Water committee - June 27, 2019

Ian Hayes, Larry Leonard, Adam Leiser

Motion by LL to call meeting to order – Adam second – yes 3-0

Motion to approve agenda LL – Adam second – yes 3-0

Ian updates on open work orders

Curb valve issues on July 8^th – one box being replaced and one valve being replaced – notice of water outage will be sent – unknown time frame but less than one day

This is VDOE expense

Badger meter install on July 15^th – should come in this week – that’s at DPW well – no water outage

Leak detection week of July 15^th – using Granite State

Grant money available for leak detection – must apply – Ian recommends not applying

Reasons: stipulations with leak detection and correction plan

Adam asks if we should at least apply and then not have to take?

Larry says this was looked into four years ago and didn’t support applying for grant because we didn’t meet requirements

Committee didn’t support further evaluations of grant possibilities

Adam says that if the committee doesn’t want to discuss, the BOC may order the committee to discuss

Granite State has no stipulations and is virtually a free resource

Larry says Jay supports us looking into our own leak detection equipment

Adam motion: to have Larry and/or Jay review and make a recommendation for leak detection equipment that would eventually go to voters as a warrant article.  Second Ian – vote 2-1 (Larry voted no)

22 Appenvel Way is not done with line replacement but they have hired someone and they are working on it.    Ian explains that since it’s not an active leak more time is normally given.

Questions for Ian on recommended work list:

Larry reviewed quotes – Larry suggests it gets requoted.  Ian agrees

Committee recommendation: go forward with getting quotes at DPW and summit

Ian doesn’t like soliciting bids on work that won’t get done.  Adam is in agreement but states he’s only one commissioner.  Adam tells Ian to inform potential bidders that money is available.

Work recommended to be bid is as follows:

What Lee Carrol put together for a spec sheet

Commissioners will have to approve this during the next meeting

List of materials to be used isn’t available

Ian and Adam support telling potential bidders what we want and then having them bid so it is apples to apples --- do we need to make a drawing?  Ian thinks a spec sheet will be needed for bidding and also for historical records --- We don’t know if Lee Carrol can do this.  Chris Albert could

How much will drawing cost?

Can a new grate and a new sink be allocated to the electrical upgrade allocation based on safety?

Could this come from a water repair CRF?

Adam says that he’s concerned about the budget.

Adam motion to discard the soda ash tank and pallet of bags of soda ash – no second

Transducers in wells – lightning protection should be done prior to changing transducers in DPW well

Adam asks - Is lightning protection on Lee Carrol report?  If it’s not, it must be added and this should be part of the electrical upgrades.  Answer is “yes”.  Surge replacement is item #10.

Adam updates Reinach tank information – Entire circle is to be clear cut.  Surveying done at the top of the hill.  Chris Albert wants a 10 foot wide path immediately to borings.

We need confirmation that entire circle is district owned.  Nancy says it is.

Private work done on Reinach resulted in some pins being pulled from the ground

Borings to be installed July 3^rd.

VDOE is to get copies of all work.  A project plan is needed.  Ian suggests having our office call Jones and Beech office to get moving on a project plan.

How do we get clear cut most affordably?

Larry to send a name and number into the office for possible free tree removal.  603 986-0482

Review of meeting minutes

Chocorua to be on hold to next meeting or beyond

Motion to adjourn Adam – second Larry vote yes 3-0

Water Meeting 6/5/2019

Attendees:

Larry L., Adam L., Jay B.,  Tim Hughes (Videographer)

8:10 pm Motion by Larry to approve the minutes of May 23^rd,  2^nd Adam, PASS

Motion by Larry to approve the minutes  of , Larry, 2^nd Adam.  PASS

Adam talks about the Reinach tank status.

Adam wants to be the primary contact to vendors on Reinach Tank.

Larry, Jay recommend that all communications go through committee and Adam can be liaison between committee and contractors/engineers.

