[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/12/CM112816.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 28, 2016

The Board of Commissioners met at 8:00 am on Monday, November 28, 2016. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:04 am the meeting was called to order by Chairman Ron Sandstrom.
Ron Sandstrom makes a motion to contact Mike Smith by telephone for participation in this meeting. Larry Leonard seconds the motion and the motion passed 2-0. Mike Smith is not reached.

1. Agenda

Larry Leonard makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that roads are in good condition. Some icing occurred over the Holiday weekend which was responded to. The F-550 and the Terra Star were used. The backhoe will be looked at by Chadwick BaRoss as it is having a transmission issue. Kelly Robitaille discusses the option of obtaining a new sander for the F-550. Cost estimate is $6,500 for a commercial grade 2-yard sander. The completed list for all road and culvert work completed in 2016 has been completed and will be printed for distribution. Larry Leonard reports a driveway wash out at his property due to the water system flushing that was completed. This will be looked at. Kelly Robitaille reports that salt is being ordered today.

3. Water

The programming within the SCADA system to alleviate the pressure loss on Bristenstock and Blinden has been completed. Muddy Beach booster pumps will now respond prior to the Oak pumps beginning to cycle.

4. Administration

The Asset Management Grant application will be worked on this week.
The payroll report is presented. Ron Sandstrom makes a motion to approve payroll in the amount of $5,866.34. Larry Leonard seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Ron Sandstrom makes a motion to approve 4 checks in the amount of $4,425.75. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes
7. Commissioners Reports

Larry Leonard discusses that a delay in the increase of the new federal minimum for a salaried worker exempt from overtime.
Larry Leonard discusses changing to propane heat at Reinach station for the water system. A chart showing the electricity usage and cost at Reinach is reviewed. Overall system electric usage is reviewed; some stations will show more savings in electric costs by going to off-peak programming than others.

8. Signature Items
9. Correspondence

Granite State Analytical has sent a Happy Thanksgiving notice.

10. Scheduled Appearances

As the representative from Northeast Lightening Protection will not arrive at the office until 9:30 am, Ron Sandstrom requests Larry Leonard meet with the representative for review of protective options for the pump houses.

11. Other Business

The curb stop valve at 23 Huttwil did not operate when the shut off for non-payment of water usage fee was attempted. The valve will be replaced and the customer disconnected until the account is current. Ron Sandstrom outlines making a final attempt at contact with this customer to avoid the need to disconnect once the valve is replaced.

12. Public Comments

At 8:34 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/12/CM111416.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 14, 2016

The Board of Commissioners met at 8:00 am on Monday, November 14, 2016. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance were Kelly Robitaille (hwy), Treasurer Dinah Reiss and Ian Hayes (water operator). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to add a non-public session and approve the agenda as amended. Ron Sandstrom seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that leaves are being removed from roads, culverts and ditches. The culvert to be placed at 43 Oak Ridge Road will be done this week. The F-550 sander will be worked on this week to prepare the truck for winter operations. The 7400 will be outfitted later in the month. The road grader will be outfitted for plowing after Thanksgiving. The tax payer sand pile will be established this week. Discussion is held on scheduling for plowing operations. A three persons schedule will be worked out. Mike Smith makes a motion to contact Norm Garside for pump house shoveling this winter. Ron Sandstrom seconds the motion and the motion passed 2-0. All watercraft will be removed from the beaches and canoe racks this week. The boat in the parking lot will be posted for removal. Driveway applications and proposed permits are reviewed and discussed. Mike Smith makes a motion to sign the Driveway Permit for Operation for 17 Middle Shore Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the Driveway Permit for Construction with conditions as noted for 14 Blinden Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the Driveway Permit for Construction for 1582 Conway Road for access onto Lucerne Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Water

Discussion on completion of the programming for correction of the pressure issues on Bristenstock and Blinden by SCADA programmer Tom Therrien is held. Ian Hayes outlines that discussion with the engineers is continuing on the pressure issue. Ian Hayes will also discuss the throttling back of the valve on Jungfrau that allows flow to Aspen with the Engineers. The materials have been received for the gate valve installation in the DPW yard. The excavation will be contracted through Ian Hayes for this work as exposure of the water main is necessary. If needed, installation may be delayed to spring. Ian Hayes is working with Dana Haley on a heater to be proposed for Reinach. Mike Smith makes a motion to also obtain quotes for Jungfrau and Muddy Beach. Ron Sandstrom seconds the motion and the motion passed 2-0. The quote for the metal conduit for the wires to the wells at Muddy Beach is discussed. Quotes are being requested from electricians Brian Bailey and Tim DiPietro. The 2017 Warrant draft is reviewed. An Asset Management Grant for $20,000, with the $10,000 for the VDOE commitment to be paid from the Water System Capital Reserve Fund, for assessing and repairing/replacing as necessary 16 isolation valves that are most critical to the system operation. If the District does not obtain the grant, the Article will be for $10,000 to be paid from the Capital Reserve Fund. Ian Hayes is asked to list the 16 valves to be exercised. Mike Smith makes a motion to add apply for an Asset Management Grant for a match of $10,000 to exercise, repair or replace isolation valves. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to fund the VDOE matching $10,000 for the grant, if approved, from the Water System Capital Reserve Fund. Ron Sandstrom seconds the motion and the motion passed 2-0. Ian Hayes will review all information collected on the isolation valves over the winter. Updating the Emergency Plan is also on the list of office work to be completed this winter with Ian Hayes. The water system NH DES Sanitary Survey is scheduled for December 13. A request for model booster pumps that should be purchased for Muddy Beach has been sent to Engineer Paul Fluet. A spring 2017 installation is to be planned for the new pumps. Mike Smith makes a motion to have Paul Fluet create a single line drawing for piping within Muddy Beach. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to have Paul Fluet recommend to proper size for the water line from Muddy Beach to Eidelweiss Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to obtain two quotes for the water line extension from Thusis to 65 Appenvel Way. Ron Sandstrom seconds the motion and the motion passed 2-0.
Ian Hayes reports that the curb stop valve to 14 Forclaz was replaced last week. A leak has been detected at this location. Contact with the homeowner is being pursued.

4. Administration

The monthly cash flow report is reviewed. Treasurer Dinah Reiss will request $50,000 from the TAN note be transferred to the operating account.
The balance within the water usage account is discussed. Mike Smith makes a motion to transfer available funds collected through water usage to the Water System Capital Reserve Fund. Ron Sandstrom seconds the motion and the motion passed 2-0.
The postcard mailer will be worked on this week.
The draft for the 2017 Warrant is reviewed. Mike Smith makes a motion to reconsider the vote to place a parking sticker requirement for the beaches on the Warrant. Ron Sandstrom seconds the motion. Discussion ensues with Mike Smith outlining that Gloria Aspinall could be used for compliance checks of all parking lots. Motion is called to a vote and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 20 checks in the amount of $11,728.54. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of November 7 are presented. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Mike Smith makes a motion to have Electrical Engineer Lee Carroll quote lightening protection for the pump houses. Ron Sandstrom seconds the motion and the motion passed 2-0.

8. Signature Items – see Highway
9. Correspondence

Granite State Analytical has sent the monthly water system bacteria test results; clean.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:30 am Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters. Mike Smith seconds the motion. Motion is called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public Session:

Mike Smith makes a motion to give Nancy Cole a bonus of $1,500. Ron Sandstrom seconds the motion. Motion passed 2-0.
Ron Sandstrom makes a motion to give Kelly Robitaille a bonus of $1,250. Mike Smith seconds the motion. Motion passed 2-0.
Mike Smith makes a motion to give Jeff DeMartino a bonus of $250. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to pay bonuses the first paycheck in December. Ron Sandstrom seconds the motion. Motion passed 2-0.
Mike Smith makes a motion to have the District pay 100% for employee health insurance beginning January 1, 2017. Ron Sandstrom seconds the motion. Motion passed 2-0.

At 9:50 am Ron Sandstrom makes a motion to exit Non-Public session and adjourn the meeting. Mike Smith seconds the motion. Motion called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/12/CM110716.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 7, 2016

The Board of Commissioners met at 8:00 am on Monday, November 7, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Burr Phillips of Civil Solutions, LLC (arrived 9:30 am). The meeting was taped for Madison TV.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Ron Sandstrom makes a motion to add a non-public session and approve the agenda as amended. Mike Smith seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

The tax payer sand pile is to be established this week. One application has been received for snow plowing.

3. Water

A quote has been requested for purchase of a propane tank and heater for Reinach station. Muddy Beach and Jungfrau will also be looked at for changing to propane heaters. This item will be added to the action list. Discussion is held on the delay in finalizing the off-peak programming in the SCADA system. This had been rescheduled for last week but was not completed due to an emergency response to another system. The temporary water line at 1 Bristenstock will be drained but left in place for winter. The house will be reconnected to the original feed from Aspen. Ron Sandstrom makes a motion to send a letter to Tom Therrien from the Board for the programming to correct the pumping scenario for correction of the pressure issue on Bristenstock and Blinden by done by next week. Mike Smith seconds the motion and the motion passed 3-0. Extending of isolation valves to six inches below surface is intended for next week. Mike Smith outlines that a curb stop valve located last week is three feet down with no cover over the valve. This will need to be repaired. 7 properties remain with unconfirmed curb stop valve locations from the grouping worked on by Jay Buckley last weekend. 3 houses were posted for pending shut off secondary to non-payment of water usage fees.
Discussion ensues on proposed replacement of the Muddy Beach booster pumps. Mike Smith makes a motion to have Paul Fluet size replacement booster pumps for Muddy Beach. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to convert the electric service at Muddy Beach to 400-amp service. Ron Sandstrom seconds the motion. Discussion on input from Paul Fluet on the need to upgrade the electric service. Mike Smith moves to amend the motion to ask Paul Fluet if the electric service at Muddy Beach should be upgraded to 400-amp service. Ron Sandstrom seconds the amendment and amendment passed 3-0. Motion, as amended, is called to a vote and the motion passed 3-0.

4. Administration

A safety meeting was held with the highway department crew last Friday.
An Asset Management Committee meeting is scheduled for tomorrow at 4 pm.
The budget is reviewed. Line items and overall budget status are reviewed and discussed.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $4,776.40. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
Proposed 2017 budgets are reviewed. The changes made last week resulted in a reduction to $467,861. Mike Smith makes a motion to accept this proposed budget and place on the website with notations for the major increases including medical, new Oak Ridge Road loan payment and property-liability insurance premium increase. Ron Sandstrom seconds the motion and the motion passed 3-0.
The listing of potential article items for the 2017 Warrant are reviewed and discussed.
Mike Smith makes a motion to not include the hill on Middle Shore at Geneva on the warrant. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include an article for sale of the Lodge ‘as is’ with a listing price of $199,000. Ron Sandstrom seconds the motion. Discussion on including outline of plan with the handout document for the meeting. Motion is called to a vote and the motion passed 3-0.
Mike Smith makes a motion to include an article for $40,000 for Lodge repairs. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against including this item as he feels it may confuse persons to repair a building to be sold.
Ron Sandstrom makes a motion to include an article to close the Lodge. Mike Smith seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include creation of a Capital Reserve Fund for water system tanks in the amount of $20,000 to be included in the water usage fee. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include a sticker program for parking at the beaches. Ron Sandstrom seconds the motion. Discussion ensues on process to be established, updating of the Beach Ordinance, and option of beginning with canoe rack space assignment instead of parking passes. Motion is called to a vote and the motion failed 1-2 with Ron Sandstrom and Larry Leonard against a parking sticker program.
Ron Sandstrom makes a motion to include a sticker assignment program for canoe rack spaces. Mike Smith seconds the motion and the motion passed 2-1 with Larry Leonard against assigning spaces; leave the racks first come first serve.
Ron Sandstrom makes a motion to purchase a vacuum system for leaf removal from ditches from the Highway Equipment CRF and not include on the warrant. Mike Smith seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include an article for Reinach pressure zone engineering and design in the amount of $16,5000 to be included in the water usage fee. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to not include funding for tree limb removal and brush cut back on the warrant. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include an article to change the classification of two or three Class VI roads to Class V each year. Ron Sandstrom seconds the motion. Discussion ensues on the outline of how residents on Class VI roads can work towards and request reclassification of the road to Class V status on the website. Motion is called to a vote and the motion failed 0-2-1 with Mike Smith abstaining from this vote.
Mike Smith makes a motion to not include crack sealing for Lugano. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to include engineering for Little Loop Road in the amount of $5,000. Ron Sandstrom seconds the motion and the motion passed 3-0.
The Town of Madison has produced and abated a tax bill for the lot at 11 Lakeview which was donated to the District in August.

5. Accounts Payable
6. Minutes

The minutes of October 31 are presented. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Mike Smith makes a motion to complete the remaining portion of the Eidelweiss Drive culvert installation in the spring. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith discusses waiting for spring to pour the concrete pad behind DPW II.
Ron Sandstrom discusses not waiving any fees for watercraft not removed by November 11 once impounded by the District.

8. Signature Items

A letter to the EPOA outlining lack of funding for tree removal at the Lodge entrance is presented. Mike Smith makes a motion to sign the letter. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 165 is presented. Mike Smith makes a motion to approve purchase order 165 in the amount of $1,400 for parts for sanders and plows. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 166 is presented. Mike Smith makes a motion to approve purchase order 166 in the amount of $2,300 for salt. Ron Sandstrom seconds the motion and the motion passed 3-0.
A letter to Larry Sodano is presented. Mike Smith makes a motion to sign the letter thanking Larry Sodano for his work on the Asset Management Committee and inviting him to stay active with the team as a non-voting member of the Committee. Larry Leonard seconds the motion and the motion passed 3-0.

9. Correspondence

The third party electric supplier has sent the October savings report showing $316 saved.
Granite State Analytical has sent a newsletter wishing Happy Thanksgiving to all customers.

10. Scheduled Appearances

Burr Phillips of Civil Solutions LLC discusses engineering needs for the District. He is the Engineer for Bartlett and Jackson. Current rate is $85/hour. Ron Briggs is primary surveyor used for projects. Discussion is held on local recommendations for Mr. Phillips and general road and water system engineering needs for the VDOE.
11. Other Business

Colin Preece of the snowmobile club would like to schedule a walk trhough for the two lots that the new proposed trail would cross. Mike Smith will attend; if unavailable, Larry Leonard will attend.

12. Public Comments

At 10:22 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, 11 (a) employment matters. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea; Mike Smith yea; Larry Leonard yea and the motion passed 3-0.

No motions were made during non-public session.

At 10:45 am Ron Sandstrom makes a motion to exit non-public session and adjourn the meeting. Mike Smith seconds the motion. Motion called via roll call Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/12/CM103116.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 31, 2016

The Board of Commissioners met at 8:00 am on Monday, October 31, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (hwy), Treasurer Dinah Reiss and Ron Cranshaw. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to add a non-public session and approve the agenda as amended. Ron Sandstrom seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the roads are holding well with the recent rains. The Terra Star has been outfitted for winter operations. The F-550 sander will need a chain and bearings at an estimated cost of $650. Plow edges are needed for the International 7400 at an estimated cost of $250. Rubber edges are recommended for early winter and spring plowing to protect the roads when soft in early winter and late spring at an estimated cost of $400. Total needs for full winter set up is $1,350. Mike Smith makes a motion to approve up to $1,400 for edges, chain and bearings. Ron Sandstrom seconds the motion and the motion passed 3-0. The response to the help wanted ad has resulted in one application and two phone calls. The callers were both hesitant when the on-call status of the position was confirmed. Kelly Robitaille outlines that one reliable part time employee would be manageable.
Trees came down over the weekend on Bristenstock and Middle Shore. The tree on Bristenstock resulted in a call out Sunday morning. The roads are made passable and the trees will be removed today. The first culvert to be placed on Eidelweiss Drive will be done this week. Sand is being delivered and fill removed by Brandon Drew of High St Sand & Gravel. Salt is discussed. The salt side of the tent is ¾ full. Mike Smith makes a motion to order a load of salt after November 15. Ron Sandstrom seconds the motion and the motion passed 3-0. A puddle which forms at the intersection of Blinden and Interlaken is discussed. A culvert may be needed to move this water across the road into established drainage. This will be looked at. Kelly Robitaille reports that the Big Loop culvert was cleaned on Friday. The materials the beavers use to block the culvert were removed.
Curb stop valve (CSV) locating is discussed. Mike Smith outlines that CSV’s have been located as far as 3 feet underground. Mike Smith makes a motion to use the backhoe as needed for CSV locating efforts. Ron Sandstrom seconds the motion. Discussion ensues on other focus for the Highway Department and the lateness in the year for exposing valves. Motion is called to a vote and the motion passed 3-0.
Upcoming classes offered by the UNH Technology Transfer Center (UNH T2) are discussed. Kelly Robitaille will need to recertify with the culvert maintainer program. A class will be identified for enrollment. There is a Green Snow Pro class on November 15 available. Ron Sandstrom makes a motion to enroll Kelly Robitaille and Jeff DeMartino in the class. Mike Smith seconds the motion and the motion passed 3-0.

3. Water

Information is expected from the engineers and water operator on protection of the temporary line at 1 Bristenstock and for recommendations on alleviating the pressure loss that occurs at this property. If information is not received, establishing a conference call for Monday, November 7 during the Commissioners meeting with the engineers and water operator is discussed. This will be set up if needed.
The requested quote from the electrician for placing of the metal conduit at Muddy Beach to protect the lines from wells to the pump house has been received. Quote is $5,900 with placement of a secondary protected line. Mike Smith makes a motion to approve placement of the conduit for Muddy Beach. Ron Sandstrom seconds the motion. Discussion ensues regarding obtaining of a second quote. Mike Smith withdraws the motion. Mike Smith makes a motion to obtain a second quote. Ron Sandstrom seconds the motion and the motion passed 3-0. Ron Sandstrom makes a motion to obtain a quote for lightening protection, by location, for all pump houses. Larry Leonard seconds the motion and the motion passed 3-0.
Dana Haley is working with Ian Hayes to estimate pricing for placing of a propane tank and heater at the Reinach station.
Larry Leonard outlines that a puddle exists near the end of a driveway on Eidelweiss Drive across from Big Loop. The area will be checked for a possible CSV leak.

4. Administration

A safety meeting will be scheduled for Friday, November 4 at 12:30 as Kelly Robitaille will be on vacation November 7.
The Asset Management Committee is discussed. Reduction of the Committee size to 5 persons is discussed. Re-validation of intent for the 5 members will be done. Mike Smith makes a motion to reduce the Asset Management Committee to the 5 persons whom have attended the most meetings. Ron Sandstrom seconds the motion and the motion passed 3-0. Thank you letters to the other members not among the 5 chosen will be sent.
Health insurance options for January 1, 2017 are reviewed and discussed. For the District to reimburse employees for a portion of the higher co-pay option, a flexible spending account or health insurance savings account would need to be established. As these accounts carry administrative fees and tax implication to employees, pursuit is not recommended. Mike Smith discusses establishing a bank account of $100 per employee for reimbursement of $10 per medical visit for which a $20 co-pay is charged. Mike Smith makes a motion to approve the AB20, $20 co-pay plan for 2017. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to review reimbursement options for employee co-pays in 2017 with the elected 2017 Board of Commissioners. Ron Sandstrom seconds the motion and the motion passed 3-0.
Proposed budgets for 2017 are reviewed and discussed by line item. Clarification of water system and highway line items will be completed on the spreadsheet.
Larry Leonard makes a motion to reduce administration/supplies to $2000. Mike Smith seconds the motion and the motion passed 3-0.
Larry Leonard makes a motion to reduce administration/printing to $3,000. Mike Smith seconds the motion and the motion passed 3-0.
Larry Leonard makes a motion to reduce administration/telecommunications to $1,600. Mike Smith seconds the motion and the motion passed 3-0.
Larry Leonard makes a motion to reduce administration/safety to $1,000. Mike Smith seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce legal to $4,000. Larry Leonard seconds the motion and the motion passed 3-0.
Larry Leonard makes a motion to reduce Bldngs & Grounds/electricity to $2,300. Mike Smith seconds the motion and the motion failed 1-2 with Mike Smith and Ron Sandstrom against as this reduction is too close to actual to incur any cost increase.
Mike Smith makes a motion to reduce Misc/Training/Cklist to $1,000. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce fuel to $14,500. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce salt to $14,000. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to increase gravel to $15,000. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce subcontract equipment to $3,500. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce street lighting to $1,250. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce parks & rec to $7,000. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce water/electricity to $23,000. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to reduce water/pump house repairs to $42,000. Larry Leonard seconds the motion and the motion passed 2-1 with Ron Sandstrom against reducing this line item.
Mike Smith makes a motion to reduce water/treatment to $4,000. Larry Leonard seconds the motion. Discussion on potential need for two NaOH fills next year is held. Motion is called to vote and the motion failed 1-2 with Mike Smith and Ron Sandstrom against reducing a line item to below needs.
Mike Smith makes a motion to increase water/engineering to $3,500. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to increase water/heating to $2,250. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against increasing this line item.
Mike Smith makes a motion to reduce water/telemetry to $4,000. Larry Leonard seconds the motion and the motion passed 3-0.
Other items that may be included on the 2017 Warrant are discussed. These items include repair to the hill on Middle Shore at Geneva; lodge repairs; establishing a CRF for water system tanks; vacuum system for leaf removal from ditch lines; crack sealing of Lugano; establishing a beach parking sticker pass; and engineering of Little Loop Road for drainage corrections.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 9 checks for $16,155.08. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes

The minutes of October 24 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Larry Leonard reports that Burr Phillips, engineer, will attend next Monday’s meeting.

8. Signature Items

Letter to property owner of 55 Eidelweiss Drive is presented. Mike Smith makes a motion to sign the letter regarding needed changes to the driveway at 55 Eidelweiss Drive for protection of the road. Ron Sandstrom seconds the motion and the motion passed 3-0.
Letter to the property owner of 14 Blinden is presented. Mike Smith makes a motion to sign the letter regarding placement of a driveway culvert without a permit. Ron Sandstrom seconds the motion and the motion passed 3-0.
Letter to property owner of 1582 Conway Road is presented. Mike Smith makes a motion to sign the letter regarding creation of a new driveway without a permit. Ron Sandstrom seconds the motion and the motion passed 3-0.
Letter to the property owner of 43 Oak Ridge is presented. Mike Smith makes a motion to sign the letter outlining the intended corrections to the driveway culvert at this property. Ron Sandstrom seconds the motion and the motion passed 3-0.
Work Order 1133 is presented. Mike Smith makes a motion to sign work order 1133 for corrective replacement of the driveway culvert at 43 Oak Ridge Road. Ron Sandstrom seconds the motion and the motion passed 3-0.
Work Order 1132 is presented. Mike Smith makes a motion to sign work order 1132 for driveway inspection of completed driveway at 17 Middle Shore. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 164 is presented. Mike Smith makes a motion to approve purchase order 164 in the amount of $555 for directional flow arrows for the pump houses. Ron Sandstrom seconds the motion. Discussion ensues with Larry Leonard outlining a less costly alternative that was located on line. Alternative previously reviewed and not acted upon as stick on arrows will not stay in place on the pipes secondary to the dampness within the pump houses. Motion is called to a vote and the motion passed 2-1 with Larry Leonard against the costlier option.

9. Correspondence

NH DES has sent notification of a 2017 Asset Management Grant. Mike Smith makes a motion to request the Asset Management Committee meet to review and make recommendations on this grant and possible application by the VDOE prior to November 14. Ron Sandstrom seconds the motion and the motion passed 3-0.
NH Municipal Association has sent the bi-weekly NewsLink.
Mark Norton has sent a request for reduction in fees for retrieval of water craft which has already been discussed.
The monthly rental check for the Coleman Tower Site has been received.

10. Scheduled Appearances

Ron Cranshaw has come to the meeting to request a reduction to the $100 fine for retrieval of his kayak. The kayak was left on a beach and impounded. Mike Smith makes a motion to reduce the fine to $50. Larry Leonard seconds the motion. Discussion ensues on reducing fees and compliance with regulations as stated. Motion is called to a vote and the motion passed 2-0-1 with Ron Sandstrom abstaining. Ron Sandstrom makes a motion to recommend reduction of the fine to $50 per watercraft within the policies at the Public Hearing to be held January 20, 2017. Mike Smith seconds the motion and the motion passed 3-0.
A written request for reduction of the $100 fine per watercraft has been received from resident Mark Norton for his two watercrafts that have been impounded. Mike Smith makes a motion to reduce the fine to $100 total. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining from reducing posted fines.

11. Other Business

The UNH T2 classes and reduction of Asset Management Committee size have already been discussed.

Mike Smith makes a motion to approve a time off request from Nancy Cole. Ron Sandstrom second the motion and the motion passed 3-0.
Mike Smith makes a motion to approve a time off request from Kelly Robitaille. Ron Sandstrom seconds the motion and the motion passed 3-0.

12. Public Comments

At 10:10 am Ron Sandstrom makes a motion to enter Non-Public session pursuant to RSA 91-A:3, 11 (c) reputation. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea; Mike Smith yea; Larry Leonard yea and the motion passed 3-0.

No motions were made during non-public session.

At 10:22 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Ron Sandstrom seconds the motion. Motion called via roll call Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/11/CM102416.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 24, 2016

The Board of Commissioners met at 8:00 am on Monday, October 24, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to approve the agenda as presented. Mike Smith seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that all roads were checked this morning and are in good shape with the recent rains. 3 inches of rain fell over the weekend. All culverts have been inspected and cleaned to below the 50% level. The whirl-a-way was used where needed. Kelly Robitaille met with the property owner of 58 Oak Ridge Road. A driveway culvert will not correct the issue this driveway is having as the driveway slopes away from the road. The area will be sloped away from the end of the driveway to better protect the driveway from road runoff. 43 Oak Ridge Road is discussed. Information on this complaint has been located that dates to 2006. The culvert under the driveway will need to be raised and the outlet area filled for safety of travelers. Mike Smith discusses sending a letter to the property owner that the work will be done by the DPW. Mike Smith makes a motion to raise the culvert, move the culvert down slope for better effectiveness, and fill the inlet and outlet areas with rip rap by November 10. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille states that all equipment is in good condition. The Terra-Star will be outfitted for winter operations this week. Part time snow plow operators are discussed. One application has been received. The need for a backup plan in the event of an emergency is discussed. Mike Smith makes a motion to run the ad again. Ron Sandstrom seconds the motion and the motion passed 3-0. All culvert and road work completed this year will be updated by Kelly Robitaille and turned into the office. Sand deliveries are scheduled to begin today from High Street Sand & Gravel. Fill will be removed from behind DPW II for return trips to the High Street pit. Eidelweiss Drive culverts are anticipated for installation next week. Tony Eldridge will be applying for two vacation days to assist in this work. Protection of picnic tables and rafts on the beaches is discussed. The picnic tables will be stood on end. The ladders will be removed from the rafts. The beaches will be smoothed from the tire tracks currently existing from removing the rafts.

3. Water

The new panel at Reinach station was installed last week. A follow-up will be sent to Ian Hayes on the pressure tests for Blinden and Bristenstock.

4. Administration

A safety meeting is scheduled for November 7 following the Commissioners meeting.
The isolation valve form has been updated by Ron Sandstrom. The update includes addition of flow and shut down information for each valve. The sketch area will be increased in size and the photograph box removed. The next Asset Management meeting is scheduled for November 13th at 10 am.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,918.34. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
The Workers Compensation insurance renewal is reviewed. Mike Smith makes a motion to accept the renewal as presented. Larry Leonard seconds the motion and the motion passed 3-0.
The Unemployment Compensation insurance renewal is presented. Mike Smith makes a motion to accept the renewal as presented. Larry Leonard seconds the motion and the motion passed 3-0.
The health insurance renewal is presented. Ron Sandstrom makes a motion to renew the health insurance using the AB10 plan. Mike Smith seconds the motion. Discussion ensues on additional savings on monthly premium for employees and the District if the $20 co-pay plan is chosen. Discussion ensues on reimbursing employees $10 for any $20 co-pay paid. The option of reimbursing in this manner will be looked into. Ron Sandstrom withdraws the motion for additional information to be obtained.
The motion log is reviewed. A question of establishing a meeting with local engineer is raised. Setting the meeting for a Monday Commissioners meeting will be done.

5. Accounts Payable
6. Minutes

The minutes of October 3 are presented. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0-1 with Mike Smith abstaining as he was not in attendance.
The minutes of October 5 are presented. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0-1 with Mike Smith abstaining as he was not in attendance.
The minutes of October 17 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports
8. Signature Items

Driveway permit for construction for 1 Schwyz is presented. Mike Smith makes a motion to approve the Driveway Permit for Construction for 1 Schwyz. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion ensues on updating the penalty provision of the Driveway Ordinance. A penalty of up to $175 per day for any infraction is currently shown. Mike Smith makes a motion to update the penalty to a $500 fine. Ron Sandstrom seconds the motion and the motion passed 3-0. Wording will be drafted for review by the Board. The Ordinance will also be checked for wording regarding driveway channel grates.
Work Order 1131 is presented. Mike Smith makes a motion to approve work order 1131 for installation of the gate valve and blow off on the DPW water line. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against expending these funds at this time.
Purchase order 136 is presented. Mike Smith makes a motion to approve purchase order 136 for sand in the amount of $4,000. Ron Sandstrom seconds the motion and the motion passed 3-0.
A letter to the Malkasian’s of 19 Oak Ridge Road is presented. Mike Smith makes a motion to sign the letter outlining the result of the October 5 Engineers review and confirmation of the completion of the repairs to the road in the area. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the pH readings for October. Readings are in correct range.
Suzanne Malkasian has requested the results of the October 5 engineering review in writing with confirmation of the completed road repairs to the area. This has been done.
Shawn’s Tree Service has sent a quote for removal of trees over the walkway to the Lodge. Quote is for $2,970. Mike Smith makes a motion to send a letter to the EPOA with the quotes stating that VDOE cannot fund this work at this time. Ron Sandstrom seconds the motion and the motion passed 3-0.
Health Trust has sent the 2017 rate information for available plans. This has been reviewed.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:00 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/10/CM101716.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 17, 2016

The Board of Commissioners met at 8:00 am on Monday, October 17, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (hwy) and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that roads are in good shape. Material is being delivered to the property owner on Bern. Brandon Drew of High Street Sand & Gravel will deliver sand and remove fill this week. Culverts on Oak Ridge Road are discussed. #43 is discussed. The driveway culvert has been looked at. Kelly Robitaille outlines that no changes have been made in the area that is creating this issue; the driveway culvert was installed too low for the ditch line creating the primary problem. Discussion ensues regarding if this is a VDOE issue or a property owner issue. Mike Smith makes a motion to have each Commissioner look at the driveway for further discussion. Ron Sandstrom seconds the motion and the motion passed 3-0.
Proposed budgets for 2017 are reviewed. Ron Sandstrom outlines that a focus on ditching and culvert cleaning should be established for 2017. Asphalt road needs are discussed. Larry Leonard discusses crack sealing needs of asphalt roads, including the middle section of Oak Ridge. The quote from the last paved road review will be pulled for review and discussion.
The cement pad needed at the fueling station behind DPW II is discussed. Mike Smith makes a motion to have this work completed. Ron Sandstrom seconds the motion and the motion passed 3-0.
Discussion on the need for snow plow operators is held.
Kelly Robitaille reports that the work at 84 Oak Ridge Road was completed by placing an asphalt swale at the edge of the road because ledge was hit immediately when an attempt to dig to place a culvert was made. No culvert was placed. The placement of the culverts on Eidelweiss Drive is being scheduled with Tony Eldridge.
The driveway paved last year on Eidelweiss Drive prior to obtaining a permit is discussed. The area will be checked for road damage being caused by water flow into the roadway. A channel grate was installed in this driveway, but has not been effective at keeping water from the road. Ron Sandstrom makes a motion to contact the property owner for discussion on road damage with driveway improvements that would be recommended. Mike Smith seconds the motion and the motion passed 3-0. Kelly Robitaille will make initial contact. Discussion is held regarding addition of a penalty to the Driveway Ordinance for failure to obtain a permit prior to completing driveway work. Ron Sandstrom makes a motion to schedule a public hearing for needed changes to the Driveway Ordinance Friday, January 20, 2017 prior to the budget hearing. Mike Smith seconds the motion and the motion passed 3-0. Mike Smith makes a motion that the office create an updated document for review and approval by the Board. Ron Sandstrom seconds the motion and the motion passed 3-0.
The Driveway Permit for Construction for 43 Aspen is reviewed. Permit includes condition that no interference with paved swale in front of this property occur. Ron Sandstrom makes a motion to approve the Driveway Permit for Construction with conditions as stated. Mike Smith seconds the motion and the motion passed 3-0.
The Driveway Permit for Construction for 1 Schwyz is reviewed. Permit includes condition for negative grade at intersection with road. Additional protection for road is discussed based on slope of this driveway. Requiring a channel grate is discussed. Condition wording is updated. Mike Smith makes a motion to approve the Driveway permit for Construction with updated conditions as stated. Ron Sandstrom seconds the motion and the motion passed 3-0.

3. Water

Discussion is held on the status of the off-peak programming for the water system pumps. A follow up will be sent to Tom Therrien. Testing of the system pressures at Bristenstock and Blinden with specific pumps on/off was done last week by Ian Hayes. Status of the information will be followed up on.
The gate valve for the DPW yard is discussed. Mike Smith makes a motion to proceed with the installation of the gate valve and blow-off and to fund from the Water System Capital Reserve Fund. Ron Sandstrom seconds the motion. Discussion is held on the need for this work to be done at this time. Motion is called to a vote and the motion passed 2-1 with Larry Leonard against stating this is not a priority for funding.
The certified notices for pending water disconnections for unpaid water usage fees have been sent. Shut offs will be done the week of November 7 as stated in the Notice of Disconnection.
Late fees as a percentage of total funds collected are discussed.

4. Administration

The monthly cash flow report is reviewed and discussed with Treasurer Dinah Reiss. TAN proceeds will probably be needed by the end of November.
There was no Asset Management meeting yesterday as there was not a quorum of members. Discussion is held on the size of the Committee; reduction in size of the Committee is discussed. An attendance list per member will be produced for review. Removal of Dave Bernier as a listed member and establishing one Commissioner as Commissioner representative in lieu of listing the entire Board are discussed as means of reduction to the Committee size. Mike Smith makes a motion to reduce the Asset Management Committee to five (5) members. Ron Sandstrom seconds the motion and the motion passed 3-0.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $4,859.34. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Hours for outhouse cleaning are discussed. Mike Smith makes a motion to stop cleaning the outhouses effective next Monday. Ron Sandstrom seconds the motion and the motion passed 3-0. Motion to approve payroll is voted and the motion passed 3-0.
The water system daily usage log for September has been distributed.
The proposed budget for 2017 is reviewed and discussed. Line item increases including three employees on medical insurance, the increase in property-liability insurance, as well as the new Oak Ridge loan at $34,000 are outlined as primary factors in the bottom line increase to the budget total. Ron Sandstrom states that he would like to gear the 2017 Warrant towards savings to reduce future impacts. Asset Management as a line item addition is discussed. Lodge repairs for inclusion as a separate Warrant Article are discussed. Discussion on needs of the District roads and water system and challenges for financing is held.

5. Accounts Payable

The check manifest is presented. Ron Sandstrom makes a motion to approve 21 checks for a total of $8,482.61. Mike Smith seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes
7. Commissioners Reports

Ron Sandstrom reports that the isolation valve information sheets for each valve have been created and distributed. Directional flow of valve control will be added to the form.
Mike Smith requests the information and pricing for thin ice signs be redistributed for review next week. This will be done.
A heater cost for the Reinach station with propane prices will be distributed for next week.

8. Signature Items

Driveway permits were signed previously.
A fill agreement for 58 Oak Ridge Road is presented. Ron Sandstrom makes a motion to approve the fill agreement. Mike Smith seconds the motion and the motion passed 3-0.
The renewal contract for water system testing performed by Granite State Analytical is presented. Mike Smith makes a motion to accept and sign the 2017 testing contract. Ron Sandstrom seconds the motion. Discussion is held on prior years testing costs. Motion is called to a vote and the motion passed 3-0.

9. Correspondence

Requested funds from the Land Acquisition CRF have been received from the Trustees.
Granite State Analytical has sent the monthly water system bacteria test results; system clean.
43 Oak Ridge has sent a request for culvert review which was previously discussed.
58 Oak Ridge has sent a request for culvert review with a statement that road water is washing out the end of his driveway. Kelly Robitaille has been asked to report on this.
The owners of 6 Chocorua View Drive are offering the lot to the District for $1,000. Mike Smith makes a motion to accept the offer and purchase the lot with funds from the Land Acquisition CRF. Ron Sandstrom seconds the motion and the motion passed 3-0.
Primex has sent notification of a filing change for unemployment compensation payroll numbers. Primex will no longer file the State notices for employers. Paychex, the payroll company, will begin filing the required reports with the State January 1, 2017.
The owners of 23 Oak Ridge Road have sent a statement of no permission for action on or at their property. A response outlining that no work is planned in this area and the road rights of the VDOE has been sent.
David Maudsley has sent a 91-A request for water usage and the use of TAN notes which has been responded to.
Bob Grau of Chocorua View Drive has complimented the work done on Chocorua View and other paved roads to patch holes.
NH DES has sent an outline of protocols to be followed should water need to be distributed to persons affected by drought conditions.
Health Trust has sent notice of their Annual Meeting with a list of openings on the Board of Directors.
NH DES is accepting applications for source water protection grants.
NH DHHS (Health and Human Services) has sent the weekly arboviral testing results. No additional positive results have occurred in NH; no human or animal cases of West Nile Virus or Eastern Equine Encephalitis have occurred in NH in 2016.
Property-Liability Trust has permanently closed. Information on where to send any claims that may arise is included with the notice.
NH Retirement System has sent bulletins on investment earnings of 1% and the effect of persons working part time after retirement.
The third party electric supplier has sent the monthly report of savings. $333 was saved in September.
NH Municipal Association has sent the bi-weekly NewsLink.

10. Scheduled Appearances
11. Other Business

Summary of the Engineers Road Review with comments from Engineer Nick Sceggell has been distributed.
The minutes of the Asset Management meeting of Sept 25, 2016 were distributed.

12. Public Comments

At 10:18 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/10/CM100516.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 5, 2016

The Board of Commissioners met at 10:00 am on Wednesday, October 5, 2016. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance were water operator Ian Hayes, SCADA programmer Tom Therrien and Engineer Nick Sceggell.

At 10:10 am the meeting was called to order by Chairman Ron Sandstrom.

Ron Sandstrom makes a motion to call Commissioner Mike Smith for participation in the meeting telephonically. Larry Leonard seconds the motion and the motion passed 2-0. Commissioner Smith joins the meeting.

The analysis of the data logger information regarding the drop in water pressure to no flow at 1 Bristenstock and 19 Blinden is discussed. Engineer Nick Sceggell outlines the review of the data and the model of the system that is used. Some updates to the model logic were implemented during this analysis so as to duplicate the pressure loss. Additional updates that would have the model fully simulate the actual usage in all zones would be beneficial. Additional metered information would be needed. Ian Hayes discusses the connection outside of Jungfrau station that feeds Appenvel and enters the Reinach zone. Nick Sceggell states that this connection would be of benefit to Bristenstock, not a detriment. A full analysis of the friction loss within the Jungfrau to Reinach forced main was potentially not fully calculated. Muddy Beach as a factor for pressure within the distribution system is discussed. Data shows pressure loss occurring dramatically when Oak station begins to pull water for the Chocorua tank and neither Muddy Beach nor Jungfrau is pumping. Having Muddy Beach turn on prior to the Oak station turning on is discussed as a potential means of offset for the pressure loss at the far ends of the water lines; as would having Jungfrau run with Oak. Validation of the pressure under specific pump scenarios is needed.

Protection for the temporary service line currently feeding 1 Bristenstock is discussed. Corrective actions to keep the pressure loss from occurring may allow the house to be reconnected to the original service line. The temporary line could be blown out and left in place for the winter should it be needed.

Ian Hayes will perform a test for validation by collecting data logger information while running Oak without Muddy Beach or Jungfrau; running Oak with Muddy Beach; running Oak with Jungfrau. The data loggers will be collected following each testing phase and the information sent to the engineers. Final corrective actions will be implemented using set points within the SCADA system.

At 11:45 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/10/CM100316.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 3, 2016

The Board of Commissioners met at 8:00 am on Monday, October 3, 2016. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance was Kelly Robitaille (hwy), Jeff DeMartino (hwy) and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to approve the agenda as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille states that two of the three trucks are inspected. The International 7400 is at Albany Service Center for inspection. Culverts were cleaned last week. A high-pressure pump was rented from Coleman’s. This pump was more effective than the pump currently owned by the District. Kelly Robitaille will price a pump for potential purchase that will more effectively work with the whirl-a-way nozzle for cleaning culverts. The new culverts are expected to arrive tomorrow for the work planned on Eidelweiss Drive and at 84 Oak Ridge. Culverts were purchased from Water Industries. The culvert installation at 84 Oak Ridge will occur this week. The culvert work for Eidelweiss Drive will be scheduled with Tony Eldridge. Kelly Robitaille is informed that the engineer will be in the District on Wednesday and a review of problem road areas will be completed. Saint Moritz at Basil and Oak Ridge at #19 are scheduled to be viewed. Other areas can be viewed as time allows. The rafts will be removed from the ponds this week. The rope fence will be taken down for winter plow operation preparation. The no parking signs at Boulder Beach will be removed for winter. Kelly Robitaille informs the Board that Brandon Drew of High Street Sand & Gravel will deliver sand and remove loads of debris on return trips. Cost per yard of sand will remain at $9.50. Coleman’s current price per yard of sand is over $10. Ron Sandstrom makes a motion to approve purchase of $4,000 of sand. Larry Leonard seconds the motion and the motion passed 2-0. Road data for work completed this year has been turned in. The data has been compiled into the database, which now has three years of road work information. The ad for part time snow plow operators will run again this week. The year to date budget is reviewed. Line items are discussed.

3. Water

Water operator Ian Hayes and SCADA programmer Tom Therrien will attend the meeting with the Engineer scheduled for this Wednesday at 10 am.

4. Administration

A safety meeting is scheduled for October 17.
Capital needs for the District are to be listed for review and discussion.
The requested outline for how to change the classification of a Class VI road to Class V has been distributed. Publishing the document on the policy page of the website is discussed. The document is read aloud by Ron Sandstrom. Larry Leonard makes a motion to put the document on the policy page of the website. Ron Sandstrom seconds the motion and the motion passed 2-0.
Security needs for the District is being reviewed by Pope Security. All buildings were reviewed. Recommendations for all buildings will be sent for review.
The August daily water usage has been revised with the Muddy Beach flow data.

5. Accounts Payable

The check manifest is presented. Ron Sandstrom makes a motion to approve 10 checks for a total of $6,503.80. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of September 26 are presented. Ron Sandstrom makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Ron Sandstrom highlights that an average of 30 emails are received each week from the office in preparation for the following week’s meeting. He states that he may occasionally not remember a specific email correspondence; but stating he does not remember it does not mean it was not received by the Board.
The road data spreadsheet has been updated by Ron Sandstrom for the asset management database.

8. Signature Items

Drafted response to the question raised by Suzanne Malkasian regarding 19 Oak Ridge Road is presented. Ron Sandstrom makes a motion to sign the letter explaining that 19 Oak Ridge did not receive a paved apron and culvert header as this address is outside the approved project completed this year. Larry Leonard seconds the motion and the motion passed 2-0. Discussion is held on scanning the letter and sending via email. Larry Leonard makes a motion to scan and email the signed letter. Ron Sandstrom seconds the motion and the motion passed 2-0.
A driveway permit for operation is presented. Ron Sandstrom makes a motion to sign the Driveway Permit for Operation with conditions as listed for 26 Diessbach Drive. Larry Leonard seconds the motion and the motion passed 2-0.
A time off request is presented. Ron Sandstrom makes a motion to approve Kelly Robitaille’s requested time off. Larry Leonard seconds the motion and the motion passed 2-0.

9. Correspondence

The rental check for the Coleman Tower site has been received.
NH DES has requested all systems voluntarily test the water for the six (6) listed Perflourinated Compounds (PFC) by October 31. DES has been notified that the District will be budgeting this testing for the first quarter of 2017 and will report results at that time. DES has acknowledged the notification.
NH Department of Health and Human Services (NHDHHS) has sent a bulletin outlining blood testing that is being completed for 200 volunteer residents of the Merrimack Village Water District. This area has tested high for PFC’s in the water system.
NH DES is holding the annual Water Expo at the end of October.
NH Municipal Association has sent the bi-weekly News Link.
NHDHHS has sent the weekly arboviral bulletin. No additional positive results have been recorded for Eastern Equine Encephalitis or West Nile Virus.

10. Scheduled Appearances
11. Other Business
12. Public Comments

Dinah Reiss suggests production and distribution of the process for building a new house. Having an outline available on the website would be helpful for persons looking for information.

