2021 Documents

all 2021 posted documents

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting Minutes

Tuesday January 12, 2021

The Board of Commissioners met at 9:00 am on Tuesday, January 12, 2021.  The meeting was held by phone.  In attendance for the meeting were Commissioners Jay Buckley (JB),  Kathy Koziell (KK) and Paula Doyle (PD).  Administrator Donna MacKinnon (DM) was present but also attending to other District business.  Kelly Robitaille (KR) was in attendance for most of the meeting.

1. Call to Order

At 9:01 am Commissioner Jay Buckley called the meeting to order.    

2. Agenda

No agenda was created for this meeting but JB stated that the primary purpose was to discuss the latest draft for the 2021 budget and warrant.

JB makes a motion to approve this item as the agenda.  KK seconded.  Motion approved 3-0.

3. Discussion

JB announced he had a hard stop at 10:00AM to help DM with outstanding 91-A request from Adam Leiser. 

JB makes a motion to notify Adam Leiser that the district needs 30 additional days beyond prior notification to fulfill request.  KK seconds.  Motion approved 3-0.

KR asked for input on warrant drafts.   KR had asked for a warrant for a new leaf blower to be mounted on the grader.  Estimate for $5,500.  Commissioners agreed to add a warrant article for this item for $6,000.

KR pointed out that warrant article for tree and brush cutting for $7,000 would only cover the roads he had previously mentioned and would not include the water areas that JB had added.  JB to get estimate for clearing of these areas.  Discussion that this should be a separate warrant article since the money would need to be raised by water fees.

KR brought up that the engineering and survey work for Little Loop was not on the draft.  KK and JB agreed that this should be added citing an earlier estimate for $14,000.  KK to find the original estimate and add 10% for potential changes to final number.  PD stated that she was not in support of this warrant article due to unknown nature of costs to do work that might be recommended and the concern that this could be a lot of money for a lightly traveled road.  KR and KK pointed out that the DPW believes that they will be able to do any work themselves but that the survey and engineering was necessary to help guide the project. 

KR inquired about a warrant article for a new furnace.  KK stated that per conversation at last meeting, BOC agreed that this would be funded from the operating budget.

JB proposed that bonus line be brought to zero and that any bonuses would be paid from budget surplus.  KK and PD agreed in principle but were concerned that if budget came in right on, there would be no funding available for bonuses that might be warranted per bonus policy.  KK also recalled that public discussion seemed to favor funding for bonuses at prior annual meetings.  After discussion, all agreed to leave funding in budget for bonuses.

JB proposed a few other changes to the Equipment & Maintenance line items.  After discussion, fuel and tools & equipment were revised slightly.   Other operating expenses were discussed and amended slightly as well.

Water budget was discussed with minor revisions made.

Discussion on warrant articles & budget was completed.

PD requested discussion on January 2021 Newsletter in order to get communication out to district ASAP on this year’s annual meeting process.  Revisions were discussed and agreed.  PD to make final revisions and send to KK for distribution.

DM requested that 2 budget transfers be approved for signature prior to end of meeting per a request made by Treasurer Dinah Reiss.


JB made a motion to transfer $5,500 from the Water Line Extension Fund to the Water Operating Budget for the Tight Tank water line extension.  KK seconded.  Motion approved 3-0.

JB made a motion to transfer $738.51 from the Water Line Extension Fund to the Water Operating Budget for NCWP bills.  KK seconded.  Motion approved 3-0.

4. Public Appearances -None

5. Public Comment - None

Jay Buckley made a motion to adjourn the meeting at 10:30 AM.  Kathy Koziell seconded. Motion passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting Minutes

Saturday, January 9, 2021

The Board of Commissioners met at 9:00 am on Saturday, January  9, 2021.  The meeting was held by phone.  In attendance were Commissioners Jay Buckley, Kathy Koziell, and Paula Doyle.

1. Call to Order

At 9:00 am Commissioner Jay Buckley called the meeting to order.    

2. Agenda

No agenda was prepared as the primary purpose of the meeting was to enter non-public discussion for employment hiring matters.

3. Discussion

Jay asked for reminder that we had made motions to encumber funds for 2 warrant articles in 2020.  Paula Doyle confirmed that they had referring to minutes from 12/16 and 12/21 .

Jay Buckley makes a motion to go into Non-Public at 9:05 am for RSA 91-A:3, ll (b).Paula Doyle seconded. Motion Passed 3-0.

Jay Buckley made a motion to come out of Non-Public meeting under RSA 91-A:3, II(b) and return to Public Meeting at 10:12 am. Paula Doyle seconded. Motion passes 3-0.

No action was taken in non-public meeting.

Jay Buckley makes a motion to Adjourn the Public Meeting at 10:13 am. Paula Doyle seconded. Motion passed 3-0.

Respectfully submitted. 

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting Minutes

Tuesday, January 6, 2021

The Board of Commissioners met at 9:00 am on Tuesday, January 6, 2021.  The meeting was held by phone.  In attendance were Commissioners Jay Buckley, Kathy Koziell, and Paula Doyle.

1. Call to Order

At 9:04 am Commissioner Jay Buckley called the meeting to order.    

2. Agenda

No agenda was prepared as the primary purpose of the meeting was to enter non-public discussion for employment hiring matters.

3. Discussion

Jay Buckley makes a motion to go into Non-Public at 9:05 am for RSA 91-A:3, ll (b).Kathy Koziell seconded. Motion Passed 3-0.

Jay Buckley made a motion to come out of Non-Public meeting under RSA 91-A:3, II(b) and return to Public Meeting at 10:07 am. Kathy Koziell seconded. Motion passes 3-0.

During non-public, a motion was made to seal the minutes of the non-public meeting.

Short discussion on inquiry from realtor on water system availability.  Paula Doyle will draft a response for office to send out upon these types of inquiries.

Discussion about scheduling a follow up planning meeting to discuss and finalize the 2021 warrant and budget. Meeting scheduled for Tuesday, January 12 at 9:00 am.

Kathy Koziell makes a motion to Adjourn the Public Meeting at 10:10 am. Jay Buckley seconded. Motion passed 3-0.

Respectfully submitted. 

Paula Doyle, Commissioner

2021 Annual Meeting Public Notice

The following offices will be open to candidates at the Annual Meeting of the Village District of Eidelweiss on Saturday, March 6th, 2021 To Be Determined at the Madison Elementary School

Commissioner 3 yr term
Treasurer 2 yr term
Clerk 2 yr term

Anyone wishing to file for office may file with the Clerk between January 19th and January 29th. To Be Determined

Final date for submission of petitioned articles is February 2nd 2021. To Be Determined

Public Hearings on the Budget and Warrant Articles will be held virtually (details to follow) at 7:00 p.m. on January 27th and February 3rd (if needed) To Be Determined

Board of Commissioners