Motion by Jay, 2^nd by Larry L. to have Adam be primary liaison with engineers and contractors on Reinach Tank Relplacment.

PASS

Adam states, Chris Hodgecan says no freezing concerns inside of tank cylindrical above ground designs.

ROV (Remotely Operated Vehicles) inspections are common now. No need for chambers in this cylindrical design is discussed. No Ice complaints from various towns. No chambers needed. Other local towns mentioned have chlorinated systems. Eidelweiss does not currently.

Construction access is OK on Reinach Place and roads leading to the proposed site.

2 phase engineering design is discussed.

Chris Hodgecan told Adam this is favorable.

Larry discusses need for Project Plan. Need to work with Chris Albert (if appointed) to work with committee on Project.

Jones & Beach has put forth an RFP for design work and design support of the cylindrical tank design. ($21,700.00)

The RFP is discussed. Questions from committee discussed.

Certain questions eliminated by committee.

Questions 14 and 17 for Chris Albert to be asked tonight.

Question 9, 14, 17, clarity on 18 and 19.

What is a 2020 survey services not included #5 please elaborate?

#18 does this complete electrical include all controls?

#14 geotechnical report is this complete expense.

How much of the $21,700.00 be eliminated by work already done by Dubois & King. (Surveying & Geotech)?

Motion Adam to call Chris Albert by Adam by phone. 2^nd larry. PASS. (Chris does not answer. No discussion)

Larry has more questions on two phase, engineering design plan.

Jay to investigate the use of plan components already paid and completed in the Dubois & King Design such as survey and Geotech work.

Larry asks to set up project plan.

Adam reports that Ralphs numbers previous were off by 32% for the rectangular tank design (underestimated).

10, 20, 30 year pay back periods are offered through SRF loans.
10 yr vs 20 yr extra $43k per year will save ~$160k. at ~3.00% interest rate.

Larry did walk through with Ian and Kathy at the DPW well site Chem room Summit and Muddy beach.

Larry to write report.

Larry states that some things can wait some things are needed. Monday report due.

Next meeting, Next Wednesday at 8pm.
Motion to Adjourn by Adam , 2^nd Jay PASS at 9:24

Respectfully,

Jay

May 23, 2019

Water committee                 

Members present Ian Hayes, Larry Leonard., Adam Leiser, Larry Sodano by phone until 10am, Tim Hughes

Absent was board member Jay Buckley

No public attended

Call to order: 9:11am Larry Leonard

Motion to approve agenda – Adam – second Larry – vote 3-0

Motion to call Larry S to join by phone – Adam – second Larry – vote 3-0

Larry Sodano joined the meeting

Motion to approve the minutes from last meeting – Adam – second Larry – vote 3-0 with Larry S abstaining

PRV installed 10 days ago on Upper Lakeview – seems to be successful

Transducers to go out on that zone this weekend to see range of ratings so further adjustments can be made – happens easily

Next week we should know if the PRV was successful in solving the high pressure problem on Upper Lakeview

Total cost was roughly $1200-$1500

Ian to send work order to Nancy – was Nancy supposed to give that to Ian?  There seems to be a breakdown in the work order process.

New meter to be installed at DPW in mid-June

Avoid adjusting pending work orders.  Instead, new work order to be created as needed.

Leak found at 37 Interlaken – notified by home owner on May 20^th – unknown at this time how big it was.  Water has been shut off – Curb-valve to house is where leak is located.

This section of water pipe is the biggest problem – probably 1-1 1’/2 miles – Middle shore/Interlaken to Middle Shore/West Bergamo?  Ian to email office the exact intersection.  West Bergamo may be wrong cross street.

22 Appenvel has contacted Ian for replacing service line – date tbd

Work orders coming through BOC meeting this evening

Water was in the lower level of the house mentioned in one of the work orders.

