessary projects without creating extraordinary increases in the water bill. Several of the projects increase efficiency by reducing electricity usage. Cost savings will be significant. Better control of the pumps is one of these elements.

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The Village District of Eidelweiss Annual Meeting will be held Saturday, February 24th, 2018. Meeting will be held at Noyes Hall (the gymnasium) in the Madison Elementary School. The polls for voting for officers will be open from 5 pm to no earlier than 7 pm. The deliberative session will begin at 7 pm.

The 2018 Warrant for the Annual Meeting and 2018 NH Department of Revenue MS 636 Budget form have been posted on the District website front page as Notices. The Commissioners encourage submission of any questions regarding any of the Articles or budget lines to the office at: office@vdoe-nh.org

We hope you plan to attend!

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/2018-Warrant-final.pdf"]
Village District of Eidelweiss Village
New Hampshire
Warrant 2018

To the inhabitants of the Village District of Eidelweiss in the Town of Madison in the County of Carroll in the State of New Hampshire qualified to vote in District affairs.

You are hereby notified and warned to meet in the Noyes Gymnasium at the Madison Elementary School in Madison, NH on February 24, 2018 with polls to open for voting on Article 1 at 5:00 pm and to close no earlier than 7:00 pm. The deliberative session will begin at 7:00 pm at which time action will be taken on the remaining articles on this Warrant.

Article 01: Voting for Officers
Voting for Officers:
One Commissioner (Three-year term)
One Moderator (Two-year term)

Article 02: Water system repairs
To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners 3-0
(2/3 ballot vote required)

Article 03: Operating Budget
To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 04: Lodge Repairs
To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Article 05: Little Loop Road drainage
To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 06: Storm Water Management
To see if the District will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study, with $7,800 to come from the Road Construction Capital Reserve Fund with no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 07: Eidelweiss Drive/Thusis Beach drainage
To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 08: Sherriff's Contract
To see if the District will vote to ratify the Sherriff's contract renewal from October 24, 2017 through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 09: Mailboxes
To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 10: Highway Equipment CRF
To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 11: Water Budget
To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 12: Name agents for Tank CRF
To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 13: Water System Pipe Replacement CRF
To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Article 14: Water Extension Fund
To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 15: Reinach Pressure Zone
To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 16: Muddy Beach Phase 2
To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 17: Reinach and Summit Tank linings
To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 18: Jungfrau and Chocorua Tank Inspections
To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses with $11,650 to come from the Water System Capital Reserve Fund and no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 19: Water Tank CRF deposit
To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 20: Pressure Reduction Valve pits
To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 21: Pump House electrical updates
To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners 3-0
(Majority vote required)

Article 22: Pump House security
To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 23: Petitioned Article
Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.
(Majority vote required)

To deal with any other business that may lawfully come before this meeting.

Given under our hands, February 6, 2018
We certify and attest that on or before February 8, we posted a true and attested copy of the within Warrant at the place of meeting, and like copies at Huttwil bulletin board, office bulletin board, Madison Post Office, Madison Library, and Madison Town Hall, and delivered the original to the District Clerk
Printed Name Position Signature
Michael Smith Commissioner – Chair
Ronald Sandstrom Commissioner
Ralph Lutjen Commissioner

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/01/2018-Draft-Warrant-8.pdf"]Village District of Eidelweiss Village

New Hampshire
Warrant 2018

To the inhabitants of Eidelweiss Village in the County of Carroll in the state of New Hampshire qualified to vote in village district affairs are hereby notified and warned of the Annual Meeting will be held as follows:

Date: February 24, 2018
Time: Voting 5p – 7p; Deliberative Session 7 pm
Location: Noyes Hall (Madison Elementary School gymnasium)
Details:

Article 01: Voting for Officers

Voting for Officers:
One Commissioner (Three year term)
One Moderator (Two year term)

Article 02: Water system repairs

To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners
(2/3 ballot vote required)

Article 03: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners
(Majority vote required)

Article 04: Lodge Repairs

To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding and heating. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 05: Little Loop Road drainage

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 06: Storm Water Management

To see if the Disgtrict will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study. Funds for this appropriation will come from the Road Construction Capital Reserve Fund.
Recommended by the Board of Commissioners
(Majority vote required)

Article 07: Eidelweiss Drive/Thusis Beach drainage

To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 08: Sherriff's Contract

To see if the District will vote to ratify the Sherriff's contract renewal through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners
Majority vote required

Article 09: Mailboxes

To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 10: Highway Equipment CRF

To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required.)

Article 11: Water Budget

To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 12: Name agents for Tank CRF

To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners
(majority vote required)

Article 13: Water System Pipe Replacement CRF

To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority Vote Required)

Article 14: Asset Management Grant

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of asset management and to authorize the Commissioner's to apply for, obtain and accept federal, State or other aid which may be available. This appropriation will be offset by a $10,000 grant from the US Division of Homeland Security with the remaining $10,000 to come from Water Extension Fund. No funds will be raised by taxation.

Article 15: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners
(Majority vote required)

Article 16: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 17: Muddy Beach Phase 2

To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 18: Reinach and Summit Tank Linings

To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 19: Jungfrau and Chocorua Tank Inspections

To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses. Funds for this appropriation will come from the Water System Capital Reserve Fund.
Recommended by the Board of Commissioners
(Majority vote required)

Article 20: Water Tank CRF deposit

To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority vote required.)

Article 21: Pressure Reduction Valve pits

To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 22: Pump House electrical updates

To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners
(Majority vote required)

Article 23: Pump House security

To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners
(Majority vote required)

Article 24: Petitioned Article

Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.

Given under our hands, <>
We certify and attest that on or before <>, we posted a true and attested copy of the within Warrant at the place of meeting, and like copies at <>, and delivered the original to the <>
Printed Name Position Signature

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/01/Neighborhood-watch-info.pdf"]

Neighborhood Watch Program

The Eidelweiss Property Owner’s Association (EPOA), in cooperation with the Board of Commissioners and Madison Police, have adopted a Neighborhood Watch Program.

Neighborhood Watch programs are developed to encourage residents to be vigilant of what’s going on in their neighborhood and to contact local police with any concerns.

The members of the EPOA have committed to help keeping Eidelweiss safe. With this commitment, the EPOA purchased the Eidelweiss Neighborhood Watch Program signs which have been installed at the entrance roads of the District and in areas where some issues have occurred in the past.

Video surveillance is not part of this program, and no authorization has been granted to any resident or group of residents to place a camera on any District property.

We encourage all residents to be vigilant and report suspicious activity to the non-emergency line for Madison Police at 603-367-8334.

If you see something; say something

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Public Notice

The following offices will be open to candidates at the Annual Meeting of the Village District of Eidelweiss on Saturday, February 24, 2018 at the Madison Elementary School

Commissioner 3 yr term
Moderator 2 yr term

Anyone wishing to file for office may file with the Clerk between January 10th and January 19th.

Final date for submission of petitioned articles is January 19th.

A Public Hearing for a bond for water system improvements in the amount of $525,000 will be held January 19th at 7:00 pm downstairs at the Madison Town Hall

Public Hearings on the Budget will be held downstairs at the Madison Town Hall at 7:00 p.m. on
January 19th and January 26th (if needed).

The Annual Meeting will be held on Saturday, February 24th at the Madison Elementary School.
Voting will be from 5 - 7 p.m. The deliberative session will begin at 7 p.m.

Board of Commissioners

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/01/CM010318.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 3, 2018

The Board of Commissioners met at 8:00 am on Wednesday, January 3, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), Treasurer Dinah Reiss and resident Adam Leiser. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Mike Smith makes a motion to move scheduled appearances first and approve the agenda as amended. Ralph Lutjen seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that salt is needed. Mike Smith makes a motion to approve up to $3,000 for 2 loads of salt. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to amend the approval to $6,000 for 4 loads of salt. Ralph Lutjen seconds the motion and the motion passed 3-0.
The sand pile is frozen and being worked as much as possible. Additional sand should be obtained with the potential for an upcoming ice storm. Mike Smith makes a motion to approve up to $1,000 for sand. Ralph Lutjen seconds the motion and the motion passed 3-0.
A mirror on the Terra Star has broken. Replacement cost is $642.78. Ralph Lutjen makes a motion to approve up to $650 for a mirror for the Terra Star. Mike Smith seconds the motion and the motion passed 3-0.
Ron Sandstrom compliments Kelly and Jeff on a good job on the roads last storm; zero calls were received for road issues. Mike Smith agrees the roads were done well. Ditching efforts of the last few summers is also helping.
Ron Sandstrom discusses having a third person for plowing operations; no response from the last ads.
The backhoe plow is working well and being used for cleaning up after a storm.
The hole on Grison is being watched. Water operator Ian Hayes has tested the zone and is not showing evidence of a water system leak. Groundwater has been noticed in this area, but road would need to be excavated to determine source. This will be done in the spring. Kelly Robitaille will check the area and add gravel as necessary until the repair can be completed.
Little Loop is discussed. Ralph Lutjen will work with Kelly Robitaille on estimating the cost to raise the road and place a culvert.
Kelly Robitaille requests a review of the highway salary line item and a non-public session for additional discussion on this matter.

3. Water

Tom Therrien of Electrical Installation has delivered the as built drawings for the chemical injection room and Muddy Beach.
The replacement pump at Muddy Beach has been installed and is working properly.
Estimates are being put together for water projects that will be on the warrant.
The tank inspections for one of the Reinach tanks and the 20,000-gallon tank at the Summit are scheduled for next week.

4. Administration

Establishing a warrant article for security panels for the pump houses is discussed.
The Asset Management Committee will meet Jan 16; the full Board of Commissioners will be in attendance.
Maps for the isolation valves are discussed. Ron Sandstrom is working on the data compatibility issue for Chad Roberge of Avitar.
Mike Smith makes a motion to approve payroll in the amount of $8,300.83. Ralph Lutjen seconds the motion. Report and time cards are reviewed and discussed. Motion passed 3-0.
The option of adding a warrant article for a bond for the water system is discussed. Ralph Lutjen outlines the benefit of a large loan with a three-year drawdown period. The project list for each year with cost estimates and the impact to the water user fee are discussed; the loan will allow many projects to be completed with a known impact to the water fee. Securing the tanks and completing the other projects will reduce the risk of any major failure of the water system while improving the reliability of the storage and distribution portions of the water system. The 2/3 vote requirement for passage of a bond article is discussed; the benefits of completing needed projects and ability to level the water rate are highlighted. Mike Smith makes a motion to include a bond article for the water system in the amount of $500,000 on the 2018 Warrant. Ralph Lutjen seconds the motion and the motion passed 3-0.
Confirming of all numbers for the warrant is being completed and will be verified prior to the annual meeting.
The 2018 proposed budget is reviewed by line item. Discussion is held and line items amended. Part time highway and highway overtime line items are discussed and amended. Addition of a contingency line is discussed. The ability to access capital reserve to handle any matters which may occur outside the proposed budget is discussed.

5. Accounts Payable

Mike Smith makes a motion to approve 15 checks for a total of $25,605.43. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion passed 3-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of December 19 as presented. Ralph Lutjen seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Ralph Lutjen makes a motion to pursue the option of a new engineer. Ron Sandstrom seconds the motion. Discussion on the benefits to checking in with other possible vendors for services is held. Motion passed 3-0.

8. Signature Items

Mike Smith makes a motion to adopt and sign the updated 91-A Policy as amended by Attorney Chris Boldt. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the pH and bacteria testing results; pH is good, bacteria testing clean.
The Town of Madison has sent the tax check.
The Trustees of the Trust Funds have sent the CRF withdrawals requested.
The Town of Madison has posted all voting dates, including Eidelweiss, on their website.
G. W. Brooks has sent the requested quotes for Grison and Burgdorf. Discussion on the costs is held. Requesting relief from NH Department of Environmental Services to repair these roads at the culvert sites is discussed. DES will be approached.
Jay Buckley has reported high water pressure; Ian Hayes will replace the PRV on Upper Lakeview.

10. Scheduled Appearances

Adam Leiser requests the status of the Little Loop project. Rl outlines that a drawing is expected from the engineer. Ralph Lutjen and Kelly Robitaille will be working on estimating the cost of gravel to raise the road and the cost of the culvert to be installed. Mr. Leiser is informed that a quote has been received for removing the trees at the right of the driveway of 4 Little Loop. Potential impact to other trees is questioned; no issue for other trees has been identified. Additional discussion on the sandy soil allowing good drainage so as to minimize the impact on the boundary line trees when the new trench is completed is held.
Treasurer Dinah Reiss discusses the need to obtain legal review of the proposed bond article wording for the bank to review. Mike Smith makes a motion to have Nancy Cole and Treasurer Dinah Reiss work together to obtain the needed reviews of the bond article wording by the Department of Revenue and legal counsel. Ron Sandstrom seconds the motion and the motion passed 3-0.
Ralph Lutjen makes a motion to authorize Treasurer Dinah Reiss to pay off the TAN balance via direct debit to the bank account. Mike Smith seconds the motion and the motion passed 3-0.

11. Other Business

The information from the engineer on the Reinach Pressure Zone and Pressure Reducing pits has been received.

12. Public Comments

At 9:58 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (c) reputation. Ralph Lutjen seconds the motion. Motion called via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of non-public session:
None made

At 10:45 am Mike Smith makes a motion to exit Non-Public session and resume public meeting. Ron Sandstrom seconds the motion. Motion called via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

A call is made to Engineer Nick Sceggell.
A call is made to Engineer Paul Fluet.

At 11:15 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator