Author Archives: support_c37f

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Village District of Eidelweiss

Communications Committee Meeting

August 27, 2019  -  6:00 PM

APPROVED

The Communications Committee met on Tuesday August 27, 2019 at 6 PM at the Lodge.   Present are committee members Michael Dolan (MD) and and Paula Doyle (PD).   Kathy Koziell (KK) attended by phone.  Isabel Pais (IP) did not attend.  The meeting was videotaped by Madison TV. 

At 6:00 PM, Chairman PD calls the meeting to order.   PD makes motion to call Isabel Pais and Kathy Koziell.  MD seconds.  Motion passes 2-0.    Kathy Koziell joins meeting by phone.  Isabel Pais does not answer – PD leaves message for her to text if she becomes available. PD agrees to take minutes for the meeting.

PD makes motion to approve agenda.   KK seconds.  Motion passes 3-0.

PD makes motion to approve minutes from 7/16/19 meeting.  KK seconds.  Motion passes 3-0.   

8/6/19 minutes will not be approved until next meeting since only 1 of 2 attendees is present.

NEWSLETTERS – HOW OFTEN, WHEN TO ISSUE, ETC.

KK presents request from BOC to consider more frequent newsletters (2x per month) perhaps with less information and less concern about formatting in order to get them out quickly.

MD states that 1x per month is enough and that emails can be done to supplement with additional info that needs to go out quickly.  Also states that the purpose of the committee and newsletters it to facilitate communication between BOC and residents so that residents have information that will help them stay informed throughout the year that will help them make informed decisions at annual meeting.

PD agrees with MD and also states that Committee is not a communications agency and does not need to advise, comment on or write every single piece of communication coming from BOC.  The BOC can decide at any time to send a communication to residents about anything and can direct Administrator to draft and send emails as needed.   Also notes that the newsletter is a communication from the BOC and not from the committee.  The committee only drafts it but recommends that all commissioners read the drafts so that they know what information and topics are being included.  PD also states that she believes the newsletter is a good way to communicate information to majority of property owners who are not involved, aware of or interested in detailed information – people who are not attending, viewing or reading minutes of meetings or not requesting documents via 91-A.  PD also recommends that BOC consider using the newsletter as way to thank and recognize volunteers and groups rather than spending valuable time writing, discussing and sending individual TY notes.

MD also suggests that Committee Chairmen be tasked with informing Communications Committee with anything they want in newsletter rather than putting burden on KK or committee to read all committee meeting minutes as recently suggested in a BOC meeting.   PD and KK agree.

KK agrees with MD and PD and agrees to summarize this discussion and recommendation on newsletter and emails at the next BOC meeting.

NEXT NEWSLETTER

KK to update 3 topics – Capital Reserve Balances, Topics for upcoming 9/28 presentation and Grader Back in Service anticipated date. 

MD to provide PD with # of beach raking volunteers.

PD to update photos from Little Library celebration and send updated draft to committee and administrator.  

WEBSITE

KK summarizes BOC request to prioritize website updates and/or overhaul.   PD suggests asking IP if she has time and wants to take on this project.

KK makes motion to have PD contact IP to determine her interest/availability to update website.  MD seconds.  Motion passes 3-0.

PD will inform KK of IP interest and if she can do it, KK will make a motion to BOC that will revoke PD website credentials and provide new credentials to IP.  If IP does not take this on, KK will inform BOC so that alternative solutions can be considered. 

CANOE/KAYAK REGISTRATION FOR 2020 – ANY UPDATES

Discussion delayed until next meeting since IP is handling and she is not in attendance.

COMMISSIONER COMMENTS ON SOCIAL MEDIA

PD presents and summarizes recent comments made by Commissioner Adam Leiser on his personal facebook page that are critical of Commissioner Jay Buckley and of the district.  Also discusses a new policy he wants to propose.    In light of prior recommendation from our Committee which was adopted by the BOC via a motion and 3-0 vote, PD questions use of personal social media page and concerned that many residents of the district have seen these posts given that many are facebook friends with Adam Leiser. 

KK agrees and comments that the original motion did not specify only district pages or social media channels and that commenting on VDOE business on any page was implied.    States that comments are divisive.

MD agrees.

PD makes motion to advise the BOC that they recognize that these FB posts contradict their prior motion that Commissioners not post about VDOE business on social media and that the BOC request that these posts be taken down and that moving forward, all Commissioners agree to abide by the pre-agreed social media motion.  MD seconds the motion.  Motion passes 3-0.

KK to share this recommendation with the BOC at their next meeting.

OTHER BUSINESS

KK reminds committee that we agreed to develop an annual calendar with key dates for property owners.  This would be posted on the website.  PD agrees to draft and forward to KK so that she can submit it and review with BOC at their next meeting.

PUBLIC COMMENT:

None

Next Meeting Scheduled for Tuesday, September 10 at 6PM at Lodge.

6:45 PM  PD makes motion to adjourn.  MD seconds.   Motion passes -3-0.

Respectfully submitted - Paula Doyle (Chairman)

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

August 24, 2019

The Board of Commissioners met at 9:00 am on Saturday, August 24, 2019.  In attendance were Commissioners Adam Leiser and Jay Buckley.  Commissioner Kathy Koziell joined the meeting by phone.  Also in attendance were Donna MacKinnon, Theresa Hill, Paula Doyle, John Cancelarich, Terri Cancelarich, Mark Graffam, Treasurer Dinah Reiss, Larry Sodano and Andrew Harteveldt.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 9:00 am Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Jay Buckley seconds.  Jay Buckley makes a motion to amend the agenda to delay the scheduled appearance.  No second.  Amendment fails.  Motion passed 2-0. 

Adam Leiser makes a motion to call Kathy Koziell.  Jay Buckley seconds.  Motion passed 2-0.  Kathy Koziell joins the meeting by phone.      

Action list is reviewed and discussed.    

2. Highway Department Report 

3. Water

4. Administration

Discussion on water line replacement option on Interlaken.  Cost has been estimated at $85 per foot for up to 1,000 feet.  Kathy Koziell outlines request for information from Ian Hayes.  Adam Leiser discusses option to replace this line.  Discussion on funding options.  Pipe Replacement and Water System CRF could be used.  Dinah Reiss verifies funding availability.  Kathy Koziell discusses depletion of the funds should an emergency occur.  This will be discussed again.  Paula Doyle outlines spending of up to $100,000 without going to the voters seems excessive.  Adam Leiser outlines multiple small leaks in one section with may surface should just small repair be done.  Water usage for July is reviewed, a large increase in usage shows.  Verification that the leaks are in this area is outlined.  Adam Leiser makes a motion to allow him to contact Ian Hayes as necessary to get answers to questions.  Kathy Koziell seconds.  Jay Buckley outlines sending questions through the office as a proper public document.  Adam Leiser outlines he will summarize in an email.  Dinah Reiss outlines need to meet with Ian as a Board.  Sending questions to Nancy will be done.  Andrew recommends swapping next two meetings to make Thursday Sept 5 be a morning meeting.  Jay Buckley outlines requesting a meeting this past week that was not able to happen.  Jay Buckley outlines needs for transparency.  Kathy Koziell states she does not see an issue with a single commissioner asking questions and bringing to Board.  Vote 2-1 with Jay Buckley against as proper process would be questions through the office.   

Motion Log is reviewed.

Review of financial summary 2019 to date.  Adam Leiser outlines need to replace the culverts on Middle Shore; this was done through Capital Reserve.  Adam discusses review of what true operating budget should look like.  Adam discusses current budget levels.  Budget underfunding in 2019 is outlined and discussed. 

Cash flow report is reviewed and discussed.  TAN proceeds will probably not be needed until November.  Adam Leiser questions what number unassigned balance would need to be to not take a TAN loan.  This will be worked on by Dinah Reiss and Nancy Cole. 

Water daily usage and pump house electric reports are reviewed and discussed.  Increases from norm are outlined. 

Porridge Shore Beach is discussed.  Adam Leiser outlines review by Environmental Committee.  Request for landscape designer has been responded to by Jay Buckley.  Adam thanks Jay.  Two dead trees will be removed from neighboring property by the neighbor. 

Working on beaches going forward is outlined and discussed.              

5.  Accounts Payable

Jay Buckley makes a motion to approve 4 checks for a total of $17,829.04 and sign out of session.   Adam Leiser seconds. Checks and invoices are reviewed.  Motion passed 3-0.     

6.  Minutes

Adam Leiser motion approve minutes of Aug 15.  Jay Buckley seconds.  Motion passed 2-0-1 with Kathy Koziell abstaining as she was not in attendance.    

7. Commissioners Reports      

8. Signature Items 

Review of correspondence to 47 Eidelweiss Drive is held.  Water flow in the area is damaging edge of road and bottom of driveways. Some of the damaging flow is coming from the two driveways at 47 and 49 Eidelweiss Drive.  Letter is reviewed.  Jay Buckley outlines review of area with Kelly Robitaille.  Question of a culvert on the lot on Appenvel Way for road drainage was made, this water is not adding to the water coming down the driveways.  Adam Leiser states he would like additional discussion in Non-Public session. 

Adam Leiser makes a motion to sign response to Mark Graffam.  Jay Buckley seconds.  Motion passed 3-0.    Mark Graffam questions if truck has been received.  Mark Graffam discusses lack of itemized numbers on invoice that authorized down payment to garage.  Mark questions if any updates to the invoice have been received.  No updates.  Mark outlines breaking in truck and not allowing truck to sit at the shop.  Contact will be made Monday with shop.  Confirmation of date and confirmation of cost are outlined.  Adam Leiser makes a motion to allow him to contact Albany Service.  Jay Buckley seconds and amends he make contact.  Kathy Koziell seconds amendment.  Motion, as amended, passed 3-0.   Mark Graffam outlines that future vehicles should be properly outfitted at an outfitting company like HP Fairfield, Messer or Viking.  Discussion ensues on details of buying the truck and expense being incurred.  Learning experience is outlined by Mark Graffam.  Mark outlines personal involvement of Commissioners in large ticket items. 

Jay Buckley makes a motion to approve lodge use request by Art Babineau.  Adam Leiser seconds.  Motion passed 3-0. 

Adam Leiser makes a motion to approve the CRF withdrawal from the Road Construction Capital Reserve fund that includes highway labor.  Jay Buckley seconds.  Motion passed 3-0.  Adam Leiser makes a motion to sign the Road Construction CRF withdrawal for replacement of the Bristenstock culvert in the amount of $1,343.44.  Jay Buckley seconds.  Motion passed 3-0. 

Adam Leiser makes a motion to sign the Road Construction CRF withdrawal for replacement of the driveway culverts on Middle Shore in the amount of $1,706.52.  Jay Buckley seconds.  Motion passed 3-0. 

Adam Leiser makes a motion to sign the Office Equipment CRF withdrawal for installation of the updates to QuickBooks in the amount of $987.49.  Jay Buckley seconds.  Motion passed 3-0. 

9. Correspondence

Granite State Analytical has sent the monthly water system test results; pH good, system clean.

Adam Leiser makes a motion to accept the donation of the Little Library.  Kathy Koziell seconds.  Jay Buckley outlines memorial plaque on library box.  Prior declines to place memorial plaques is discussed, Jay Buckley makes a motion to have plaque remain for one month and then be removed.  Kathy Koziell seconds.  Andrew Harteveldt outlines that Jen Leiser had volunteered to be custodian of the library and since she has passed, he thinks it is appropriate.  Adam Leiser outlines private donation.  John Cancelarich states table for now.  Jay Buckley amends motion to table for one month.  Kathy Koziell states create policy if this path is followed.  Kathy Koziell seconds amendment.  Motion passed 3-0.

Big Pea Porridge Pond Association meeting is discussed.   

Tower rent check has been received.        

10. Scheduled Appearances

Adam Leiser makes a motion to allow Andrew Harteveldt to work with Nancy Cole to correct phone issues.  Kathy Koziell seconds.  Jay Buckley would like to be able to review recommendations from Andrew prior to implementing.  Discussion ensues on lack of experience of the Board in this matter.  Andrew states he will involve Board as progress continues.  Jay Buckley requests approval to work with this as well.  Kathy Koziell agrees. Adam Leiser moves to amend motion to include deadline of Sept 5.  Motion passed 2-0-1 with Jay Buckley abstaining.  Adam Leiser makes a motion to approve up to $550 to get this done.  Kathy Koziell seconds.  Motion passed 2-1 with Jay Buckley against expending funds on this item at this time.  Line item will be office equipment.  

11.  Public Comment

12.  Other Business   

Adam Leiser makes a motion to publicize state of municipality at 10 am Sept 28 meeting on Info board, Facebook page, Next-door Eidelweiss, newsletter and VDOE website.  Jay Buckley seconds.  Discussion on outlining message to be publicized.  Adam Leiser outlines proposed agenda including 2019 and 2020 budgets, changes in 2019, highway equipment, VDOE capital needs and 2020 proposed warrants.

Discussion on future funding, need to review all upcoming capital needs and impact on tax rate or water rate.  Terri Cancelarich discusses impact and cash flows forecasts.  Outline of situation in VDOE and need for capital improvements is reviewed. 

Discussion on the presentation for Sept 28 is held.  Jay Buckley discusses including roads and costs for upcoming road needs as necessary for presentation.  Adam states he will send review when he is ready.  Jay asks for Kathy input.  Kathy Koziell states that should be ready for upcoming Sept meeting for discussion by Board prior to scheduled presentation. 

Scheduling a work session is outlined.   

Committee exchanges for information is outlined.  Jay discusses sent email and that Adam’s response was wrong.  Jay put document together and responded to a question from a Committee Chair.  Jay adds that no discussion for repercussions of not signing have been held.  Adam states that Jay responded outside approval of Board on something that Board has not discussed.  States incorrect information.  Jay questions statement of incorrect information and Adam agrees that no implications have been discussed by Board.  Kathy Koziell outlines Board should have had conversation but agrees.  Paula Doyle states that document is to follow the law as a member of committee.  Document states abide by law.  Paula outlines workflow as responsibility of Board, not one Commissioner.  Adam states both should have been received at same time, but both documents were not available.  Paula outlines getting work done and not worrying about employee manuals, timecards and committee documents – stop messing with processing stuff as she is getting tired of the nonsense. 

Jay Buckley outlines cost difference review for two options on Little Loop that was requested to be available for this meeting.  Difference is over $2,000 plus an additional day of labor for the larger project.               

At 10:41 am Adam Leiser makes a motion to adjourn the meeting.  Jay Buckley seconds.  Motion passed 3-0.   

Respectfully submitted,

Nancy E. Cole

Administrator

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Environmental Committee VDOE August 29, 2019

Committee members in attendance:  Paula Doyle, Larry Leonard, Adam Leiser

Absent: Patti Alaventi, Jane Gunn                            

Public in attendance: Meta Stahlberg and Beth Gagnon

Meeting was not filmed                Call to order 8:05pm

Motion to approve the 8/18/19 minutes – Adam made – second by Larry – 2-0

Paula abstained because she wasn’t at the 8/18 meeting

Larry reports that he has received some information from Nancy regarding outhouses and has made contact with a DES representative.  Larry has also spoken with the port-o-potty people. 

Adam asks committee to receive a summary of conversations from Larry to who he contacts – going forward

Beth Gagnon reports that shoreland and wetlands permit are required and wetland takes precedent

Adam reports that Thusis probably wouldn’t require wetlands because the outhouse is not on the beach.

Adam recommends Larry ask DES if we can de-construct outhouses and retire them.

Beth reports that she’s been working on a plan for P.S.  She spoke with Rose at DES.  Permits required for a perched beach. 

Adam to ask if our DPW has driven to the water and report it to the group.

Beth asks Bob Boyd if parking is allowed at the cul-de-sac.  She is waiting for an answer.

Beth reports that the Rockhouse Mountain side of the pond is far worse than the VDOE side in terms of runoff and wildlife.  Sediments are killing our wildlife.

DES reports that in December permitting and other things are going to get harder.

Rose reports that death to the ponds is happening but everyone needs to contribute to the solution.

Paula reports that she put a layer of gravel at her property and that helped substantially.

Beth says that she and Nordel are willing to put gravel on the walkway to the beach.

Adam says we should find the distance from the pond to the cul-de-sac

Meta is concerned that people use their land as an “outhouse”.

Beth says she will find out the distance.  If it’s more than 250 feet, then the question goes to the BOC for approval for immediate gravel that Beth and Nordel will donate and place. 

Paula wonders if we should put sand down.  Larry thinks it’s a waste.  Adam says he won’t vote for additional sand to go on that beach unless we have a permanent solution.

Meta says the town float is being relocated each year because sand keeps making the pond shallower by the beach.

Meta says she and Beth are going to put a proposal together for the entire area.

Beth confirms tree removal will be done in September.

Paula reports she has been unsuccessful in trying to reach the UNH stormwater management person.  She’ll keep trying.

Burr Phillips is the civil engineer working with BPPPA.  Beth thinks he is not volunteering his time.

Larry reports that he brought Burr Phillips in a few years ago.  Information is in the office.

Beth will send BPPPA information to us.

Paula sending the VLAP test results to Beth.

Larry reports that DES does an invasive species program.

Paula reports that on 9/14 Sara Steiner from DES is coming.  EPOA is putting on an event.

Next meeting TBD

Motion to adjourn Adam – second by Larry vote 3-0

Meeting adjourned at 8:45pm Minutes taken and submitted by Adam Leiser

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

August 15, 2019                                                           

The Board of Commissioners met at 7:00 pm on Thursday, August 15, 2019.  In attendance were Commissioners Adam Leiser, and Jay Buckley.  Commissioner Kathy Koziell joined the meeting by phone.  Also in attendance were Gloria Aspinall, Mike Dolan, Dianna Dolan, Andrew Harteveldt and Treasurer Dinah Reiss.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 7:05 pm Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Jay Buckley seconds.  Motion passed 2-0. 

Adam Leiser makes a motion to call Kathy Koziell.  Jay Buckley seconds.  Motion passed 2-0.  No answer.  Kathy Koziell contacts at 7:18 pm. 

Action list is reviewed and discussed.    

2. Highway Department Report 

Review of heavy equipment.  Backhoe update has been quoted at $85,000. 

Bristenstock culvert was replaced today. 

Thusis will be reviewed tomorrow by Jay Buckley.

Snowplow policy will be looked at this fall. 

Discussion Eidelweiss Dr. 

Adam Leiser makes a motion to send a letter to Saint Moritz property owner stating initial work has been done.  Jay Buckley seconds.  Motion failed 0-2.  No need to send letter until final work done. 

3. Water

Review of leak detected at 31 Interlaken.  Email from Ian Hayes is reviewed.  Repair estimate $2,000 to $4,000 dollars.  Ian outlines in the email that no large leak has been discovered with leak detection.  Additional leak detection to be completed this fall.  Jay Buckley outlines that road is wet which will cause issues come winter.  Discussion on small leaks being located.  Adam Leiser outlines needs for plan to replace water main in this area.   

Adam Leiser makes a motion to call Ian Hayes.  Jay Buckley seconds.  Motion passed 2-0.  No answer.  Discussion continues.  Adam Leiser makes a motion to allow him to contact Ian Hayes and summarize discussion in an email.  Kathy Koziell seconds.  Discussion ensues.  Kathy Koziell states she can call and request a plan of action.  Jay Buckley outlines need to have area be dry before winter.  Kathy Koziell moves to amend the motion to Kathy Koziell in lieu of Adam Leiser for contact.  Jay Buckley seconds amendment.  Amendment passed 3-0.    Discussion on replacing lines in this area from the Pipe Replacement CRF.  Discussion on cost for replacing lines in this area is held.  Discussion on cost for connecting houses in this section as additional charges.  Discussion spending money on new line and not chasing the small leaks. Motion, as amended, passed 3-0. 

Discussion electrical work at DPW garage.  Combining the two electrical systems into one new meter is outlined and discussed.  Adding a sub meter is discussed.  Keeping finances separate between water and highway is discussed.  Andrew Harteveldt outlines available gadgets that can show the kwh usage on any given electric line.  Andrew will send information.    

Reinach pressure zone is discussed.  Discussion on Larry Leonard sending emails to the engineers.  Adam Leiser makes a motion to allow him to contact Chris.  Kathy Koziell seconds.  Motion passed 3-0.  

22 Appenvel way will be followed up on next meeting.    

Question on recent water outages; due to lightening.  SCADA system was off-line.  Kathy Koziell should have numbers next week with a first week of November for target installation.  Meter at DPW well is now online and connected to SCADA.   

4. Administration

Discussion on newsletters.  Adam Leiser questions twice monthly newsletters.  Adam Leiser outlines need to get information to the public.  Adam recommends more frequent meetings.  Discussion continues on communication.  Andrew outlines some information could be sent out more frequently with weekly blasts of maybe 3 or so topics instead of longer newsletters once per month.  Communication Committee will discuss. 

Discussion on awareness of committees so that all information from each committee be included in newsletter.  Adam Leiser makes a motion to have committee chairs be informed to send info for suggested public communication to office for distribution.  No second. 

Andrew Harteveldt discusses call forwarding as a way to get calls sent to the Highway Department.  Jay Buckley motion Andrew review PBX with Nancy.  Adam Leiser seconds.  Motion passed 3-0.  Adam Leiser makes a motion to allocate up to $150 per month for phone system corrections.  No second.  Andrew will send three options to the Board. 

Adam Leiser makes a motion to allocate extra $50 to Kelly Robitaille for being on call for August.  Kathy Koziell seconds.  Motion passed 3-0.      

Little Loop is discussed.  Adam Leiser discusses using design already approved instead of the modifications.  Adam discusses cost of project and savings potential.  Discussion on possible liability for VDOE by changing design.  Cost estimates can be compared to determine if savings would warrant the changes.  Discussion continues.  Removal of large pine at edge of existing driveway is discussed; area will have riprap added to prevent erosion.   

Thusis culvert will be reviewed when dry. 

Pump house security is discussed.  Securing pump houses is needed.    

Payroll report is presented.  Timecards are reviewed and discussed.  Adam Leiser makes a motion to approve payroll in the amount of $6,946.42.  Jay Buckley seconds.  Motion passed 2-0. 

Finance options for Reinach loan is reviewed.  Longer financing costs versus shorter loan costs are reviewed.  A 20-year loan versus 10-year loan term is discussed.  Andrew Harteveldt outlines other needs of the VDOE and funding that will be needed.  Paying off as soon as possible is discussed.  Dinah Reiss outlines longer term based on impact to tax rate. 

Third party electric will be reviewed in September. 

Grader repair is discussed.  Kelly Robitaille is pursuing Chadwick Ba-Ross.  Kelly looking into options to get a grader here.   

5.  Accounts Payable

Adam Leiser makes a motion to approve 19 checks for a total of $31,886.46.  Jay Buckley seconds.  Motion passed 2-0.    

6.  Minutes

Adam Leiser motion approve minutes of Aug 8.  Jay Buckley seconds.  Add walkie-talkie info.  Motion passed 2-0. 

7. Commissioners Reports

Kathy Koziell outlines electric at DPW II has been updated. 

Adam discusses establishing a water committee meeting.  This will be done.

Discussion on committees and member agreement. 

Discussion on sharing email list with EPOA is held. 

Discussion on meeting Sept 28.  Caution for any person invited having a benefit of new information is made.  Adam will work on list of potential persons to invite.

Adam Leiser discusses the website.  Notice 1 and 3 to be removed; remove duplicate See Something Say Something posting. 

Adam Leiser motion remove 10-inch board and place 8-inch board in.  Jay Buckley seconds.  Discussion on reason for removing is held.  Motion passed 2-0. 

Discussion on management of the dam is held.   

8. Signature Items 

Adam Leiser makes a motion to sign committee member agreement.  Jay Buckley seconds.  Motion passed 2-0. 

Review of DES appeal letter.  Adam discusses adding bullet points of criteria.  Adam Leiser makes a motion to update letter and sign out of session.  Jay Buckley seconds.  Motion passed 2-0. 

9. Correspondence

DES SRF formal notice of no funding for Reinach tank project.  

Place Reinach drainage on next agenda.

Thusis culvert pictures have been received from Mark Graffam.

Big Pea Porridge Pond communication is happening.   

10. Scheduled Appearances

11.  Public Comment

Gloria Aspinall discusses monitoring of beaches and would like to see a beach test completed to have on record for safety.  Discussion on algae blooms being noted in some ponds in NH.  Some algae are hazardous to animals and/or people.  Discussion on testing ponds; this is not a requirement.  Adam Leiser outlines intent to place a warrant article on next year’s Warrant to allow voters to determine if testing will be done. 

Mike Dolan still needs a volunteer for Labor Day weekend. 

Adam thanks Mike Dolan for coordinating the beach raking volunteers.

Andrew advises the Board to take the time needed to review information; this is a marathon, not a sprint.  Keep going without becoming overwhelmed, even if things happen slower than desired. 

Andrew questions persons who have spaces reserved on canoe racks and no watercraft is currently present.  Future discussion will be held on this.              

12.  Other Business   

Letter signed out of session are placed in the public record. 

At 9:09 pm Jay Buckley makes a motion to adjourn the meeting.  Adam Leiser seconds.  Motion passed 2-0.   

Respectfully submitted,

Nancy E. Cole

Administrator

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Environmental Committee VDOE August 18, 2019

Committee members in attendance:  Patti Aliventi, Larry Leonard, Adam Leiser

Absent: Paula Doyle, Jane Gunn                

Public in attendance: None

Meeting was filmed by Tim Hughes of Madison Television                             Call to order 8:25pm

Motion to approve the 8/5/19 minutes – Adam made – second by Patti – 3-0

Adam reports that the BOC received a response from John Cooley of the LPC.  He wonders if this year’s pond level plan can be continued next year.

Motion by Adam – recommend to BOC to maintain ponds as similarly as possibly to this year but have LPC install a floating nest next year. – second by Patti – vote 3-0

Weekly Beach testing has been tasked the to the environmental committee – Patti said she will be the main person for this task.

The management of outhouses has been tasked to the environmental committee – Larry said he will be the main person for this task.  Discussion ensues about the estimate of $6k a year for Garland for outhouses but we need to look at all information.  Included in this are the options to remove the current outhouses.  Nancy waiting for a formal letter from DES about this but has the name of the contact person.

The Porridge Shore Beach project has been tasked to the environmental committee.  – Adam will take it

Patti summarized the letter from Meta Stahlberg that discusses recent additional use of Porridge Shore Beach

Muddy Beach – this beach allows dogs

Adam discusses beaches and dog poop

Committee wants better signs in 2020

Larry Leonard believes better signage is the solution – Patti agrees

Larry and Patti both say not to put money into the Muddy beach area

Larry believes even long term Muddy beach should not be dog friendly

Patti doesn’t think we should put signs for Muddy beach either

Adam says even Muddy beach should not allow dogs

Motion by Adam that Larry be permitted to have whatever contact he deems necessary regarding the outhouse research excluding conversations with DES. – second Patti

Larry and Patti say he needs DES. 

Adam amends motion to including DES – second Larry  - vote 3-0

Motion by Adam that Patti be permitted to have whatever contact she deems necessary regarding weekly beach testing – second Larry – 3-0

Motion by Adam that Adam be permitted to have whatever contact necessary with people regarding Porridge Shore Beach – second Larry – 3-0

Larry reminds committee that gravel expense is needed for Porridge Shore Beach.  Adam says the VDOE may need to hire a landscape designer as well.

Next meeting TBD

Motion to adjourn Adam – second by Patti

Meeting adjourned at 8:45pm  Minutes taken and submitted by Adam Leiser vote 3-0

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LANDSCAPE DESIGNER

The Village District of Eidelweiss is seeking a landscape designer to assist in creation of a design for Porridge Shore Beach.  Familiarity with NH DES Shoreland Protection permitting and protocol beneficial. 

Intent is to re-design Porridge Shore Beach for protection of Big Pea Porridge Pond.  A step design directing water to the edges of the lot is desired to stop storm runoff from entering the pond.

If interested, please contact the VDOE office at office@vdoe-nh.org or call 603-367-9022.

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Agenda for August 15, 2019

  1. Call to order 7:00 pm  
  • Approval of the agenda                                             

     Review of Actions, Projects and Issues List    

  • Administration:  CM080819, Reinach tank loan cost projection, third party electric, phones, grader, JD backhoes, 31 Interlaken repair (2-4k), work orders completed, port-o-potty rentals,    
  • Accounts payable: $31,886.46 – 19 checks
  • Signature Items: Committee members agreement, DES dam appeal,    
  • Commissioners Reports:
  • Correspondence:  DES SRF, BPPP Assoc, Graffam Thusis culvert pics, Graffam Reinach drainage pics, NHMA NewsLink,
  • Scheduled Appearances:
  • Public Comment:
  1.  Other:   C Krautmann thank you signed; 47 & 49 Eidelweiss Dr contact signed, sent emails 

                        Adjourn

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Environmental Committee VDOE August 5, 2019

Committee members in attendance:  Patti Aliventi, Larry Leonard, Adam Leiser

Absent: Paula Doyle, Jane Gunn                

Public in attendance: Nordell Gagnon, Justin Fisher, Kevin Ackert

Meeting was not filmed                Call to order 9:15am

Discussion about using a drone or some other form of creating a shoreline video for historical purposes

Two sandiest spots on the Big Pond are at Porridge Shore Beach and directly across.  These are easily visible from Google earth.

Nordell Gagnon says he wants to work with the VDOE and is delighted that the Board reached out to him.  He will be removing two dead trees on his property plus limbing a third tree.  This will all be done in September.  This will be done entirely at his expense.

Clivis Mutrum toilets should be evaluated.

Two spots for outhouses but one is clearly better than the other.  Everyone agrees that on other side of path from green sign is the best spot – may be on private property.  This property is owned by family of Justin Fisher.  He will contact family about consent.

There’s a tree right at entrance to Porridge Shore beach that needs to come down next year – huge, right at entrance on right.

Recommendation made to the BOC to have a list of trees that need to be cut and/or limbed.  Idea is to save money by doing all at once if possible.

Nordell will let us drain water onto his property.  Once at entrance way and four more paths to the left as someone walks towards the water.  Everyone agrees this is an important project for the benefit of the pond.

Everyone agrees that this is many steps:

Step 1 – get something in writing granting VDOE permission

Step 2 – go to DES

Step 3 – Find a landscape designer? 

Step 4 – get permeable material for area and do project closest to roadway if DES approval is not needed

Discussion about covering costs.  No money available this year.  Project would be a 2020 project.  Adam asks if it should be a warrant article or come from operating budget.  All are in agreement that it should be an operating budget expense.  Rough estimate of $2,000 discussed.

Nordell is willing to donate his excavator for work to help offset cost.

Adam wonders if this could be a volunteer project

Once completed, this will have to be maintained each year.

Nordell brings up dogs on the beaches.  Adam updates group as to what efforts have been taken by the VDOE to limit dogs on the beaches.  Suggestion made to have dedicated “no dogs” signs.

Kevin states that he does not have the “renter” letter that was created by the VDOE.

Adam motion to adjourn – second Patti --- Vote 3-0

Next meeting is 8pm on 8/5 in the Lodge

Minutes taken and submitted by Adam Leiser

•

Village District of Eidelweiss

Communications Committee Meeting

August 6th 2019  -  6 :00 PM

The Communications Committee met on Tuesday August 6, 2019 at 6:05 PM at the Lodge  Present are committee members Kathy Koziell (KK) and Isabel Pais (IP).  The meeting was videotaped. 

At 6:05 PM, KK calls the meeting to order.  

KK makes motion to approve agenda.  IP seconds.  Motion passes 2-0.

KK makes motion to approve minutes from 7/16. As they have not been reviewed motion withdrawn. tabled until next meeting.

 Discussion on the NH RSA 91-A laws as being accepted and understood by committee members. A form with a signed acknowledgement is being required of all VDOE committee members.

Discussion on topics for August newsletter:

  1. District financial update is the theme of the August newsletter – Sept 28th Commissioners meting will be a “State of the District” meeting with financial detail
  2. Capital reserve funds update
  3. Any beach water testing updates to be provided by PD
  4. DPW and Summit pumphouse upgrade status
  5. Kayak rack space assignment procedure for 2020 options discussed IP looking into possibilities
  6. Reinach water tank project schedule - update to be provided by KK
  7. John Corcoran and William Schwab evaluation of VDOE budget
  8. Mention of EPOA Pig Roast on August 18th

Discussion on adding additional “No Dogs on Beaches” signs to be in more obvious locations in response to recommendation from the Madison Police.

Environmental Committee asked by Commissioners to investigate options to make Muddy Beach area more inviting.

Public Comment/Scheduled Appearances:  None

Next Meeting Scheduled for Tuesday August 27th at 6PM at Lodge.

7:00 PM KK makes motion to adjourn.  IP seconds.   Motion passes 2-0.

Respectfully submitted – Kathy Koziell (Secretary)

•

 VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

August 8, 2019

The Board of Commissioners met at 9:00 am on Thursday, August 8, 2019.  In attendance were Commissioners Adam Leiser, Kathy Koziell and Jay Buckley.  Also in attendance was Mark Graffam.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 9:10 am Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Kathy Koziell seconds.  Motion passed 3-0. 

Action list is reviewed and discussed.    

2. Highway Department Report 

3. Water

4. Administration

Grader lease has been reviewed.  No pre-payment penalty exists.  Current payoff is $111,000.   

Water meter analysis.  Adam Leiser discusses that the costs of the system are fixed costs.  Adam Leiser makes a motion to approve the water meter analysis.  Kathy Koziell seconds.  Discussion on time frame and review to be done by Jay Buckley.  Jay Buckley outlines that all the information needs to be reviewed prior to a discussion.  Confirmation that water meter analysis is public document.  Jay Buckley outlines that review is in process.  Adam Leiser states taking too long, this needs to be completed and done with.  Adam adds that meters should not be added in the VDOE.  Discussion on devisive issue, finalize and move forward.  Jay Buckley discusses contact with Rick Skarinka.  This contact was not authorized by the Board.  Adam Leiser outlines no decision; Administrator clarifies that decision to contact State officials is a decision.  Jay Buckley discusses that there are other ways to bill; other communities have handled this and input should be reviewed.  Jay Buckley outlines meters can be beneficial to help with leak detection and usage.  Jay Buckley wants to review the information; adds Adam is wasting time discussing this now.  Adam responds do not continue with this.  Adam adds that the money that would be spent to install meters would be better used to replace old water pipes thus reducing leaks.  Jay outlines need to take time to review; not a priority.  Motion failed 1-2 with Jay Buckley and Kathy Koziell against approving now prior to review of the additional information.   

No dogs on signs beach have been priced at $17 - $20 per sign.  Discussion on need for visible signage as outlined by Madison Police.  Kathy Koziell discusses updating the signs.  Waiting for next spring to order is discussed for budgetary reasons. 

Beach testing results are discussed.  Adam Leiser asks Mark Graffam about this topic.  Mark Graffam outlines that manner of stopping the testing was his issue; this was not advertised in advance.  Issue is not notifying public in advance that the testing would not be done.  Notice was in July newsletter; one month too late.  Adam Leiser makes a motion to ask Communication Committee to do newsletter twice per month.  Kathy Koziell seconds.    Adam states that he is frustrated stuff is not getting done.  Adam discusses too slow; website has not been done yet; feels stuff is not getting done.  Motion tabled.  Kathy will reach out to Chairman of Committee.  Adam reads Mission Statement of Communication Committee.  Adam questions if committee is doing that.  Jay Buckley outlines they are doing this; newsletter has been well done.  Notices could have been placed by VDOE or email blast could have been done to notify the public that the beach testing would not be done this year.  Adam makes recommendation that the Communication Committee meet every other week to evaluate and recommend action.  Jay accepts responsibility for the Board that notice was not given.  Adam discusses website update and motion to make updates.  Discussion that Communication Committee has not given any recommendations for updates.  Adam reiterates that things are not getting done fast enough.  Mark adds that primary point was not notifying the public.  Outlines detail that in prior years process allowed for retesting Wednesday to get results Friday.  Discussion on testing being handled by EPOA and not by the Board.  Discussion on positive test results received.  Adam outlines lack of funds to pay for this testing this summer.  Mark outlines including all factual information in any discussion with voters.  Details need to be included.  Going forward with a warrant article will be done.  Jay outlines that if article were to pass, a plan for testing could then be established.  Discussion on having plan to relay to voters when presenting the article is held.  Adam Leiser makes a motion to have Environmental committee create formal proposal on how testing will be done.  Kathy Koziell seconds.  Adam outlines that this should be part of plan that will be given to the voters.  Discussion on funding for all testing and allowance for retesting within the warrant article is held.  Motion passed 3-0.   

Adam Leiser delivers the drafted response to Mark Graffam.    

Enforcing Ordinances question from Highway is discussed.  Adam Leiser motion instruct DPW to contact law enforcement if violation seen.  Kathy Koziell seconds.  Jay Buckley discusses DPW not taking time to contact law enforcement with.  Motion passed 2-1 with Jay Buckley against DPW taking time. 

5.  Accounts Payable

6.  Minutes

Adam Leiser makes a motion to approve the minutes of July 27.  Kathy Koziell seconds.  Motion passed 3-0.   

Adam Leiser makes a motion to amend the August 1 minutes to include the dollar amount of the manifest as $51,962.62 and approve as amended.  Jay Buckley seconds.  Motion passed 3-0. 

7. Commissioners Reports

Jay Buckley discusses input from neighbor regarding financial guidance on spending.  Information will be sent for distribution. 

Jay Buckley attended Planning Board meeting last night regarding replacement of Sheriff’s Tower on Oak Hill.  New structure will be 110 feet.  Discussion on existence of ledge and ability to pin to the rock was held.  Fall zone was discussed, could hit cabana, could hit Summit pump house and Coleman Tower as well as private property.  Discussion on insurance and coverage would exist.  Discussion on payment to VDOE from the Sherriff’s Department or from Conway is held.  Mark Graffam outlines Sherriff’s Department and wear and tear on road and use of cabana building that could be compensated for.  Adam Leiser makes a motion to add review of contract for possible addition of a charge as a low priority for 2021 review.  Kathy Koziell seconds.  Motion passed 3-0. 

Discussion on phone system is held.  Belief the issue is fixed is stated.  Adam requests clarity on calling 911 for emergency situations. 

Jay Buckley recommends having only one cell phone for DPW.  Phone could be exchanged based on who is on call.  Adam discusses having walkie-talkies instead of cell phones as an option.  Options will still be looked into.  Jay outlines trying to resolve the on-call situation.  Discussion ensues on compensating Kelly an additional $100 per month for being primary on-call person.  Looking into solutions is being done.  Discussing with Kelly will be held.  Adam asks Jay if he has had the approved discussion with Josh Jennings.  Jay states that he has not.  Adam continues to show frustration at not having documentation and information.  Adam states Jay should do more work and should complete projects or determine if he should remain on Board.  Jay will take under advisement. 

Jay discusses need to raise funds for highway work for part time help for planned workload; $4,000 is target. 

Adam questions using Road Construction CRF for salary of part time employees as this is directly related to road construction.  Adam Leiser makes a motion take funds for paying Rhonda from Office Equipment CRF.  Kathy Koziell seconds.  Discussion ensues on verbiage used in outlining savings.  Motion passed 3-0. 

Adam Leiser makes a motion to move Middle Shore driveway culverts and salaries for this project to Road Construction CRF.  Kathy Koziell seconds.  Discussion on using CRF funds in this manner is held.  Motion passed 3-0.    

Discussion on electrical review of DPW II.  Lights will be looked at with electrician this afternoon. 

Adam discusses negotiating with employees.  Would like to discuss in non-public session.  States discussion is compensation.  Kathy Koziell states go into non-public session and determine.  Review of 91-A wording is held.  Mark Graffam outlines that this should be public, not reviewing performance – review of scheduling should be done in public as it relates to tax-payer funds.  Discussion on non-public session and right of employees to be present during discussion is held.  Adam reviews email from NHMA.  Mark outlines that not enough information is at hand to determine if proposed discussion should be public. 

Canceling the review of Burgdorf is discussed.  Adam Leiser makes motion to cancel the work requested for budget savings.  Kathy Koziell seconds.  Motion failed 0-3. 

Adam Leiser makes a motion to have White Mountain Survey complete work in first two weeks of January for receipt prior to annual meeting.  Kathy Koziell seconds.  Motion passed 3-0. 

Adam Leiser makes a motion renters guidance letter to Select Real Estate and other rental places requesting document be distributed to renters.  Kathy Koziell seconds.  Jay questions authority and language to be used in distribution.  Motion passed 2-1 with Jay Buckley against as not within VDOE rights. 

Adam mentions inviting Rick Skarinka, Chris Albert, Chris Hodgson and Ian Hayes to the meeting on September 28.  Discussion on others that may be appropriate to invite is held.  This will be discussed again going forward for finalizing list.   

Email from Ken Thomas regarding financing of the water tanks is discussed.  Discussion on payment of interest rate for tank loan in 2019 is outlined.  Taking money in 2019 is discussed. 

Allocating remaining funds on interest raised 2019 payment to 2020 payment is outlined as an option.  Having bidders’ numbers is discussed.  Adam requests written confirmation bank can turn around loan if application is finalized in early December.  Adam will send comparison information on a 10 year vs 20 year loan; could be up to $250,000.    

Adam Leiser makes a motion to send a thank you letter Charlie Krautmann.  Kathy Koziell seconds.  Motion passed 3-0.  Adam Leiser makes a motion to have draft prepared and allow Commissioners to sign out of session.  Jay Buckley seconds.  Motion passed 3-0.

Discussion on forwarding alarms from SCADA is held; this cannot be done.  Discussion on recent water outage on Reinach side is held.  SCADA alarms did not go off that morning to alert the water operator.  Tom Therrien is scheduled to be here tomorrow for SCADA updates needed. 

Little Loop project being done by the DPW off hours is held; doing this during normal work hours is outlined.  Freeing up hours for part time employee Tony Eldridge will be done by charging this work to the Warrant Article. 

Adding Reinach information to website is discussed.  Adam Leiser makes a motion to add the Reinach tank documents to Water Committee page.  Jay Buckley seconds.  Motion passed 3-0. 

Discussion on signing 91-A document by the committee members is held.  Adam Leiser makes a motion to distribute to Board of Commissioners for signing by committee members.  Kathy Koziell seconds.  Motion passed 3-0. 

Adam Leiser discusses emails from Larry Leonard.  Committee guidelines will be sent. 

Discussion on updating employee rights within employee handbook is held.    

8. Signature Items 

26 Diessbach contact is presented.  Adam discusses opening dialogue with persons and working together.  Would like to reach out and shake the persons hand.  Discussion on enforcement of legal violation of VDOE right of way.  This could be done as a Board.  Jay outlines that the Board should contact in writing.  Mark Graffam outlines that there does not appear to be agreement amongst Board.  Kathy Koziell makes a motion to allow Adam to contact 26 Diessbach to address issue.  Adam Leiser seconds.  Motion passed 2-1 with Jay Buckley against as this should be in writing.   

Bob D’Ambra response is reviewed.  Adam Leiser makes a motion to sign this letter.  Kathy Koziell seconds.  Kathy outlines that she saw this person on the beach with his dog.  Resident did not like Muddy Beach area.  Kathy Koziell informed Mr. D’Ambra of the vote of the Board to have the Environmental Committee evaluate the area for better access.  Adam questions authority for this discussion; Board did not grant authority.  Statement that discussion was passing on information already voted by Board that exists as a public document.  No authority would be needed.  Motion failed 0-3 as it is unnecessary to send this letter.   

Work Order 1156 is presented.  Adam Leiser makes a motion to sign WO 1156 for disconnection of the leaking scenic overlook water hookup.  Kathy Koziell seconds.  Motion passed 3-0. 

Graffam response has already been reviewed. 

9. Correspondence

47 Eidelweiss Drive has requested an update on the culverts at the end of the driveway.  Adam Leiser discusses inviting residents in for discussion. States that VDOE should repair prior to requesting driveway repairs.  Adam Leiser motion letter 47 & 49 Eidelweiss Drive stating that work will be done upon return of grader to correct drainage that will be signed out of session.  Kathy Koziell seconds.  Motion passed 3-0.   

Meta Stahlberg has requested to be included in any discussion on Porridge Shore Beach.  Adam discusses meeting at Porridge Shore Beach with Nordel Gagnon and Kevin Ackert.  Others were in attendance.  Discussion on support for concept of updating the beaches to correct runoff.  Adam outlines grading of road on Porridge Shore to keep runoff from entering the pond.  Statement that Nordel Gagnon will remove two trees and limb a third tree as well as may be willing to grant an easement for storm water runoff is made by Adam Leiser.  Mr Gagnon will complete the tree work in September and will contact his Attorney for drafting of a storm-water runoff easement.  Landscape design is needed to move forward with permits from DES.  Mark Graffam discusses a perched beach.  This holds back all sand from entering the pond.  All options will be looked into.  Locating a landscape designer is outlined.  Adam Leiser makes a motion to ask Mark to look for a designer to assist Environmental Committee in design for Porridge Shore Beach.  Kathy Koziell seconds.  Jay Buckley moves to amend to place on VDOE website to locate volunteer designer to work with Environmental Committee and Board of Commissioners to work on design for Porridge Shore Beach.  Adam Leiser seconds.  Motion passed 3-0. 

Discussion on water at 31 Interlaken.  Ian Hayes has stated that the leak is not at this location but is surfacing there.  May be the service line.  Jay Buckley makes a motion to contact Ian Hayes today for update on leak and steps of action.  Steps to be distributed to Board of Commissioners.  Kathy Koziell seconds.  Discussion on water surfacing on VDOE property at mouth of driveway.  Adam discusses having DPW dig random spots to locate leaks.  Use of outside excavation with experience digging near water lines is outlined as process; not DPW.  Motion passed 3-0. 

10. Scheduled Appearances

11.  Public Comment

12.  Other Business   

The trees on Reinach Place have been removed secondary to discussion with property owner by Adam Leiser.   

Committee member agreement is reviewed.  Kathy Koziell outlines 91-A document.  Can be phrased into a mission statement.  Adam Leiser makes a motion to sign the document.  Kathy Koziell seconds.  Review of document is held.  Jay Buckley asks what problem is being solved.  Adam Leiser outlines that Jay was to have this completed and it was not done.  Jay outlines that 91-A document was developed and agreed to.  Jay states that the 91-A document is the guidance to the committee members.  Adam responds that two documents were clearly identified on June 10 meeting minutes and this has not been done.  Adam outlines issue is committee member violated law by contacting engineer and scheduling a meeting without authority.  Adam states should not have happened.  Motion passed 2-1 with Jay Buckley against stating that any violation would be of 91-A and that there is no repercussion of violation of this additional document.     

Thusis culvert is discussed.  Jay Buckley outlines marked up drawing has been completed.  Adam outlines not received 12 hours in advance.  Jay outlines that meeting between Adam and Mark was not permissible as this meeting was outside the vote of Board to have Jay handle.  Water level still needs to go down to see bottom of pipe.  Adam outlines confirming that project needs to be done should be done prior to spending tax-payer dollars prior to this confirmation.  Concerned that request for release of funds for project not yet confirmed as necessary.  Adam discusses getting a camera placed in culvert for confirmation of need.  Mark Graffam outlines spotlight available and DPW can look inside culvert.  Stating misinformation on bottom of culvert being rotted when this is not actually known is outlined by Mark Graffam.  Let the area dry and look inside pipe to evaluate the physical pipe and slope of the pipe.  Pipe is flowing.  Discussion on drawing; rip rap does exist at outlet of proposed pipe.  Kathy Koziell states not part of plan.  Jay Buckley outlines this drawing is not final, this was a review for input by Kelly Robitaille.  Discussion on obtaining permits from DES is held.  Identifying that problem exists is outlined as first step.  Establishing that this is a priority is questioned by Mark Graffam.  Adam Leiser states that he agreed at Annual Meeting to work with Mark Graffam on necessity of this project.  Kathy Koziell outlines stated to wait until August for review so it could be looked at.  Adam is looking for confirmation of necessity.  Adam would like to see design marked out prior to voting yes on any project. 

Culvert will be checked when dry.  Jay will work with Kelly for this information. 

Mark Graffam questions movement seen by Jay Buckley when Kelly Robitaille had shovel on pipe; Jay was able to move culvert easily.  Separation a few feet in seems to exist.              

Little Loop is discussed.  Adam Leiser discusses drainage in the area and funds for this article could handle additional work on Little Loop.  Design has not been finalized.  Adam Leiser states he feels he is doing other persons work as well as his own and he is tired of doing this.  Jay Buckley outlines he has met with Kelly Robitaille on this and is updating the drawings for submission to DES.  Concerns on completing this project are held.  Copy of draft drawing will be sent electronically to Kathy Koziell for review.  This can be done

Adam Leiser makes a motion to allow Kathy Koziell to discuss Little Loop project as she feels necessary.  Kathy Koziell seconds.  Discussion on ability of Kathy to request answers from persons she chooses.  Motion passed 2-0-1 with Adam Leiser abstaining as it is his property. 

Adam Leiser shows a document on his computer for confirmation of a non-public issue to Commissioner Kathy Koziell and Commissioner Jay Buckley.  This direct violation of NH RSA 91-A to garner input from the Board for a document that is not available to be seen by others present or anyone watching the video is outlined by Administrator Nancy Cole and resident Mark Graffam.  It is also pointed out that the taking of a secret ballot during a public session is also a violation of NH RSA 91-A.  Adam Leiser states that he will drop this issue and not discuss during non-public session.    

At 1:12 pm Adam Leiser makes a motion to enter non-public session pursuant to RSA 91-A:3, II (a) employment matters.  Kathy Koziell seconds.  Motion by roll call Adam Leiser yea, Kathy Koziell yea, Jay Buckley yea.  Motion passed 3-0.   

At 1:23 pm Adam Leiser makes a motion to exit non -public session. Kathy Koziell seconds.  Motion passed 3-0. 

Adam Leiser makes a motion to seal the minutes of the non-public session.  Jay Buckley seconds.  Motion passed 3-0.   

At 1:24 pm Adam Leiser makes a motion to adjourn.  Jay Buckley seconds.  Motion passed 3-0. 

Respectfully submitted,

Nancy E. Cole

Administrator