Leak detection is a big issue for Ian

Price from Jones and Beach is comparable to Dubois and King estimate

Motion by Larry L – recommend to the commissioners that they have a phone call with Chris Albert to ask a series of questions.  Adam seconds

Discussion: group calls can be cumbersome according to Ian.  Ian says have a list of questions prepared ahead of time.  Adam agrees and says having emailed questions is better for transparency and accuracy purposes.  Larry S. agrees --- vote -0-2-2 motion denied

Motion by Adam – write a series of questions for Chris Albert to answer via email.  Larry L seconds. Vote 3-0-1

What is the hourly rate for each of the crafts/employees?

What is the audited overhead rate?

More questions to be determined before the next water committee meeting.  Questions to be submitted to Larry L by 5pm on 5/28/19.  Larry L. will then distribute to the rest of the committee.

BOC to be told that water committee is reviewing Jones and Beach proposal and will have a list of questions for them after the next water committee meeting.

Walk through between Ian and Larry L of DPW to discuss upgrades.  Adam recommends that Kathy Koziell be included on this walk through.  Initial walk through to be done without electrician. 

Lee Carroll wrote up a recommendation of work to be done.  Electrician priced out this job during the last Board of Commissioners and work needed is to be verified.  Multiple bids had not been done previously.  It will be done now.

Ian and Larry L to schedule with Kathy and then inform the office.  The three of them will walk through the electrical upgrade projects and make a recommendation to the BOC.

Documentation of inventory done 5(ish) years ago is missing

Jay thinks there is a map in the office from Avitar that outlines curb stop valves and possibly isolation valves.  Ian doesn’t think this exists. 

Motion by Larry L:  recommend that the commissioners allow Larry L and Ian to get together to create a plan to isolate leaks in the long term regarding different sections within the VDOE.  Second by Adam

Discussion:  Ian asking is this to have a preliminary valving clusters, location of pits, etc… to then be able to make another recommendation to the BOC.    This would be a low priority.  Vote -0-2-1.  Motion fails.  Item to remain on water committee action list.

Larry L and Adam to work on SRF by Tuesday, May 28^th at midnight

Next meeting 5/29 at 11am – Ian to be called and consulted with questions

Ian says it’s important to have a set, once a month meeting.  Adam agrees.

Did the BOC make a motion and approve the motion to request monthly updates from Ian Hayes? 

Motion to adjourn – Adam – second Larry L.  – vote 3-0 – 10:15am

Water Committee Meeting 4/12/19

Attendees: Jay Buckley, Ian Hayes, Larry Leonard, Adam Leiser

The meeting was not video taped as the videographer called in sick. The meeting had to be moved next door to the Madison Fire Station meeting room as the videographer also had the key to the library meeting room.

MOTION: Larry Leonard to open meeting and accept agenda. 2^nd by Adam. PASSED

MOTION: Minutes of march 8,  Motion to approve with typo corrections Adam , 2^nd by Larry PASSED

MOTION: Minutes of March 20^th Adam to approve minutes of 22^nd as writen 2^nd by Larry PASSED

Action list is presented by Larry L.

Before we discuss prioritizing the list; Ian talked about a water Leak at 22 Appenval homeowners’ service line.

MOTION: Adam  recommends that the WC requests to commissioners to send written letter to the homeowners at 22 Appenval Way to replace their entire water service line. 2^nd by Larry L. PASSED.

MOTION: Adam, recommends to have commissioners  send Ians “periodic status update ” emails forwarded to water committee. 2^nd Larry L,  PASSED

Ian would like to eventually get to a point with isolation valving to isolate avg of 50 homes in zones for leak detection purposes and emergency leak repairs.

Ian informs the committee that the average cost to fix them is approximately $3K - $5k each. 

Periodic leak detection is currently done during non winter months. Ian figures the district is currently losing 25 gals per minute through small cumulative leaks.

Ian, recommends that adding flow meters to current PRV pits, and  add 3-4 more meters/ pits to segregate Avg 50 homes, for a much improved solution to leak detection.

DRAFT

Committee agrees that minor leaks are acceptable but need to know where leaks are so we can find them when they become major leaks.

Leak detection today is performed by watch for spikes in daily flow rates.D25 GPM cumulative is a standard loss for the districts system.

Ian explains that all 5 current pits will need to be expanded to include Meter additions. Need approximately 5 pits more for our system to significantly improve the districts ability to measure and find leaks.

$20 k to upgrade each current pit, and  approximately, $20k to add new additional pits.

Larry L. asks Ian to provide a “PIT PLAN”, of needed current upgrades and new pit additions.

ADAM  asks the question;  Will spending money on new water main be better spent than adding pits.?
Still too much pressure at homes with more or upgraded PRV pits.

Discussions ensues on PRV Pit upgrades in conjunction with Reinach project. Ian discusses Pit upgrade processs.
By-pass around pits while being worked on so as to minimize impact to customers.
Ian recommends that pits are a separate project from Reinach tank project.

Upper Lakeview PRV. Ian wants to insure that there is a bypass valve for all current pity upgrades. Wants to be safe and insure service to customers.

Ian talks about a valve maintenance program of exercising valves every 2 years. Current Isolation valvbes are 40+ years old and most likely will not function.

Only exercise valves if an emergency water main break exist. Expect breakage of the isolation valve.

Ian to show list of newest valves that can be added to the new Valve Exercise Process.

MOTION: to recommend to commissioners to put in place a “Valve Exercise Program” created by Ian. LL 2^nd.PASSED.

Curb Stop valves exercise also discussed; approximately 500 CSV valves in the District.
Action: Larry L. asks to get CSV last date of exercise from Ian.

Ian 50 CSV per day could be exercised over the summer months and data recorded into asset management sheets.
Seasonal list of people who have their shut offs turned off to be include in the exercising the CSV list.

DRAFT

Action: Jay to isolate CSV priorities using data collected by Asset Management efforts years ago.

MOTION: Ask Ian by commissioners when the best time to do the Upper Lakeview PRV.
Priority 1 hopefully in May, 2^nd by Ian. PASSED

MOTION: Larry L. asks to create a “Work Order Form” for each project with the water system. 2^nd by Adam.

Discussion: Adam suggest that the WC creates the work order system.

Larry L. to present form to commissioners. Similar to that done years ago but discontinued by previous BOC. PASSED

REINACH TANK:
Adam suggest that we use Bruce Lewis for periodic consultation to the Water Committee and Commissioners for questions regarding the Reinach Tank Replacement.

Committee agrees that we desire a 120,000 Gallon Tank for current and future needs. With potential add on in future. 2-part project. 2 companies Mfg. cylindrical tanks to NH water systems was discussed.

Who do we decide to engineer this Reinach project was discussed.

Ian suggest that we meet with Chris Albert soon.
Ian suggest that the water committee and commissioners interview potential water engineers for this Reinach project.

Chris Albert is to meet with Commissioners and water committee at 7:30pm On Tuesday night , April 16.
Nancy to send Chris Albert a  .PDF of hydraulics and system overview.Adam calls Chris Albert and a discussion is had to deliver to him water system information to bring him up to speed on Reinach Tank status.

Ian / Nancy to send Chris as much water system information as legally possible to enable a good discussion.

Commissioners meeting w/ Water Committee at 7:30 PM in the office is confirmed and will be posted.

Bruce Lewis will be a consultant if needed.

The action list is prioritized

Cylindrical tank should have designed two chamber system for cleaning/service. This is necasary to not impact customers during a down time to service tank.

MOTION: Jay; to have Nancy get asset management data to him to  input into an Avitar Map if needed.

2^nd Ian. PASSED.

DPW Well:
Ian brings up a significant priority for the DPW well. The current flow meter is broken and has been since February  12  at DPW well.
MOTION:  Ian to recommend to the commissioners purchase a new meter for DPW well.
2^nd Jay PASSED

Ian to get commissioners a proposal to approve a work order.
Discussion over the chemical injection feed and how it is based off the chemical feed based on hours pumped at 175 gallons per minute, now that the meter is inoperable. Ian insures that the water is safe

February 12^th is when meter was noticed not working. Tom came in to put in auto on.

Adam is extremely concerned that the previous Board of Commissioners did not take any action on this issue.  And that we are relying on a back up system which was not designed for monitoring the waters PH levels. Ian points out that the solution is approximately $5k to resolve.
Electrical upgrades at DPW needs quotes. Priority 3. A VFD will eventually help in this area.

Ian raises the safety concern over an Eyewash station needed in the Chem-room, never done by previous Board of Commissioners safety committee.
Electrical upgrades Discussions and plans will be the priority for next meeting DPW #1.

MOTION: Larry to adjourn. 2^nd LL, PASSED.

Adjourned at 11:02am

Respectfully submitted, Jay

WATER COMMITTEE MEETING 3/22/2019

ATENDEES

Committee members; JayBuckley, Ian Hayes, Adam Leiser,  Nic Skegell (Dubois & King), Ethan (Simply Water), Charles Goodling (Dubois & King), Kathy Koziell (visitor), Tim Huges (videographer)

Adam opens the meeting at 1:34

Motion, Adam makes a motion to call Larry Sadano by phone to join the meeting, 2^nd by Ian. PASSED
No contact made with Larry Sadano.

Reinach Tank discussion,

Adam discusses questions regarding the current proposed Reinach cast in place tank presented to voters by the previous board of commissioners in January. No answers by previous commissioners

Adam discusses DN Tanks and a rough quote for a 120k gallon tank.

Discussion ensues with regards to the small increase in costs to increase tank capacity. Difference in cost is negligible.

Nic talks about breaking the Reinach job project into two steps. Site work, and tank installation.

Ledge removal is minimal regardless of either tank design.

Concerns about head pressure from Muddy Beach and Jungfrau to Reinach.

Nic suggest the idea of pumping from Muddy Beach to Jungfrau and then up to Reinach.

Adam asks the engineers from Dubois & King why were alternate designs not discussed by previous commissioners?

Benefits with cast in place; 2 cells allows to one to be serviced without interrupting service to users.

DN tank design may offer less site work costs and less tank cost.

Nic explains tank pay items for 90K cast in place. More than just concrete. (All pipes, valves inside and 5 ft outside)

Nic describes the cylindrical tank foot print design.

Either tank would require a booster pump to create a pressure zone. Jungfrau and Muddy beach could meet the pumping requirements with new elevations.

Doing a much higher tank to eliminate a pressure zone would cause a change to pump size and may create too much head pressure on existing water mains from Muddy Beach. Commissioners objected to that previous.

Yje pressure at Muddy beach pumps and pipes is close to max currently.

Adam; can we do away with booster pumps with different design? It would not solve the current problem of low water pressure to many homes in the Reinach zone.

The cost of the total project for booster portion is unknown at this time based on only one bid for the 90,000 gallon design.

Nic suggests 2 options Cylindrical and cast in place, both will need booster station.

Chuck talks about going with two contracts (site work and tank work)

Ian needs to know if we can pump an extra 5 feet high to a newer design.
Need to get pump efficiency and cost of pump station. Ian will figure this out and report to the committee.

Ian to help develop a cost for new cylindrical design with new costs.

Nic, increase in pressure is small and should not be a show stopper with new design and larger capacity.

Commissioners to decide which option makes the most sense for now and in the future based on getting more costs informatioon.
Nic, will get price on expanding the length of the cast in place current design on expanding to 120K gallons.

Adam, if you use a cylindrical tank what is cost of bid document and drawings.

Adam, will get quotes for site work on tank A and Tank B.

Ian, states that putting two bid packages into one document together may deter bidders and cause confusion.

Kevin Hayes of Civil Take Offs could do preliminary bidding for both tank designs.

Increased storage can only benefit the customers. Also takes into account future requirements.
Cylindrical tank is one chamber only Cannot split into two for maintenance without increased costs.
Can Cylindrical tank have two chambers , yes but will cost.

Nic says that cylindrical tanks is a good alternative but need costs verifications.
Can either tank be built this year? Very unlikely. Cylindrical tank will have to be 2020.

May be able to do site work for either tank this year. The cast in place probably was not going to happen this year.

Adam,  two part job. Adam wants to make sure that the bid documents are simple enough can put together a bid quickly and effectively.

Nic…. Puts together bid pks for many levels.
Ian… last bid was based on bank loan and SRF loan. Ian believes this caused confusion for bidders.

 Adam talks about State funding ? If DN tank is chose. Get staged pricing on preliminary design phase then go with full design when final choice is made. Public hearings would be held to educate the public and gather support and answer questions.

Nic explains why the previous bid was so confusing because of the way it was structured  with two funding options and no secured funding at that time and unsecured with funding.
Map of lots affected by new pressure zone based on to be sent to committee by Nic.
Ian…. Bleeders may not be eliminated.

Ian suggest looking at the cost of the summit electrical cost to figure the costs of the new Reinach pressure zone annual electrical costs.

Ian believes that we will not have a pressure issue if more homes are added to the Reinach zone.
Adam… Can a special assessment to vacant lots be placed on rejected lots?

Nic suggests getting the best tank for the money appropriated by the voters.

Adam, state DRA told Adam that the district could go over the $869k with money from other reserve funds.

Nic to reach out to DN tank to get specifics on tank and height of tank. Stager the engineering design to get to a final design.
Ask for full price as well (install vs no install).

Water committee suggests to have:

1. D&B contact DN tank for installed or not.

2. have discussion about future work phases of design.

Adam Calls Chris Hodghcan during the meeting. Cost includes price of tank materials installed. CONFIRMED Adam ends call. Details answered

Nic to put proposal together for phased engineering work on DN cylindrical tank.

Ian, suggest doing the project in-house with local contractors. District uses local contractors already. Ian suggests using them to get most of this work done. Ian states he could be the GM of these separate projects with local contractors
Adam states; the site work will not get done this year based on scheduling and funding.

MOTION Adam motion to adjourn

Ian seconds …. PASSED.

Respectfully,

Jay Buckley

Water Committee Meeting

March 8^th.
Ian, Jay, Adam, Larry L, Ian 2,

MOTION: to make Larry L  chair. Adam, 2^nd by Jay PASSES

MOTION: to call Larry Sadano made by Adam to have him participate remotely in the meeting 2nd by Jay Buckley; PASSES

Ian asked; how often will he need to be at meetings. Has no problem with week nights.
Ian; why we are doing upgrades, gathering support. Once a month is the plan with a possibility of a higher frequency at the beginning to get up to speed.

Ian said he can report high level Water system planning at the commissioner’s meetings and work and gather the lower level details during committee meetings.

UPPER LAKEVIEW PRV PIT; there is excessive water pressure experienced for homes on Lakeview Drive and some Oak Ridge Road residents down to #42.
A second water main using the same PRV valve experience low water pressure from the PRV and along Upper Lakeview to Visp Road.  Ian stated that there is a chance that replacing the valve may restore pressures to more acceptable levels but that the two mains served by the single PRV should eventually be fixed after prioritizing with other water system needs.

Ian discusses a difference of approximately 120PSI between one house on upper lakeview and lowest house on Oak ridge. Ian mentions that he is not completely sure if the water main actually terminates at Visp Road or serves homes further down the hill.

Ian says that a more accurate map of the districts system would be extremely helpful. Old maps are what Ian uses. Ian was never provided the newer maps created during the Water System Master Planning in 2005. Ian will receive those maps in digital format.

Isolation valve location accuracy not accurate enough to be useful in creating a digital map.

Ian still uses original card stock for locating curb stop valves and some Isolation valves.

Something new has to be done to gather more accurate information on Isolation Valve locations.

Larry Leonard to reach out to Thorne Survey for ideas to get better accuracy.

After much map discussion everyone agrees to move away from old maps, after creating newer accurate maps.
The desire to have updated digital maps  created with all assets connected to that map(s).
Committee agrees that the district needs an easier to find water system assets and valves from digital files and not paper maps or index cards.
ADAM  asks;  What is priority in regards to the Reinach Tank vs Maps? The Reinach tank is the priority.

Find out what way is the right way to do the maps.
Larry Leonard will contact Thorne Survey to gather information.
IAN, curb stop, and isolation valves put on card stock. Information already collected is useful for next phase.

Larry Sadano states; Valve locations should be first and then map physical water lines.

Also need what size pipe is in the ground. Ian states that he does not have the .pdf files showing GPS location and triangulation measurements of home service curb stop valves from Asset Management work done years ago.

MOTION:  Jay asks the committee to allow Ian get the curb stop valve .pdf digital files from office. ADAM 2nds. PASSES.

MUDDY BEACH:

Larry Leonard brings up an idea to BYPASS the tank at Muddy Beach by pumping water directly from the Wells to the booster pumps and directly to Reinach storage tanks. Discussion ensues. Ian mentions that the more storage that you can have built into the system the more benefits you will gain should the system go down.
Cost of eliminating the Muddy Beach tank could be result in having to purchase one or two larger pumps at $10-$12K per pump.
Ian says we should look at the need for redundancy at Muddy Beach. It may not be needed. He points out that there is no redundancy at the DPW well.

Ian talks about the 2nd Muddy beach pump that failed on New Year’s Eve and went dry after 12 hrs of pumping at peak demand. More water storage at Muddy beach would have provided a few more hours of water service.
Ian mentions that a deeper well at Muddy Beach may be able to provide a higher flow rate to Reianch (more water volume).

Ian suggest staying with one well pump at DPW and not to add redundancy there.

This Muddy Beach Tank replacement project is determined not to be a high priority.
Muddy beach is in good shape. Tank is questionable.
ADAM, $8k concrete tank may be best solution vs. changing pumps for a bypass.
Muddy Beach will be discussed further at the next meeting.

ELECTRICAL UPGRADES:
Ian talks about the DPW upgrades to a VFD electrical system, Full three phase power on and hard off currently. Lack of “slow pump start” and globe valving may have caused the DPW pump failure last December and the resulting water outage on New Year’s eve.

Having old pump on hand was helpful on New Years but warranty is expired, and the pumps life expectancy is questionable as the pumps sat somewhere for 10 years which may have allowed for corrosion to set into the electronics.

METERS:
Ian brings the committee up to speed and states that the water Meter at Muddy beach is inoperable.

Ian also states that the Chem Feed meter is also inoperable and that the district has been adding chemicals with other measuring methods which may not be a accurate as with a working meter.
Ian would like an inline PH meter.
Ian says that the DPW electrical project is important and should be one of the higher priorities.
Adam says we need to get at least 2 quotes.

Adam says to take BID Pkg and send out to bid.
Jay to work with Ian on getting Bids on DPW electrical upgrades and meters fixed.

Getting public behind this project is important.
Larry Leonard asks; do all aspects of the approved project need to be done? Adam suggest that we prioritize the project phases and execute only those truly necessary.

Ian wants eye and hand Wash station down by Chem room. Committee agrees this is a safety issue and should be installed in one month because of the sodium hydroxide chemicals that can cause severe burns.

REINACH TANKS:
2-failed tanks for relining. Adam reiterates that the tanks are still usable.
Dent is on welded seam of tank which creates a weak point.
Tanks can be isolated from each other, should one collapse/leak.

The Reinach Tank design was to resolve a low-pressure issue affecting ~30 homes that do not have sufficient water pressure.  Many of these homes rely on home water booster pumps.
Ian discussed the possibility of cross contamination issues with home booster pumps. Who is on booster pumps? Is a question that needs to be answered.
Adam ask for specific homes on booster pumps.
Ian said that booster pumps are not allowed today but that these were installed before regulations were updated.
Question by Adam: do we want to collect which homes?
VDOE to ask Rick Skiranka how many homes affected. Larry Leonard will ask Rick Skirank if the NH DES knows this answer.
Ian states; Home owner would be responsible for fixing or removing their booster pumps. Communication Committee to write context of a letter to go to potential affected homeowners asking if they are in possession of a Booster Tank.

REINACH PROPOSEDTANK SIZE:
90,000 is VDOE average daily usage. Cost of tank size does not go up significantly with more volume.

Ian states that if you can buy more storage then it would be to the districts advantage both now and in the long run.

Adam points out that ~43 homes added in the last 14 years.
The VDOE water system cannot supply 485 homes with water for full time occupied homes. The system would currently fail.
Adam asks; Does a cylindrical tank vs buried rectangular tank make better sense?
May help relieve some of the pressure zone requirements. Ian warns that increasing gravity pressure may impact homes on middle shore  located at the bottom of the pressure zone with too high of a pressure.
Ian states that 8 PRV’s would be full plan for VDOE water system pressure control.
Hale Estaes in North Conway has ~120k strorage that cost far less than what we have been quoted recently for the Reinach Tank.
Ian to call Bruce Lewis about Hale Estates. Should we bring him onto committee?

MOTION: Adam motions to recommend to the commissioners to contact Bruce Lewis to be appointed a non-voting consultant to the VDOE Water Committee. 2^nd by Larry Leonard. PASSES

Ian said we should work to get local bids.
Ian states that possibly 2 Bleeders would be eliminated by pressure zone.

Reinach Tank needs to be discussed at next meeting. Every Member needs to get a digital copy of most current plans for review.
New engineering may be needed for new tank or changes.
Completion of construction of the Reinach Tank Replacement may be done in 2020.

There are 5 segments of Reinach tank plan.
The commissioners to decide if we use Bruce Lewis to review or modify current plans.

Ian: should be looking at overall system build. 15 miles of pipe, valves, zones with problems, etc.
Pipeline replacement discussions and prioritization is needed.

Ian states that the District Loses approximately ~36,000 gallons of water per day through various types of system and household leaks.

Ian: states that there is a need for isolation valving and metering the find leaks faster. Current meters are in the pump houses. Not all pump houses.
PRV pits need meters eventually.
Ian says we need 6-8 meters.
Add meters to dead end zones.
Home Meters will cost approximately ~$500 per house for complete purchase and installation.
2-day process to read meters in the district is predicted. A volunteer or DPW worker could do the manual reading . Not nearly as expensive as previously predicted.
Adam asks; What are benefits from metering? Accurate water usage from homes. Shows how much water is making it to homes vs. water going in to the ground.

Communications Committee will be asked to create a letter to ask for volunteers of all types.
This will help in determining how much work will have to be paid for in regard to reading meters.

IAN states: we need an “Water System Operations Manual” For each pump house to inspect and check  as well as for overall system inspection and operation.

EMERGENCY PLAN: Ian states this needs to be updated.

Ian state that the recent Burgdorf Drive water line extension, has no documentation. The commissioners or Asset Management Committer did not require any. The Old paper maps were used which were not the same as the current 2005 maps and were not accurate.

MOTION, Larry Leonard makes recommendation to reinstate the work order system, 2^nd by Ian. Motion PASSES.
Larry Leonard, discusses the water system Ops Manual and asks for permission to speak with Ian when needed. Ian says that discussion time is part of his monthly service.

MOTION: Adam, recommends asking commissioners to talk to Ian Hayes as need be to complete projects. 2^nd by Larry Leonard. PASSES.
5 hrs per month for Ian to communicate with committee as part of monthly service.

Ian wants to review how emergencies are handled. With commissioners soon.

MOTION: Larry Leonard adjourn meeting, 2^nd Adam. PASSES.

Respectfully; Jay Buckley