VILLAGE DISTRICT OF EIDELWEISS

Asset Management Meeting

Thursday April 7^th, 2022

Meeting started at 9:00am on Thursday April 7^th, 2022.

In attendance for the public meeting are Commissioner Jay Buckley, Commissioner Mike Smith, Donna MacKinnon-Administrator, Alexis Wagoner-Administrator, Doug Prescott, Cathy Conway, Ian Hayes, Nick Sceggell & Devin Currier.

Public Meeting

Purpose of this meeting is to discuss and show where the updates made to the water system are so that Nick Sceggell can update his hydraulic model of the water system and for Horizons to meet with Nick and see the system firsthand.

Nick Sceggell needs to include the Reinach tank improvements, the static pressure at Jungfrau and the Reinach booster and how the water demands are spread into his model. Needs to obtain meter data to help distribute the flow better. The tank levels can help to predict pressure zones. Nick Sceggell needs to determine the location of the new PRV Pit and a location for the PRV that will be placed at Upper Lake View Drive to help alleviate the pressure.  The new PRV Pit could have either a 6’ concrete manhole or an 8’ x 10’ concrete vault.

Discussion on reading meters outside locations using a brass chamber and pad. Could use ultrasonic meters on battery to record data rather than mag meters which require electricity.

Discussion on possibly getting property surveyed for a location of the new PRV Pit. Horizons could reach out to someone they know who could come down if needed. Mentions of having the new PRV Pit closer to the Upper Lake View area for accessibility especially during the winter months. Possibly looking at lot 101-054 for the new PRV Pit. Currently there is 40-45psi coming out of the Upper Lake View PRV.

Discussion on possibly putting the PRV in the pump house and eliminate the need for a PRV Pit. This wouldn’t work since you cannot drop 0 psi to negative psi.

Discussion on timeline for the new PRV Pit. Needs to be completed by 12-1-2022 to receive grant from the state. Jay Buckley states he was informed that they do not have to go through a bidding process but can just pick a contractor. Going to get this in writing.

Nick Sceggell states to get a quote he needs to have the plans ready which include a 2” PRV, possible metering and a choice of either a manhole or vault door.

Discussion on existing PRV at upper Lake View Drive. Jay asks if a new PRV pit is needed at the existing Upper Lakeview location, and all agree that a by-pass of the main coming down from the summit can be made to averting the need for a new PRV pit at the existing site.

Discussion on what Horizons mapping goal is: Hydraulic model that is 1 map which includes all the things (GIS, wells, tanks, pressure zones, etc.).

Horizons timeline is to meet today at 2pm to go over priorities and what is affordable, have a Public Hearing on May 7^th and then have another Public Hearing prior to the May 31^st deadline to go over the draft.

Horizons needs the meter data and where the Village is on water loss. Ian Hayes mentions that the average daily water usage has a low of 60,000 gpd and high of 100,000 gpd. There are 474 homes currently on District water.

Discussion on possibly removing bleeders in the future.

Discussion on age of the pipes, majority of the pipes were put in the 1960’s/1970’s. Pipe quality is determined by age, any recurring problems and risk assessment (if the pipe fails how many people will be without water).

Discussion on what type of pipe material is used throughout the District.

Discussion on financials.

Final overview of the remaining checklist and timeline of things getting completed on Horizons end.

Review of SCADA system on the office computer.

Discussion on potential growth in the District and a need for additional water hook ups. Nick says that his model does not consider the growth factor and how that diminishes pressure and flow as homes are added to the system. Nick questions the potential build out of the District. Jay states there are approximately 1100 lots but not all are buildable and the District owns over 100 lots. Mike says there are 1500 lots in the District. Currently the District relies heavily on the DPW well and the Wells at Muddy Beach would last no more than 3 days alone at peak and about 10 days at a low.

Discussion on DPW Well and current and future capacity to meet District demand.

Jay Buckley, Doug Prescott, Cathy Conway, Ian Hayes, Nick Sceggell & Devin Currier went out in the field to look at the water system.

Respectfully submitted,

Alexis Wagoner, Administrator.