At 8:52 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/10/CM092616.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
September 26, 2016

The Board of Commissioners met at 8:00 am on Monday, September 26, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy) and Colin Preece of Mountain Meadow Riders Snowmobile Club. The meeting was not taped by Madison TV.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Ron Sandstrom makes a motion to hear scheduled appearances first and approve the agenda as presented. Mike Smith seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that asphalt patching was done last week. Middle Shore at Geneva Place was worked as was Chocorua View Drive. A section on Aspen where pavement was removed for placement of a water line is discussed. Kelly Robitaille states that this section creates difficulty for plowing and can cause damage to both the plow and the existing asphalt. To fill this section would require approximately 10 tons of asphalt at $70/ton. A one-day roller rental would also be needed; total cost estimate $1,500. Discussion is held on repairing this area now or waiting for spring 2017; this area will be added to the 2017 work plan. Repair of broken asphalt near 19 Oak Ridge will be done. Kelly Robitaille reports that all equipment is in good condition; the Terra-Star will be brought to Albany Service Center for inspection tomorrow. The International 7400 will be brought for inspection Thursday of this week. Discussion is held on the recent brake repair for the F-550 during inspection and purchase orders. Kelly Robitaille outlines that the 1,000 service for the road grader will be done in early 2017. Part time snow plow operators are discussed. Two applications were picked up, neither has been returned as of today. Mike Smith makes a motion to run the ad for part time snow plow operators again. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith discusses the bonus program for part time snow plow operators. Ron Sandstrom suggests creation of a policy for approval. This will be done. The completed road review of all VDOE roads is reviewed and discussed. Kelly Robitaille will submit the information on all work completed in 2016. The status of culvert cleaning is discussed. Kelly Robitaille states that he would like the list by number of all culverts in the District so as to be able to organize information on cleaning and status of culverts. The new culverts scheduled for installation on Eidelweiss Drive and at 84 Oak Ridge Road will be scheduled. Winter equipment for the trucks is discussed. The F-550 sander will need a new chain; the plows will need plow edges. The amount and cost will be determined when the trucks are being outfitted for winter operations.

3. Water

Mike Smith outlines that SCADA programming for off-peak pumping is scheduled to be completed this week. The schematics for the chemical injection room are due the end of the month. The meeting to be scheduled with the engineers has been set for October 5th at 10 am.

4. Administration

A safety meeting was held last week. Future meetings will be held on Monday’s following the scheduled Commissioners meeting.
The motion log has been distributed. Action on motions is reviewed and discussed. Mike Smith recommends snap on arrow markers for the water system pump house pipes. A directional sticker had been priced for review.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,257.95. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
The Town of Madison has notified the office that the car at 14 Aspen has been removed. The water lien for this property will be added to the tax amount when the property is sold by the Town at a future date which is at least three years away. Mike Smith discusses sending the Town a water bill next year for the service. This will be discussed when water bills are produced for 2017.
The last Saturday in February 2017 is February 25th. Mike Smith makes a motion to schedule the 2017 Annual Meeting for Saturday, February 25, 2017 with the polls to open at 5 pm and the deliberative session to begin at 7 pm. Ron Sandstrom seconds the motion and the motion passed 3-0.
Proposed signs for the beaches stating that the ice is not tested and may be thin are reviewed. Input from the insurance company will be sent to the Board prior to approval.
Proposed wording for a postcard to be sent to all home owners is reviewed. Mike Smith makes a motion to add the dates for the 2017 Budget Hearings and Annual Meeting and send. Ron Sandstrom seconds the motion and the motion passed 3-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 1 check for a total of $3,100.00. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of September 19 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining as he was not present.
The minutes of the non-public session of September 19 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining as he was not present.

7. Commissioners Reports

8. Signature Items

Capital Reserve Fund withdrawal paper work is presented. Ron Sandstrom makes a motion to sign the withdrawal request for $3,000 from the Land Acquisition CRF for purchase of 36 Adelboden Way. Mike Smith seconds the motion and the motion passed 3-0.
The Grison and Burgdorf culvert replacement engineering proposal is presented. Mike Smith makes a motion to sign the updated proposal which clarifies that permitting costs are included in the $15,500 proposal. Ron Sandstrom seconds the motion. Discussion ensues on the need for this project and the passage of the Warrant Article approving this project for this year. Motion is called to a vote and the motion passed 2-1 with Larry Leonard against stating that these funds should not be spent as the repairs completed in 2014 was work well done.
Purchase order 161 is presented. Mike Smith makes a motion to approve purchase order 161 in the amount of $716.10 for brakes and inspection of the F-550. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 162 is presented. Mike Smith makes a motion to approve purchase order 162 in the amount of $2,500 for filling of the Sodium Hydroxide tank for the water system. Ron Sandstrom seconds the motion and the motion passed 3-0.
Work order 1130 is presented. Mike Smith makes a motion to approve work order 1130 for a water turn on at 18 Diessbach. Ron Sandstrom seconds the motion. Discussion is held on the requirement that payment for overdue water bills be received prior to the turn on. Motion is called to a vote and the motion passed 3-0.
The annual service contract with Electrical Installations is presented. Mike Smith makes a motion to enter a quarterly service contract in the amount of $3,500. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Health Trust has sent insurance plan information for plans that will be available beginning January 1, 2017. The current VDOE plan will no longer be offered. Ron Sandstrom requests a review and recommendation be completed and sent to the Board. This will be done.
The third party electric supplier has sent a report outlining projections for winter electricity costs. The VDOE contract will revert from the third party supply company to Eversource November 1.
NH Department of Health and Human Services has sent the weekly arboviral report. One batch of mosquitoes in Nashua has tested positive for West Nile Virus. No human or animal cases have occurred in NH to date.
A certified letter received from Suzanne and Martin Malkasian is reviewed. Letter outlines primary concern of not being included in the reconstructed portion of Oak Ridge Road. Discussion ensues on the scope of the project approved and that the 2016 project was designed so that it would end at the beginning of the 2005 repaving project. Mike Smith makes a motion to inform the Malkasian’s of the October 5th scheduled visit of the engineers and that a time of visit to the property at 19 Oak Ridge is not determined. Motion fails for lack of a second. Drafting a written response to be sent via certified mail is discussed. Ron Sandstrom makes a motion to send a certified letter that this property was not in the scope of the 2016 project. Larry Leonard seconds the motion and the motion passed 3-0.

10. Scheduled Appearances

Colin Preece of Mountain Meadow Riders Snowmobile Club has come to the meeting to discuss a proposed route change for the snowmobile trail that borders District property along the power lines. The proposed trail change would move the trail to cross two VDOE properties and one private property located on Class VI Huttwil Drive; across from the gun club. The trail width maintained by the club is 12 feet. An increase in noise from snowmobiles that may negatively affect residents is discussed. Mike Smith questions liability for the property owner and a brochure from NH Bureau of Trails is reviewed that states there is no liability to the property owner for any incident or injury sustained while operating a snowmobile on another’s property. The question of coverage for any legal fees that may be incurred defending an injury claim is raised. Colin Preece will check on this and advise. Colin Preece outlines that to create the new trail, materials on sight, a berm specifically, would be used to smooth the travel surface. The Mountain Meadow Riders Club incurs all costs for creation and maintenance of the trails. Ron Sandstrom suggests contact for permission with all abutting property owners and a Public Hearing be held by the District prior to any permission being given to create this new trail. Colin Preece outlines that the request to create this new section of trail is being proposed so that the snowmobiles will encounter Rte 113 at a 90-degree angle; which increased visibility to and from the road and is much safer for the snowmobilers. Ron Sandstrom requests a formal proposal be drafted and submitted for discussion at the 2017 Annual Meeting.

11. Other Business

The minutes of the Asset Management meeting of August 21 have been distributed. The next Asset Management meeting will be October 16, 2016 at 10 am.

12. Public Comments

At 9:33 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/09/CM091916-1.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
September 19, 2016

The Board of Commissioners met at 8:00 am on Monday, September 19, 2016. In attendance were Commissioners Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy), Ian Hayes (water operator) and Tom Therrien (SCADA programmer). The meeting was taped for Madison TV by Gary Boyd.
At 8:00 am the meeting was called to order by Commissioner Mike Smith.

1. Agenda

Mike Smith makes a motion to approve the agenda as presented. Larry Leonard seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille states that asphalt work is planned for this week. A quote for brush cutting along and over roads has been requested. A quote for a leaf blower/vacuum system for cleaning ditches has been requested. All trucks are due for inspection in September. The F-550 was brought last week. Tires were needed. Cost is $275 per for the 6 tires needed. The inspection was completed. The Terra-Star and the 7400 will be scheduled. The asphalt work planned for this week includes Middle Shore at Geneva and Chocorua View Drive. Shimming of asphalt roads will be done if time allows. A quote for the culverts needed has been received from EJP at $157; Paris Farms charges $265. Kelly Robitaille states that a 12-inch culvert will be obtained for the driveway at 84 Oak Ridge due to ledge in the area. Mike Smith outlines that a 15-inch culvert is standard. Kelly Robitaille recommends a metal culvert be used if 15-inch as this size culvert would not be deep enough for proper top protection. A metal culvert will be used. The road review is discussed. Kelly Robitaille states that this will be completed today. The ad for part time snow plow operators will be in the Conway Daily Sun this week.

3. Water

Muddy Beach is discussed. The electrical work needed is discussed. Ian Hayes requests a non-public session with the Board. Upon resuming public session, the conduit for Muddy Beach is discussed. The installation will be quoted by the electrician as Ian Hayes does not have the tools necessary to work with the conduit. Tom Therrien outlines that the conduit is lightning protection for the wires running between the station and the wells. Mike Smith makes a motion to have Justin quote needed lightning protection for the wells. Larry Leonard seconds the motion and the motion passed 2-0. Mike Smith makes a motion to obtain a quote for lightning protection at the pump houses; with a breakdown of needed protection and cost per pump house. Larry Leonard seconds the motion and the motion passed 2-0. Tom Therrien outlines that the pump houses likely to sustain a lightning strike may need a grounding grid; where as other pump houses may just need grounding rods placed. The well transducers are discussed. The metal conduit will be placed prior to replacing the transducers. The meters at Muddy Beach are discussed. Ian Hayes outlines that the meters are operational, but the SCADA interface is not; therefore no read for daily usage is being captured by the SCADA system. Mike Smith makes a motion to have Ian Hayes submit monthly water usage for Muddy Beach to the office. Larry Leonard seconds the motion and the motion passed 2-0. Tom Therrien informs the Board that the off-peak programming and placement of the new panel at Reinach are scheduled for next week. Discussion is held on a recommendation from Engineer Paul Fluet to scale back the Oak station pumps and to pump only at night. The information obtained from the data loggers to analyze the pressure loss at 1 Bristenstock and on Blinden is discussed. A meeting with Paul Fluet to review the information is discussed. Mike Smith makes a motion to establish a meeting with Paul Fluet for review of the pressure loss and suggestions for creation of the Reinach pressure zone. Larry Leonard seconds the motion and the motion passed 2-0. The target time line will be first week of October. Ian Hayes and Tom Therrien will be notified once scheduled. Winterizing the line at 1 Bristenstock will also be discussed. Should an issue occur with the temporary line; the house could be returned to the original line.
Tom Therrien reiterates that the Reinach panel will be installed next week; off-peak programming will be completed next week; the schematic for the chemical injection room will be completed by the end of the month.
The placing of a gate valve for the DPW well field is discussed. Benefits include ability to calibrate the well meter, ability to de-pressurize the DPW line for work in the chemical injection pit, as well as an additional blow off and bleeder site for system flushing. Extending of valves located along Eidelweiss Drive to Little Shore as approved by the Board is discussed with Ian Hayes. This will be scheduled for October. Ian Hayes adds that the repair for the leak that was found on Aspen is scheduled for this week. The cleaning of the containment pit for the day tank for the sodium hydroxide will be completed next week. A visual marker will be set on Grandval Way for the air release valve located near the manhole entrance. Ian Hayes adds that the sodium hydroxide tank needs to be filled. A delivery will be ordered.

4. Administration

A safety meeting will be held following this meeting.
The motions log will be distributed for review next week.
The monthly cash flow report has been distributed. The District will most likely need to use TAN loan proceeds beginning in December.
An Asset Management meeting is scheduled for Sunday, September 25.
The report on outstanding water bills is reviewed. 5 customers will receive notice of intent to discontinue services for non-payment. Mike Smith makes a motion to send the certified notice for shut off of services for non-payment on October 3, 2016 stating a shut off date of November 7, 2016 if the balance remains unpaid. Larry Leonard seconds the motion and the motion passed 3-0.
A quote for removal of the marked trees at the Lodge is reviewed. The quote is for $3,200. Discussion is held on additional quotes requested but not yet received. These will be followed up. Mike Smith makes a motion to have Kelly Robitaille pressure wash the entry ramp to the lodge to remove the moss this week. Larry Leonard seconds the motion and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 12 checks for a total of $9,512.48. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of August 29 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.
The minutes of September 12 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.

7. Commissioners Reports
8. Signature Items

The agreement for engineering services for Grison and Burgdorf culverts has been clarified at $15,500. This will be held for next week.
The Reinach pressure zone agreement has been received. This will be reviewed with Paul Fluet upon his visit to the District.
A letter to Carroll County Registry of Deeds for filing of the deed for 11 Lakeview Drive is presented. Mike Smith makes a motion to sign the letter. Larry Leonard seconds the motion and the motion passed 2-0.
Purchase order 157 is presented. Mike Smith makes a motion to sign purchase order 157 for a tire for the International 7400 at a cost of $630. Larry Leonard seconds the motion and the motion passed 2-0.
Purchase order 158 is presented. Mike Smith makes a motion to sign purchase order 158 for 6 tires for the F-550 at a cost of $1,740. Larry Leonard seconds the motion and the motion passed 2-0.
Purchase order 159 is presented. Mike Smith makes a motion to sign purchase order 159 for gravel at a cost of $500. Larry Leonard seconds the motion and the motion passed 2-0.
Purchase order 160 is presented. Mike Smith makes a motion to sign purchase order 160 for culverts at a cost of $1,325. Larry Leonard seconds the motion and the motion passed 2-0.
Work order 1129 is presented. Mike Smith makes a motion to sign work order 1129 for filling of potholes on Middle Shore at Geneva. Larry Leonard seconds the motion and the motion passed 2-0.

9. Correspondence

Granite State Analytical has sent the monthly bacteria and pH test results. All results clean.
The Town of Madison has sent notice of filing of a tax deed for 14 Aspen. The outstanding water bill balance and request for removal of the car on this lot will be sent to the Town.
The Zoning Board of Adjustment has sent notice that a public hearing will be held regarding development of 17 Middle Shore on Wednesday, September 21, 2016 at 7 pm.
The Town of Madison has sent notice that two additional lots are being offered to abutters. One is on Class V Bristenstock and the other is on Class VI Waldsbut. The District has no lots in the area of either of these available lots.
Mark Graffam sent a 91-A request for the draft minutes of August 29. The information was sent.
The Eidelweiss Property Owner’s Association is discussing having an expert review the VLAP information on the ponds for analysis of the pond conditions.
Eversource has sent notice that the downed trees within the VDOE right of way will be removed.
EJP has sent notice of a third party who is requesting information on EJP contracts.
NH Retirement has sent a bulletin regarding the 2018/19 fiscal rates for employer contributions that will go into effect on July 1, 2017.
The August VLAP testing results and the first of the September VLAP results have been received and distributed.
NH Health and Human Services has sent the arboviral bulletin. No cases of West Nile Virus or Eastern Equine Encephalitis have been detected this year.
HealthTrust has sent notice of IRS forms that will be required for reporting on health insurance for calendar year 2016.
NH Municipal Association has sent the bi-weekly NewsLink.

10. Scheduled Appearances
11. Other Business

Larry Leonard questions if mowing and weeding is going to be done. This will be followed up on.

12. Public Comments

At 8:15 am Larry Leonard makes a motion to enter non-public session pursuant to RSA 91-A:3, II (c) reputation. Mike Smith seconds the motion. Motion is called via roll call Mike Smith yea, Larry Leonard yea and the motion passed 2-0.

No motions or votes were made during non-public session.

At 8:20 am Mike Smith makes a motion to exit nonpublic session and resume the public meeting. Larry Leonard seconds the motion and the motion passed 2-0.

At 9:35 am Mike Smith makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator